How to setup a vacation/out of office autoreply message for Google@Brookes

If you cannot deal with your Brookes email for a while, for example if you are away from the University, you can set up an auto-reply message. This message will be sent to anyone who emails you whilst you are away.

1. Login to your Google@Brookes account.

2. Click the Settings link in the top right corner (marked in red below).
   

 

1. Ensure that the 'General' tab at the top is selected.

2. About half way down the page of settings you will find 'Out of Office AutoReply'.

3. Select the option to set the Out of Office AutoReply to 'on'.
   

 

4. Add an appropriate Subject and Message.
   

   Tip: if you leave the subject blank the AutoReply subject will be the same as the senders message and the response will be included in that messages conversation view.

5. Optionally you can choose 'Only send a response to people in my Contacts'. This is useful for avoiding sending auto responses to mailing lists, potential junk email and unsolicited messages.

6. Click Save at the bottom of the page to apply the changes.

You do not have to specify the precedence order which the AutoReply takes, as was advisable in WebMail, as Google Mail will not reply to identified spam or junk and will not respond to generic mailing list emails.

When the Out of Office AutoReply is in operation a yellow information bar will be displayed at the top of your Google@Brookes mail window. 

To cancel the AutoReply simply click the 'End now' link or choose 'Out of Office Settings' and set the AutoReply to 'off'. 

To edit the AutoReply message simply click 'Out of Office Settings' and make changes as appropriate, finally click Save to commit the changes.