This page provides information for students about Covid-19 testing, reporting and self-isolation arrangements at Oxford Brookes.
Test and trace, reporting and self-isolation
Self-isolate, get tested and report it
If you develop Covid-19 symptoms, please self-isolate immediately and book a test. Do not come to campus if you have symptoms.
You can book a PCR test online or by phoning NHS 119. Please use your university address when booking.
Please use the Brookes Covid-19 Reporting form if you have received a positive PCR test for Covid-19, or if you have Covid-19 symptoms but awaiting a test, or if you are self-isolating (i.e. due to being a close contact of someone who is a confirmed Covid-19 case).
Please help protect each other. Let the people you live with know if you have Covid-19 symptoms, and if you receive a positive test, because they will need to self-isolate as well.
Self-isolation - if you test positive
If you test positive for coronavirus, you must self-isolate for 10 days. That means staying at your university accommodation and avoiding contact with other people as much as possible, including those you live with. You should not leave your place of residence for any reason (other than to seek medical help, or in another emergency such as a fire alarm).
If you share a student house then your housemates should self-isolate for 10 days starting from the day you first displayed Covid symptoms if they are over 18 years 6 months and are not double-vaccinated. (The second vaccination should be 14 days previous to the date of contact with the person who tested positive.) All housemates should go for a PCR test as soon as possible (unless they have tested Covid positive themselves in the last 90 days).
If anyone in your household displays Covid symptoms during the 10-day period (whether they have been required to self-isolate or not) they should get tested for Covid-19. If their test is positive they’ll need to self-isolate for 10 days from when their symptoms started but if their test result is negative they should continue to self-isolate for the original 10-day period (unless they are double-vaccinated or are under 18 years 6 months). The 10 days does not restart if a different person you live with gets symptoms while you're self-isolating.
You can stop self-isolating after 10 days if you do not get any symptoms.
If you do not have symptoms you can book a test online if:
- you’ve been in contact with someone who’s tested positive
- you’ve been asked to get a test by a local council or someone from NHS Test and Trace
- a GP or other health professional has asked you to get a test
- you’re taking part in a government pilot project
- you’ve been asked to get a test to confirm a positive result
- you’ve received an unclear result and were told to get a second test
- you need to get a test for someone you live with who has symptoms
- you’re in the National Tactical Response Group.
Please note that receiving a negative Covid-19 test during a period of self-isolation does not shorten the length of time for which you are required to self-isolate - you must still isolate for the required time period.
A failure to self-isolate where required will be considered a significant breach of the ‘Keeping each other safe principles’ and therefore a breach of the student conduct regulations. You are required to self-isolate by law if you test positive or are contacted by a test and trace service.
The University has put a system in place for checking in on students who are self-isolating and to provide support if required. If you have told us that you are self-isolating someone will get in touch with you to check if you need any support. Please see the self-isolation FAQs below for more information.
Self-isolation advice for those who have been double vaccinated
From 16 August, if you have received both Covid vaccinations (or you are under 18 years adn 6 months of age) and it has been more than two weeks since your second vaccination, you will not need to self-isolate after contact with a confirmed positive case of Covid-19.
You must still self-isolate if you have symptoms of Covid-19 and you should book a test. If your test is positive, you must self-isolate for 10 days.
Government guidance on self-isolation
- If you live with a person who has symptoms of coronavirus (COVID-19) or has had a positive test result, please follow this guidance.
- If you have been in close contact with, but do not live with, a person who has tested positive for Covid-19, please follow this guidance.
Oxford City Council guidance on self-isolation and homes of multiple occupation
Oxford City Council has written to all residents in houses of multiple occupation (HMOs or shared houses) with advice on how to stop the spread of coronavirus. The Council website also has details of the local support available for those who are self-isolating.
Self-isolation - the law
You are required by law to self-isolate if you test positive or are contacted by NHS Test and Trace. If you leave self-isolation you can be fined £1,000; up to £10,000 for repeat offenders.
Support from the University is available for students with a positive Covid-19 test result (rapid test or NHS test), or those isolating as a close contact.
We know that you may have concerns about what a period of self-isolation, following a positive test result or being identified as a close contact, means for you and your household. We want to reassure you that you are not alone and that we have a number of support options available to you. Below we explain how you can access help and advice from a dedicated team (the Covid Response Team) at Oxford Brookes.
I’ve had a positive result from a rapid Covid-19 test which I took at home, what do I need to do?
If you get a positive result from a rapid Covid-19 test (lateral flow device (LFD) test) that you used at home, you should self-isolate immediately for 10 days, report the result via the NHS website, book a PCR Covid-19 test and complete the new Home LFD (Rapid) Testing Reporting Form. It’s important that you complete the form so that our Covid Response Team can get in touch to offer you help and advice while you are ill and self-isolating.
