Job library

You don't necessarily follow these routes and the profiles illustrate the different routes people take.

What potential career pathways are available to me now?  

Existing career pathways span a number of disciplines where skills can be transferred and/or developed to enable progression to be achieved; albeit involving application and competition.   Below are career pathways and indicative grades with capsule role descriptors for occupational groups. These are by no means exhaustive. 

NB: Jobs are evaluated using the university job evaluation system. Whilst these grades are indicative, the actual grades will be determined based on the responsibilities outlined in the job description presented for consideration.

 

Administration

Role
Capsule job descriptor
Indicative grade and skills (OBU)

Receptionist

Customer-facing role with good knowledge of area/site, who’s who, strong interpersonal skills, provides first face-to-face contact of university, answers telephone and email enquiries usually “how to find”,  “where is” direction. Directly managed.

Grade 4
Good general education. Some experience of a customer facing or office role required. Able to use a PC.

Administrative Assistant

Provides basic administration support and/or secretarial support including diary management, event bookings, catering bookings, copy typing, data entry. Directly managed.

Grade 4/5
Good general level of education, experience of administration/office work.  Good customer and interpersonal skills. IT literate.

Administrator/ PA / Programme Administrator

Answers enquiries within policy, takes decisions within policy, inputs and manipulates data, drafts correspondence and documentation, liaises with colleagues and external partners, monitors budgets, provides basic reports, undertakes simple research. Usually manages own day-to-day work output.

Grade 5/6
Experience of administration, including prioritising own work and problem-solving.  IT literate and able to use databases and Excel. Good interpersonal skills.  Good written and oral communication skills.

Administrative Officer / Co-ordinator

In addition to above may supervise the work of other staff. Has responsibility within own area for work output and prioritisation without upward referral.  Deals with more complex queries likely to have some project management responsibility. 

Grade 7
Ability to work on own initiative, using knowledge of area of work. Strong problem solving skills. Supervisory experience may be required.  Project Management skills or training desirable. IT literate.

Executive PA

Provides comprehensive administrative support to senior members of staff. Uses judgment and discretion to deal with communications. Diary management and event organisation. Acts as secretary to university-wide committees. May manage a support team, including budget management.

Grade 7/8
Strong experience of PA/administrative work. Typing or advanced word processing qualification. Excellent communication skills. Able to work under pressure, using sensitivity and discretion.

Senior Programme Administrator Manages an administration team that provides comprehensive support to the assigned portfolio. Oversees and monitors administrative systems.  Ensures that the team contributes to a high quality student experience.

Grade 8
Experience of administration in an HE environment. Understanding of systems and procedures for academic and student support.  Experience of supervision.  Excellent communication, team working and problem solving skills.

Administrative Team Leader / Manager Is likely to manage a team of two or more people and budget and/or resources, manages cross university projects. May attend and provide significant input to cross university committees or working groups. Inputs to the strategic direction of the work of the team. Sets and monitors team standards to achieve university objectives.

Grade 8/9
Experience of managing/leading projects and teams. Experience of working in an HE environment likely to be required. Excellent communication, team working and problem solving skills. Experience of budget management may be required.

Faculty Head of Administration

Leads and manages administrative functions to support academic mission. Implements university strategy in the faculty, co-ordinating and implementing process reviews and developmental initiative.  Responsible for strategic direction and operational planning and outputs of the whole administration team. Part of Faculty Senior Management team. Required to manage large projects and represent the university for particular area internally and externally.

Grade 12
A good first degree or an appropriate professional qualification or substantial senior administrative management experience. Project and budget management experience essential.  Successful team working and the ability to influence senior colleagues.

Transferable skills for other roles in: Marketing, Finance, Business administration, Communications, HR, Customer Services, Project Management  

Finance

Role
Capsule job descriptor
Indicative grade (OBU)

Finance Assistant

Skills required - 5 GCSEs including maths, intermediate levels of Word & Excel, experience of working in a busy office.

Responsible for input into and maintenance of financial databases.

Responsible for telephone, in person and e-mail enquiries.

Should have good communication and team working skills. Workload is directly managed.

Grade 5

Finance Administrator

Skills required - A level or equivalent, intermediate levels of Word & Excel, experience of working in a busy office, specific knowledge of specialist area (eg payroll or credit control).

Responsible for input into and maintenance of financial databases.

Responsible for telephone, in person and e-mail enquiries. Takes decisions within the set policy.

Usually manages day to day work / output and deals with complex queries

Grade 6
Finance senior administrator/supervisor

Skills required - degree or equivalent professional experience. Broad knowledge of using a large financial database. Specific experience in a specialist area (eg payroll, credit control, student finance).

Role holder is operationally self managed and responsible for their area of expertise and supervising the duties of other team members in this area.

Grade 7

Finance Team Leader

Skills required - degree or equivalent professional experience. Management experience. Professional qualification such as AAT or Certificate in Management. Broad knowledge of using a large financial database. Specific experience in a specialist area (eg payroll, credit control, student finance).

