HR Employment handbook
Attendance and absences from work
- Adoption:
- Adoption policy updated Jan 2013
- Adoption guidance updated Jan 2013
- Adoption policy (adoptions taking place before 1 April 2007) (link to Word doc, 360KB)
- Annual leave updated Jan 2013
- Attendance at work during abnormal weather conditions
- Bank holidays 2012 - 2013 updated Feb 12
- Calculating annual leave, Bank holidays and Concessionary days for staff working part-time hours or compressed hours
- Career breaks
- Career break policy updated Mar 2011
- Career break form (link to Word doc, 40KB)
- Change in working hours and patterns of work
- Dependant care, domestic emergency and bereavement leave
- Flexible working
- Additional annual leave scheme form (link to Word doc, 38 KB)
- Homeworking implementation guidelines for applicants and managers - also see Health and Safety section
- Hours of work
- Managing
absence from work due to ill-health updated March 12
- Appendix 1: Rehabilitation programmes updated Dec 2010
- Appendix 2: Redeployment updated Dec 2010
- Appendix 3: Ill Health Early Retirement updated Dec 2010
- Appendix 4: Telephoning staff off sick and return to work meetings New Dec 2010
- Fitness for work notes – a guide for managers
- Maternity Leave:
- Maternity policy updated Jan 2013
- Maternity guidance updated Jan 2013
- Maternity guidance (babies due and born before 1 April 2007) (link to Word doc, 512KB)
- Induction checklist for returnees (link to Word doc, 509KB)
- Parental Leave:
- Parental leave policy updated March 13
- Parental leave guidance updated March 13
- Parental leave application form (link to Word doc, 36KB)
- Paternity/maternity support/adoption support leave
- Paternity/maternity support/adoption support leave policy and guidance updated Mar 2011
- Paternity/maternity support/adoption support leave form (link to Word doc, 36KB)
- Special leave
and other leave updated May 2011
- includes leave for: voluntary public duties, jury service and witness duty, service in non-regular forces, unpaid, recording of annual leave, refusal of leave.
- also time off for: medical appointments/screening, blood donation, attending interviews, under notice of redundancy, trade union activites.
- Study leave
- Volunteering policy updated Dec 2011
- Volunteering guidelines updated Dec 2011
- Application form (link to Word doc, 50KB)
- Risk assessment form (link to Word doc, 51KB)
- Evaluation form (link to Word doc, 49KB)
- Working time regulations
Equal opportunities
- Equal opportunities and diversity statement
- Guidance on close working relationships
- Harassment and bullying policy and procedures for staff
Forms
- HR forms
- Finance expenses claim form (link to Directorate of Finance and Legal Services website)
Grievance and discipline
- Capability procedure updated Mar 2012
- Disciplinary procedure updated Mar 2012
- Grievance procedure updated Mar 2012
- Managers responsibilities
Health and safety
- Accident, incident, dangerous occurrence report form (link to Word doc, 137KB)
- Alcohol and other drugs updated Nov 2010
- Emergency contact details (link to Word doc, 36KB)
- First aid training
- Health and safety policy
- HIV and Aids policy updated Nov 2010
- Homeworking implementation guidelines for applicants and managers
- Managers' responsibilities
- No smoking policy updated Nov 2010
- Occupational health
- Stress policy see Framework policy for the prevention and management of stress in the workplace
Induction
- Guidelines
for induction of new employees
- Induction checklist for new starters to Brookes (link to Word doc, 725KB) updated Nov 2012
- Induction checklist (changing job roles) (link to Word doc, 591KB) updated Jan 2011
- Induction checklist for returnee's (long term absence) (link to Word doc, 509KB) updated Jan 2011
- Introducing PIP
- Managers responsibilities
- Probation updated Jan 2012
Mediation
- Staff guide to mediation updated Nov 2010
Miscellaneous
- Data protection
- HR list of current departments
- Mortgage/loan enquiries for staff
- Policy and procedures for the prevention and detection of fraud, corruption and other irregularities affecting the University
- Restructuring and reorganisation
- Workload planning
- Workload planning for academic year 2012/13; approved by EB March 2012 (link to pdf doc, 131KB)
Pay and Grading
- See the Reward website
- Grading Review Panel meeting dates
- Long service award
- Promotion to Professors, Readers and appointments to Visiting Fellowships
- Salary Scales;
Pensions
Performance, review and staff development
Recruitment to jobs at Brookes
- Appointment of hourly-paid lecturers, casuals, fixed-term employees and variable hours staff
- Devolved salaries budgets
- Employing temp agency workers updated Jan 2013
- Agency worker regulations 2010
- Employing agency temps updated Jan 2013
- Further information linked to intranet
- REED temp handbook 2013 (PDF doc, 1.86MB)
- Pricing schedule (PDF doc, 126KB)
- Key performance indicators (Excel doc, 22KB)
- Employment policy updated Nov 2010
- Engaging self-employed/consultancy work
- Guide for international staff living in the UK
- Guidelines for recruitment timetable
- Immigration guidance Updated Mar 2012
- Initial training to teach in higher education (link to Word doc, 23KB)
- Interview expenses (Word doc)
- Managers responsibilities
- Postgraduate research studentship scheme
- Procedure for dealing with vacancies
- Qualifications framework and NVQ descriptors (link to Word doc, 23KB)
- Recruitment and selection policy and procedure updated Mar 2011
- Recruitment of agency temps see Agency workers
- Relocation scheme conditions Updated Nov 2012
- Student employment office
- Talent Bank online vacancy advertising service
Redeployment
- Redeployment scheme Updated Sept 2011
- Redeployment procedure Sept 2011
- Redeployment frequently asked questions Updated Sept 2011
- Redeployment process flowchart updated Sept 2011 (linked to PDF 44KB)
- Redeployment cover sheet Mar 2011 (linked to Word doc, 47KB)
- see also Handling redundancies and redeployments and Temporary contracts updated June 2011
Sickness absence
Staff survey results (intranet only)
Termination of employment
- Handling redundancies updated May 2011
- Provision of references updated Dec 2010
- Resignation
- Retirement updated Jan 2012
- e-learning retirement programme (linked to intranet)
- Severances updated Jan 13
- Temporary contracts updated Nov 2010
Terms and conditions
- Bribery Act 2010 Nov 2011
- Code of conduct for staff updated Jan 2013
- Conflict of interest policy
- Financial regulations
- Gifts and hospitality
- Whistle blowing policy
Trade Unions
- Agreement on facilities for unison
officials
- Time off for industrial relations and trade union duties form (link to Word doc, 1.82MB)