I’ve been identified as a close contact of a positive Covid case, what do I need to do?
If you’ve been contacted by NHS Test and Trace, or by the Covid Response Team, and told that you have been identified as a close contact of someone who has tested positive for Covid-19, you must self-isolate for a minimum of 10 days. This is a legal requirement.
You should complete the Coronavirus reporting form. It’s important that you do this so that our Covid Response Team can get in touch to offer you help and advice while you are self-isolating.
If you do not develop symptoms, you can leave self-isolation after 10 days.
From 16 August, if you have received both Covid vaccinations and it has been more than two weeks since your second vaccination (or you are aged under 18 years and 6 months), you will not need to self-isolate after contact with a confirmed positive case of Covid-19.
If you go on to develop symptoms, you must restart your self-isolation from the day your symptoms started and book a Covid PCR test. To talk through the latest guidance and to give you further support, please update your Coronavirus case record using the update form, and a member of the Covid Response Team will get back in touch with you.
I am quarantining as I have returned from a country outside of the UK. What should I do?
For further information about quarantine after international travel, see the Travel to the UK webpage. The ISAT Quarantine and Self-isolation Guide has information on everything that you must do, as well as things you can do to occupy your time, while you are self-isolating. For additional support and advice, you should complete the University Coronavirus reporting form and a member of the Covid response team will get in touch.
I’m double vaccinated, do I need to self-isolate?
From 16 August, if you have received both Covid vaccinations and it has been more than two weeks since your second vaccination (or you are under 18 years and 6 months of age), you will not need to self-isolate after contact with a confirmed positive case of Covid-19 (as long as you do not have Covid symptoms).
A team member will be able to signpost you to the support you’re able to access while you’re in self-isolation and talk you through what you’ll need to do next. This will include how to access mental health support if you feel you need it, how to get your food shopping or any medicines you might need from a pharmacy. The Covid Response Team will contact you automatically after you complete a Coronavirus reporting form, but if you wish to speak to someone on the team in addition to this, please email email@example.com.
The Covid Response Team will put you in touch with a dedicated ‘point of contact’. This person is a volunteer and an Oxford Brookes member of staff who will phone you as required to make sure that you’re doing ok and ask if there’s anything that you need help with during your isolation period.
If you’re worried about how you might cope financially with self-isolation, perhaps because you can’t go to work during this time, or you’re currently experiencing financial hardship and are worried about affording food etc, please contact the Financial Aid team who are able to help you make an emergency hardship application.
You should report your status via the Coronavirus reporting form first. This allows the Accommodation team to ensure only emergency visits are carried out to your household during your isolation, to reduce the risk of transmission. Once you have completed the reporting form, you will be contacted by the Covid Response Team and assigned a point of contact who will support you. If you require urgent support or sanitiser and cloths, contact the accommodation on-site team via the contact details that are displayed in your kitchen. You can also find team contact details on this webpage (webpage requires Brookes login).
If you were self-isolating as a close contact (because you were not double-vaccinated):
- Before returning to campus, you should book two rapid Covid-19 tests three days apart, the first test to be scheduled immediately before returning to campus. If you do not already have lateral flow home tests, you can order them online to be delivered to you.
If you were self-isolating after a positive PCR test:
- If you have tested positive with Covid-19, you will have developed some immunity to the virus. This means that you do not need to have another rapid (lateral flow test) or PCR test within 90 days of a positive test, unless you develop new symptoms.
- However, you may choose to take a rapid Covid-19 test after the isolation period. If it is positive, you will be required to self-isolate for 10 days or longer if you are displaying symptoms. This should only be done after you complete the required self-isolation period.
- You are still required to self-isolate if you are identified as a close contact of a positive case, even if this is within the 90-day window, unless you are double-vaccinated or under 18 years and 6 months of age.
If you, or anyone you’ve had close contact with, tests positive for coronavirus then you’ll be contacted by NHS Test and Trace and asked to self-isolate - this is a legal requirement. If you are contacted, you will be asked to provide them with information they’ll need to help stop the spread of the virus.
Please download the NHS Test and Trace app. The app allows people to report symptoms, order a coronavirus test, check in to venues by scanning a QR code and it helps the NHS trace individuals who may have coronavirus. View more information about the app.
Using the app will enable us to continue to keep each other safe as we learn to live with the virus.
You are encouraged to scan the NHS QR codes in areas where they are displayed on campus (such as cafes and social spaces). If you are unable to use the NHS app to scan in, there will be an alternative way of recording your details without the need to use a mobile phone. There will be signage making it clear where and how you will can record your details.
In order to support the NHS Test and Trace service, we have are using a simple QR code system to track attendance in a number of areas on campus which are not covered by the NHS Test and Trace app. These areas include all teaching rooms and a number of other learning spaces
In each room/area where tracking of attendance is required, there will be at least one QR code (and short URL link) which is specific to that location. The person registering their attendance will then have to complete some basic attendance information through a google form.
