Last reviewed: 22 June
I’m a member of staff. What arrangements are in place for remote working?
I am displaying the symptoms and believe I should self isolate. Will my pay be affected?
Current government advice is to self isolate if you have a new continuous cough or a fever above 37.8 degrees. You should notify your line manager as soon as possible and email email@example.com. You may work from home if you feel able to so. In any event, you will be paid your normal pay and your absence will be recorded as Special Covid-19 Leave. This means that any entitlement under the Managing absence from work due to ill health Policy won’t be affected by this absence.
For clarity, the first seven days of any absence are self certified so there is no need to get a doctor’s certificate.
My illness continued for more than seven days. Do I need a medical certificate?
If the illness includes symptoms of Covid-19, the current advice is to contact NHS 111 online if symptoms persist or worsen and follow their advice. Do not attend a GP surgery or hospital. You should notify your line manager that your symptoms have worsened or continued and that you will not be coming to work and email firstname.lastname@example.org. Our current understanding is that NHS 111 will be able to issue a medical certificate after seven days. You will continue to be paid normally and this will be recorded as Special Covid-19 Leave.
If the sickness absence is for some other illness, you should follow the usual procedure set out Managing absence from work due to ill health Policy and, if necessary, contact your GP in the usual way and follow their advice.
I only started with the University recently but need to self isolate or have become ill with Covid-19. What sick pay will I receive?
If the reason for your absence is Covid-19 related, you will receive normal pay for the period you self-isolate or are advised not to work. This will be treated as Special Covid-19 Leave and will not affect any entitlement under the Managing absence from work due to ill health Policy.
I have an underlying health condition and am worried about catching coronavirus. What do I do?
The most recent Government advice (16 March 2020) is that people over 70, anyone with an underlying health condition or pregnant women should take special precautions.
The University will follow government advice which states that from next weekend (Saturday 21 March) people in these categories should stay at home for 12 weeks. You can continue working from home unless you are unwell. You should discuss your situation with your line manager who will take advice from OH to enable them to complete a Risk Assessment and make an informed decision. You should always follow the specific medical advice given to you.
This 12 week period will be treated as Special Covid-19 Leave and individuals will receive normal pay, or in the case of pregnant women payment as set out in the Maternity Leave Policy depending on due date.
Should I come into work?
On 16 April the Government extended the curbs on movement, allowing people to leave their homes for only ‘very limited purposes’ including travel to and from work when ‘absolutely necessary’.
In light of this announcement, colleagues at Oxford Brookes should stay at home and not come in to work, unless they are advised otherwise. Your faculty or directorate management team will be in touch with you, if you are needed on campus. Entry to our campuses will be highly restricted over the coming weeks.
I am fit but a member of my family has Covid-19 symptoms. What should I do?
The current government position is that if a person is displaying symptoms, they should self-isolate and if symptoms worsen, contact NHS 111.
If a member of your household is displaying Covid-19 symptoms (raised temperature / fever and cough), you should follow the latest advice and the whole household isolate for 14 days. At the end of that period, you will be expected to return to the working arrangements that have been agreed with your manager which could, for example, be working from home.
You should notify your line manager and email email@example.com. If you are well and are able to work from home, this will be the preferred solution. If you are not able to work from home, you will be paid and this will be recorded as Special Covid-19 Leave.
As a result of the coronavirus situation I have additional caring responsibilities for a dependent adult / child and am unsure how I can manage these alongside work. What should I do?
Update 11 June 2020
The Director of Human Resources wrote to all staff on 11 June to confirm the University was extending its commitment that staff employed directly by the University, who cannot work from home, will be paid 100% of their salary until the end of July. This will be reviewed in mid-July.
In an email to all colleagues on 20 March, the Vice-Chancellor recognised that many staff would be faced with a need to balance caring commitments with work.
Staff who were able to work from home were asked to do what they could, when they could, without the need to use annual leave or other kinds of leave to deliver their caring responsibilities. This continues to be the case and staff should continue to work from home, unless they have been requested to do otherwise.
In the first instance, colleagues should discuss their situation with their line manager to agree how much work they can undertake by working flexibly.
I am an Associate Lecturer. What happens to my pay?
If your specific hours have already been scheduled in, then the University will honour payment of these hours. This paid time should be used to undertake mandatory training, prepare materials for online delivery or record lectures to be put online at a later date. If your hours have not been scheduled in and if teaching is not going ahead, then, due to the extenuating circumstances, your teaching will no longer be required for this period. However, later on in the year, the University will need to reschedule teaching over a shorter time period and your services will likely be in high demand.
If my household has to self isolate, what do I do?
Government advice is if any member of the same household is displaying symptoms then you must all self isolate for 14 days. Contact your line manager and discuss if you are able to work from home. If you are unable to work from home then this will be classed as Special Covid-19 Leave and you will be paid as normal until the self isolation period is over.