Interlibrary loans service

  • What is an Interlibrary Loan?

    When doing research you will certainly come across references to items which are not held in the Library. These items can often be obtained for you via the Interlibrary Loans service. This service, available to all staff and students, enables Oxford Brookes University Library to borrow items and obtain copies of articles from other UK libraries and even abroad.

    How do I request an interlibrary loan?

    How much does it cost?

    Revised charges from 26 August 2016 

  • Staff, Researchers
    (PhD, MPhil, PGTA)

    Charges for requests made by staff and research students are recovered from Faculties / Directorates.
    You can make an unlimited number of requests.
    Include your financial code on each request made.

    Students
    (MA, MSc, MBA, Dip Course, UG 1,2,3,4)

    Undergraduates and postgraduates on taught courses can make up to 40 requests at this subsidised rate per academic year. Over this limit, the full cost will be charged - check with Interlibrary Loans staff for details.
    A charge will be added to your library account when the request is processed.

  • How long will it take?

    • A photocopy request should be available for collection within 5 working days (subject to availability).
    • We can never guarantee a delivery time for loans because they may be out to other users, but we often receive them within 10 working days (subject to availability).
    • Urgent Action is a guaranteed delivery of 48 hours (subject to availability).
    • Worldwide Search: If your request is not available in the UK it may be possible to obtain material from abroad, but this can be expensive and may take some time.
    • Please contact interlibrary loan staff if you wish to discuss the possibility of an Urgent Action or a Worldwide Search.

    How will requests be delivered ?

    You are asked to choose a delivery method when you make a request.

    • Electronic delivery: articles may be available via Secure Electronic Delivery and may be sent direct to your Brookes email account. To use this service please register with the British Library. You will be asked to create a username and password to use in order to download your document when it arrives. Please use your Brookes email address when registering as this is the address the British Library will use when sending your documents. Please take note of the download instructions which will be provided with your document by the British Library. You will need Adobe Reader Version 10 or above to read your document.
    • Please do not order your article direct from the British Library as library staff at Brookes will do this when your request is processed.
    • Photocopies: students may indicate on the request form whether they would like to have photocopies posted to their home address or whether they would like to pick the photocopies up from the Library Counter. Staff and researchers can have photocopies posted internally to their pigeonholes. You may keep the photocopy we have obtained for you.
    • Loans: all loans must be picked up at the Library Counter where the request was submitted. A charge of £5 is levied to users if material is not collected before the return date.

    How long can I keep it?

    • Loans are usually for five weeks, with the possibility of renewal. Renewals should be made via the Interlibrary Loan office at least two working days before the end of the loan period; a charge is made for this service ( £4.75 for staff and researchers / £2.50 for students).
    • Return loans promptly since we rely on other libraries' goodwill to lend us material. Fines will be charged on overdue items at the rate of 50p per day, plus a standard renewal charge of £2.50 (students) / £4.75 (staff and research students) for any item overdue by more than seven days.
    • Most items are for loan but some, like theses, are for reference use only in the Library

    Commercial research interlibrary loan photocopy requests

    • If you are doing research for a commercial purpose, use the Commercial Research Interlibrary loan request form for requesting photocopies of journal articles and book chapters. There is an extra copyright fee charged for this service and this fee will be charged to the financial code entered on the request form. The fee varies (typically between £5 - £30); you can look up most material yourself on the British Library Catalogue and check how much extra your Faculty or department will be charged.
    • Download a Commercial Research Interlibrary loan request form (Word format) or a Commercial Research Interlibrary loan request form (PDF format).

    Further help

    If you have any difficulty with your requests, the Interlibrary Loans staff will be pleased to help. Ask at the Welcome Desk Level 1 at the Headington Library, ask at the counters at the Wheatley and Harcourt Hill Libraries or e-mail us directly.

    Document delivery services

    Some electronic information services offer full text articles and other documents which you can order using your credit/debit card. This can be a speedy and convenient way of obtaining material. However, it is expensive and the Library will usually be able to obtain the same material through our Interlibrary Loans service.

    Explanations of interlibrary loan terms

    A photocopy request can be supplied to you via Secure Electronic Delivery and should be available for collection within 3 working days (subject to availability).

    A loan is a request for a book, report, thesis, whole journal issue or conference proceeding. Because loans may be out to other users we can never guarantee a delivery time, but we often receive loans within 10 working days (subject to availability).

    Renewals should be made at least two working days before the end of the loan period.

    Urgent Action is a guaranteed delivery of 48 hours (subject to availability).

    Worldwide Search - if your request is not available in the UK it may be possible to obtain material from abroad, but this can be expensive and may take some time.

    Please contact ILL staff if you wish to discuss the possibility of an Urgent Action or a Worldwide Search

    Email: interlibraryloans@brookes.ac.uk

    Telephone: 01865 483145