For further information, see our test and trace policy.
How the system works
- Sign into your University provided Google account at myaccount.google.com (this will save time in filling out the Google form later on in the process)
- Scan the QR code on your mobile phone (a QR code reader/app may need to be downloaded for this if the device camera doesn’t scan the QR code automatically). Alternatively you can type in the short URL which will also be on the QR poster.
- Once scanned, the QR code (or short url) will link to a Google Form where you will be asked to submit a range of information including your name and contact details, desk/table numbers (where applicable), and the room/area name (as displayed on the QR code poster)
There may be occasions where a person will be unable to register their attendance (for example they don’t have an appropriate device). In these situations please ask another classmate, friend or colleague to register your attendance on your behalf.
How do I advise the University that I am isolating?
Please use the University's Coronavirus reporting form.
I’m double vaccinated, do I need to self-isolate?
Yes - if you have Covid symptoms, you need to self-isolate immediately and book a PCR Covid-19 test. Please also let the University know by completing the Coronavirus reporting form.
From 16 August, if you have received both Covid vaccinations and it has been more than two weeks since your second vaccination, you will not need to self-isolate after contact with a confirmed positive case of Covid-19 (as long as you do not have Covid symptoms).
What support is available to me in self-isolation?
If you have told us you are self-isolating by using the Oxford Brookes Coronavirus reporting form then you, or someone in your household, will be contacted by a member of staff to check if you have any questions, concerns or support needs. See also above.
If you are an international student, the International Student Advice Team's Quarantine and Self-isolation Guide has information on everything that you must do, as well as things you can do to occupy your time, while you are self-isolating.
How do I access support from Wellbeing services?
If you know which of the Wellbeing services you require, you can self-refer directly using the details on the website. If you are not sure what sort of support you need, or aren’t able to make direct contact with a service, please contact the Wellbeing Information Desk 01865 (48)4650 , or firstname.lastname@example.org.
Are there any exceptions for when I can go outside if I'm self-isolating? For example, can I go outside to exercise, to get food or medicine, to get some fresh air, or to smoke?
No, going outside is not permitted under the NHS guidance when you are self-isolating. You should not leave your place of residence for any reason (other than to seek emergency medical help, or in another emergency such as a fire alarm).
You can leave self-isolation in order to get a test (if you have symptoms) but you must make safe arrangements to get to the test centre without endangering others - e.g. walk to the centre, wear a mask at all times and do not stop anywhere else on your way there and back. Please remember you must book an appointment, you cannot just turn up at the test centre.
Do my flatmates need to self-isolate if I am self-isolating?
If you have been tested positive for Covid-19 then your household will have to self-isolate for 10 days from when you became ill. If you have symptoms of Covid-19 then your household will also have to self-isolate until you have got a test.
If you are self-isolating because you have been notified by the NHS Test & Trace service that you are a close contact of someone outside of your household then the rest of your household does not need to self-isolate. However, if you develop symptoms then they must self-isolate, as above.
From 16 August, if anyone in your household has received both Covid vaccinations and it has been more than two weeks since their second vaccination, they will not need to self-isolate after contact with a confirmed positive case of Covid-19 (as long as they do not have Covid symptoms).
If I see someone breaking the Covid-19 rules, who do I report this to? For example if I am concerned someone is not following the self-isolation guidance?
If you have any concerns like this please email email@example.com.
I am finding it difficult / lonely being stuck indoors during self-isolation, where can I find advice and support?
Our Wellbeing Team have developed this webpage for advice on managing your wellbeing during Coronavirus.
You can also talk to your Covid Response Team ‘point of contact’ for help and advice.
Can I just turn up at the Local Testing Site on Headington campus?
No, the Local Testing Site in the Fuller Building is not accepting people who drop in, you must book a test and arrive at your designated appointment slot.
Can I return home to my family and self-isolate there?
No, Government guidance is very clear that students who are self-isolating should not leave their university accommodation to return to their family home if they are self-isolating. This is to protect your family and the rest of the community from the spread of the virus.
How can I get food supplies or medicines when I’m self-isolating?
You must not go out to get food and medicine when self-isolating. Please order supplies online or by phone, or ask a friend or family to bring supplies to your home. Anyone bringing you supplies must leave them outside your house; they must not enter the house. If you are staying in Halls of residence they must leave the supplies at reception and a member of staff will bring them to you.
Most supermarkets and many other retail outlets can deliver supplies on next day delivery, including basic medicines. This online shopping and deliveries webpage from the International Student Advice Team has lots of useful information and links.
If you have an urgent and essential need for something, and it is not possible to get this online or through family/friends dropping this off, please speak to your Covid Response Team 'point of contact' (member of staff who will contact you if you are self-isolating) or email Covidfirstname.lastname@example.org.
