Certificates and Award Verification

which is authorised by statute to award its own degrees, certificates and diplomas at undergraduate and postgraduate level. Oxford Brookes achieved its status of “University” from the Further and Higher Education Act 1992.

of award certificates for enrolled and registered students.

Certificates are posted to the students' Correspondence  address on the University’s Personal Information Portal (PIP). If there is no Correspondence address registered on PIP, the Home address will be used. Certificates will be dispatched via recorded delivery, within three months of the date that the award was conferred (i.e. the examination committee date). It is the student's responsibility to ensure that the Correspondence/Home address is correct on their PIP prior to leaving the University. 

Recorded Delivery requires a signature on delivery, otherwise it will be held by the postal service for a short period before being returned to sender. 

There are a few exceptions to the general dispatching of certificates. In the case where a course leading to an Oxford Brookes University award is being managed by a host institution, there may be an agreement that the award certificates are sent to the host institution and they arrange for the award certificates to be dispatched to the graduates.

or international signed for delivery within three months of the award date. If your certificate has not arrived within four months of your award date, please contact us.
We are unable to track postage after six months. If you contact us after six months of your award date, and your certificate has not been returned to the Academic Management Office, an application for a re-issued certificate will need to be made. This will incur a charge.

To request  and pay for a replacement certificate, please go to the Online Shop.

For information regarding Oxford Polytechnic awards prior to 1992 or for Westminster College please see below and look at Regulations in Related Links.

The Academic Management Office can certify photocopies of your original award certificate. The charge for certified copies is three copies for £5. Please place your order by going to the Online Shop. Once you have paid you will need to send us a copy of your award certificate (we recommend you do not send your original certificate), along with your order number. Copies can be emailed, posted or faxed to us.

The Academic Management Office does not hold copies of your certificate - if you have lost your original you will need to request a re-issue certificate.

 employer, employment agency etc. can be provided with our contact details for the purposes of verifying your degree certificate. The third-party will need to provide written authorisation from the student for us to release this information.

before they are destroyed. We will not automatically resend certificates. Students who have not received an award certificate within the timescale detailed previously should contact the Academic Management Office. If the certificate has been returned, arrangements can be made to re-send the award certificate. This may incur a charge.

The name used on the certificate will be the name recorded on the University's central student administration system at the time of conferment. This is usually the name the student used on their enrolment form, unless during their course of study the student has officially changed their name via the S170 form and submitted this to the Customer Services Team in the Academic Management Office.
The University strongly advises students to consider carefully how they enter their name on the enrolment form. A student's name cannot be amended on either the University's central student administration system or on the award certificate once the award has been conferred at the examination committee unless there are exceptional circumstances e.g. gender reassignment name changes.
If the name used on the enrolment form is different to the student's birth certificate, passport or other official documentation then the student may encounter problems in the future when all the documents do not correspond.

 for the use of a third-party, to verify that an award has been conferred on an individual. Award certificates include a number of security measures in order to protect the value of the certificate.
Award certificates include the following information: 

• Date award was conferred
• Name of student who has received the award
• Type of award, i.e. award, posthumous award, honorary award
• Title of the award (Inclusion of an oral distinction in the relevant language, if applicable)
• Classification if applicable

Award certificates do not include detailed information relating to individual subjects and marks or an overall mark. An award transcript provides this detailed information, which can be obtained from the Academic Management Office (for UMP awards, i.e. within the Undergraduate Modular Programme) or the Faculty (for NON-UMP awards, i.e. postgraduate or awards outside the Modular Programme).
 

The CNAA no longer exist but their records are held by the Open University Validation Services. Students should go to the Validation Services website for information on how to proceed, and to download the appropriate forms.

Exceptions to the above are the Polytechnic Diplomas which were awarded by Oxford Polytechnic itself. Replacement certificates are not available however the University can provide a verification of your award subject to the availability of records. Contact the Academic Management Office.

Applications for BTEC certificates awarded in 1992 and before must be made to Edexcel Foundation. Students should go to the Edexcel website and use the form on-line.

Please see Regulations in Related Links for further details.

Awards made in 1978 and before were validated by the Oxford Delegacy who
no longer exist. Replacement certificates are not available, however the
University can provide a verification of your award subject to the availability of
records. Contact the Academic Management Office.

Awards made between 1979 and 1992 were validated by the Council for
National Academic Awards (CNAA). The CNAA no longer exist but their
records are held by the Open University Validation Services. Students should
go to the Validation Services website (for link see Related Links) for information on how to proceed, and to
download the appropriate forms.

Awards made in 1992 onwards were validated by the University of Oxford.
Students should go to the Oxford University website and follow the directions
on how to proceed. 

The BA Contemporary Studies degree which ran between 1995-2000 was
validated by the Open University Validation Services. Students should go to
the Validation Services website (for link see Related Links) for information on how to proceed, and to
download appropriate forms.

Please see Regulations in Related Links for further details.