Frequently asked questions

Below is a list of frequently asked questions. For more detailed information and a full explanation please read the Adoption Guidance.

How much adoption leave am I entitled to? All staff are entitled to up to 63 weeks adoption leave, the University assumes you are taking 52 weeks adoption leave unless you tell us otherwise.

How much of my adoption leave is paid? Staff with more than 26 weeks continuous service at the date they are notified of being matched with a child for adoption will be entitled to 13 weeks full pay, followed by 13 weeks half pay plus SAP, followed by 13 weeks SAP, the rest of the adoption leave period is unpaid. Staff who do not qualify for adoption pay will not be paid but will be provided with an SAP1 form so that you can claim adoption allowance through the Benefits Agency.

When and how should I let the University know that I am hoping to adopt? As soon as you have been approved as an adoptee you should complete the notice of approval form and inform your line manager and the HR Department even though you may not have been matched to a children for adoption at this point.

I don’t want my line manager to know I am thinking about adopting but I have lots of questions who can I speak to? You are able to speak in confidence to an HR representative from the HR Directorate, but once you have been approved to be an adoptee you must inform your line manager and HR Department and complete the notice of approval form.

What happens once I’ve told my line manager I have been approved to be an adoptee? An Adoption meeting will be arranged by your line manager. You should complete the leave and pay form and send it to the HR Directorate and give a copy to your line manager. You should send your Matching Certificate to the HR Directorate, the leave and pay form and the Matching Certificate at least 28 days before the expected week of placement.

What is the earliest date or the latest date I can start my adoption leave? You can start your adoption leave up to 14 days before the expected week of placement or at the latest start from midnight on the night immediately after the placement.

I am concerned that my line manager may not be aware of the adoption guidance, how will they be made aware of the policy? When you let HR and your line manager know you have been approved to be an adoptee your line manager will be responsible for organising an adoption meeting between you, your line manager and a representative from HR. At this meeting the entire adoption guidance will be discussed to make sure all parties have the same understanding. When you return from adoption leave there will be a return to work meeting with the same people.

What are KIT days? KIT stands for keeping in touch. You can come to work, if your line manager agrees, for up to ten days and the hours that you work can be recorded as TOIL and taken back at another point. Children cannot be brought to the workplace on KIT days.

Do I have to let Brookes know when I want to come back? Once you have submitted your leave and pay form to HR, HR will send you notification of the date that they are expecting you to return to work. This will always be 52 weeks from the date you are planning to start your adoption leave.

If you are going to take 52 weeks then you don’t have to do anything else, but if you want to take the extra 11 weeks that the University offers, or if you want to come back sooner, then you need to give the University at least 8 weeks notice of the date you are intending to return using the return to work form.

If I want to change the dates or amount of leave I’m going to take what do I need to do? Before you start adoption leave you can change the date that you want to start but you have to give the University 28 days notice of the new date.

Once you’ve started adoption leave if you want to change the date you’re due to come back you have to give the University at least 8 weeks notice. If you want to come back earlier you must give at least 8 weeks notice from the new intended date of return. If you want to come back later you should give 8 weeks notice from the original return date.