Role holders have line management responsibility. They have responsibility for a specific financial area and liaise with other University cross faculty/directorate colleagues and external bodies, such as debt control agencies, county courts and the Student Loans Company.

Grade 8

Finance Management Accountant (part qualified), Deputy Finance Team Managers

Deputy Finance Team Manager, skills required - professional qualification (AAT or Certificate in Management). Detailed knowledge and experience of specific financial area to be managed. Role holders have operational responsibility of the day to day running of the team and for staff resourcing and staff development. Grade 8/9
Finance Team Manager/Senior central/management accountant Finance Team Managers need professional/management qualifications and experience in their specialist field. They are responsible for management and development of all team members. Role holders are accountable for setting Key Performance Indicators and measuring their own performance in their specific financial field. Responsibility for setting procedures and processes. Central roles will have functional responsibility (e.g systems, financial accounts) or be central senior management accountants. Grade 10
Head of Financial Services (Central), Faculty Head of Finance and Planning Professional qualification (CCAB accounting, MBA or equivalent) with 3-5 years post qualification experience. Specialist knowledge and considerable management experience. Grade 11/12

 

Library

Role
Capsule job descriptor
Indicative grade and skills (OBU)
Indicative grade (OBU)
Library shelver Sorts and re-shelves library materials and tidies the shelves. Literate and numerate; methodical and accurate. Grade 1
Library Assistant (Extended Hours) Provides customer service in the evenings and at weekends.

GCSE English and Maths or equivalent. Customer service experience, not necessarily in a library; some experience of using IT.

Grade 4
Library Assistant Provides customer service and carries out a range of administrative tasks e.g. processing new stock.

GCSE English and Maths or equivalent. Customer service experience, not necessarily in a library; some experience of using IT.

Grade 5

Library Assistant (Subject Support) Provides customer service and carries out a range of administrative tasks in support of the Subject Team e.g. checking reading lists.

GCSE English and Maths or equivalent; academic library experience and good IT skills.

Grade 6
Senior Library Assistant Is responsible for the day-to-day running of a section or aspect of the service e.g. the interlibrary loans service. GCSE English and Maths or equivalent plus relevant NVQ or City and Guilds Library and Information Assistants Certificate; wide library experience. Grade 7
Assistant Librarian (Extended Hours or Cataloguing) Assistant Librarians (Extended Hours) are responsible for running the Library in the evenings and at weekends;  Assistant Librarians (Cataloguing) catalogue books and electronic resources. Recognised degree or postgraduate course in Library/Information Studies. Grade 7

Subject Librarian

Subject Librarians work with staff and students in particular subject areas.  They liaise with academic staff, teach Information Literacy skills, select library materials and handle enquiries. Recognised degree or postgraduate course in Library/Information Studies; ideally academic library experience and Chartered Librarian (MCLIP). Grade 8/9
Team Leader e.g. Head of Customer Services; Head of Acquisitions; Subject Team Leader Team Leaders are experienced professional librarians who are responsible for a section or service and manage a team of staff.  Recognised degree or postgraduate course in Library/Information Studies; relevant library and management experience;  Chartered Librarian (MCLIP) and ideally management qualification e.g. NVQ level 3 or above. Grade 9/10/11

Transferable skills for other roles in: Finance Administration, Administration, Programme Administration, Customer Services, Secretarial, Marketing

Technical/Trades

Role
Capsule job descriptor
Indicative grade (OBU)

Grounds Person/Gardener

To carry out ground/gardening work including hard and soft landscaping, greenhouse work and maintain green areas, as directed to all university sites.

Grade 5
Handyperson/Technician To Assist tradesman and carry out multi-trade repairs and minor adaptations including planned maintenance work to all university sites. Grade 6

Painter and Decorator

To carry out repair, and maintenance of all Oxford Brookes University building structures within the trade of painting. Grade 6
Tradesman Qualified

 

Carpenter
Carry out construction tasks to all Oxford Brookes University building structures within the trade of carpentry and joinery.

Grade 7

Electrician
Repair, replace and maintain all Oxford Brookes University engineering services within the trade of Electrician, be qualified and conversant with and work to the current IEE wiring regulations and the Electricity at Work Regulations.

Plumber Repair
Replace and maintain all Oxford Brookes University mechanical services, plumbing equipment and plant within the trade of mechanical Services be conversant with and work to the relevant HVCA, Water Regulations and current Gas Safety Regulations.

Supervisor Trades Qualified in the appropriate trade, carry out daily supervision of teams and contractors, managing helpdesk maintenance Works Orders and assisting with team management.  Carrying out maintenance and adaptation work. Grade 8

Team Manager Trades

To be responsible for the planned and responsive maintenance of services in and around all University buildings.  Prepare schedules of work, contract documentation, obtain quotations and manage work carried out by outside contractors, in accordance with the University’s Financial Regulations and safe systems of working.

To manage, train, monitor and annually appraise maintenance staff for which the post holder is responsible for.

Grade 10
Additional job libraries will be added to this website as soon as they are available.