At Oxford Brookes, our email, calendar, document storage and sharing (Google Drive), video (Google Meet) and instant chat are provided by G Suite (Google). Once you have completed your online enrolment, and from Monday 10 January onward, you will be able to set up and have access to these tools.
Please note, you will need to set up your Brookes email account first in order to access the G Suite tools, and you are advised to use a Chrome browser when these applications.
You will need your User ID (student number) and the password you used for online enrolment.
Step 1: Go to the sign-in page for Google Accounts.
Step 2: In the ‘Email or phone’ box, enter your student number followed by @brookes.ac.uk. For example, 19665277@brookes.ac.uk. Then click next.
Step 3: Enter your password (the same password you used for online enrolment).
Step 4: Follow the instructions on protecting your account.
Step 5: Two-step verification
When you first access your University email, it is important to activate the "2-step verification" feature which adds an extra layer of security to your account by sending you an extra code to access your account. You will find this feature in your Google Account settings. More information is available from G Suite support.
Alert Once you have set up your Brookes email, you must use this email for all communications with the University.
You can retrieve your User ID by entering your personal email address that is linked to your Brookes account.
You can reset your Brookes account password by entering your User ID (student number). An email to reset your password will be sent to your personal email linked to your Brookes account.
If you are logged in on your devices with a personal Gmail account, when you go to the sign-in page to create your Brookes email account this will automatically take you to your personal Gmail. If this happens you just need to click on the top right corner of your Gmail account page and select Add another account and follow the instructions above
Please go to the IT Service Portal:
Your Google calendar will have the most up-to-date information about your teaching timetable, including rooms and any online events. You will find your teaching timetable in your Google calendar but only when you are fully enrolled and have registered all of your modules.
Once you have set up your Brookes email, you can then access your Brookes calendar. This is where you can find your teaching timetable for the semester.
Step 1: To access your Brookes calendar on a PC/laptop, you need to log into your Brookes email account and then click on the Google Apps icon in the top right corner and select calendar.
Step 2: To access your Brookes calendar on your mobile or tablet, you need to download the Google Calendar App and ensure you are logged in via your Brookes email. Please visit your usual app store to install Google Mail, Google Calendar and Google Drive.
Please note, your teaching timetable will only appear on Google calendar, not the default calendar already on your device. Some devices may automatically have Google calendar as a default but you must be logged in with your Brookes email credentials to see your timetable.
Step 3: If you are an international student studying in the UK, please ensure when you download the Google Calendar App on your personal devices you update the primary time zone. Go to the Google calendar settings, click on Time Zone and select (GMT+00:00) United Kingdom Time.
If you have any questions about using any of these tools, please contact the Induction Team who will be happy to help.