I have Covid-19 symptoms but I can’t get a test, what do I do?
We are aware that capacity can sometimes be an issue at local testing sites, please continue to try through the website. If the location you are looking for doesn’t come up as an option, try again later and at different times of the day.
Please use our reporting form to tell us you have symptoms - you will need to self-isolate and advise others you are living with to do the same.
What if I have a part-time job but can’t go because I am self-isolating?
How do I advise my hall/accommodation provider that I am isolating?
Your hall team will be advised by the university once you have submitted the online form to report that you are isolating. This process will halt any non essential visits to your room (e.g. non urgent maintenance or housekeeping). If there is a major maintenance issue or a serious reason to visit your accommodation during isolation, staff will wear appropriate PPE to do so as a precaution. Please do not be alarmed by this.
Can I use shared facilities in my accommodation if I am isolating?
If you are isolating as a full household then you can continue to reside in the same manner and share facilities. If you are isolating individually, or are shielding, you may wish to use the areas at less frequented times or when wearing your own PPE. This will depend on arrangements that each household feel are most appropriate. We hope that households will support each other during this time.
Can I smoke indoors if I am not allowed outdoors during Isolation?
No, this is strictly prohibited (and illegal) and could lead to conduct penalties within the University.
If there is a fire alarm in Halls of residence and I am a confirmed case, where do I exit?
You exit via the same route as normal, a fire alarm indicates a greater immediate threat to life and it is imperative that you do evacuate for this reason. If you have PPE to hand and can wear this it would be preferred, but do not stop to look for this or re-enter a building to obtain this. There will be a separate fire assembly point for you depending on your location but the general rule is that you must distance from the larger group.
What do I need to do if I feel really unwell while I am self-isolating?
Call 111 or your GP out of hours service, or 999 in an emergency.
If you were previously self-isolating due to being a close contact, and you then later develop Covid-19 symptoms - please book a test, and please use our reporting form or update your ‘self-isolation point of contact’ member of staff.
Can I still collect post? (Brookes Managed Accommodation)
While you are self-isolating, you must stay in your room/flat. For this time, we are afraid that you will not be able to collect post. However, if someone you are living with is not self-isolating, then you can ask them to collect your post from your post box on your behalf or accept packages from the postman for you. If the Hall Office has contacted you regarding them holding a package for you - don't worry, we will keep it until you are able to collect it. If it's urgent let us know and we will see what we can do to help.
What do I do if I need a food delivery and don't have a direct door/access point? (Brookes managed accommodation)
Suggestions for this could be a friend or family member delivering items for you to your flat door or an online supermarket delivery. If they need access to come to your flat through the block door, please notify your Hall Office who will be able to assist. Your point of contact will be able to advise you on how you can go about getting supplies.
How do I dispose of Rubbish? (Brookes Managed Accommodation)
Please place your rubbish outside of your flat door on Mondays and Fridays at 10am. Please ensure they are double bagged. If they are leaking, please put them on top of another bag. A staff member will come and collect your rubbish and leave new bin bags for you.
Can I do my laundry? (Brookes Managed Accommodation)
Unfortunately you will not be able to do your laundry at the shared Laundry on site during your self-isolation. You may wish to order detergent to hand wash items if you need to and we can dispense hand washing detergent if it is required.
When should I use the NHS test and trace app and when should I register using the Oxford Brookes QR system?
You will be required to use the NHS test and trace app to register attendance in restaurants, cafes,and a number of other social spaces on campus. In lecture and seminar rooms and other learning areas you will be required to use the Oxford Brookes QR code system.
What happens if I can’t use the NHS test and trace app?
If you are unable to register your attendance using the NHS test and trace app, there will be an alternative way of recording your details
If I am using the NHS test and trace app, do I still need to report symptoms to Oxford Brookes?
Yes, you will still need to use the Coronavirus reporting form to tell us you have symptoms.
What happens if I can’t use the Oxford Brookes test and trace system?
If possible, ask a friend or colleague if they can register on your behalf. They can do this by simply scanning the QR code and inputting your details when they are taken to the google form.
Why are we asking for attendance to be registered?
This is to support the NHS Test and Trace service and help identify the close contacts of anyone who has been confirmed as having Covid-19. For more details please refer to the Oxford Brookes Test and Trace Policy
Should I continue to use the NHS test and trace app?
In the areas where you see NHS test and trace codes displayed, we strongly recommend that you continue to register your attendance with the NHS app or via an alternative method. This will enable us to continue to keep each other safe as we learn to live with the virus.
Why are you asking me to register my attendance in the Oxford Brookes QR coded areas?
By using the Oxford Brookes QR code system we can continue to keep each other safe as we learn to live with the virus. By scanning the codes you will be helping us to identify close contacts in the event of an infection.
Do students need to register their attendance with QR codes in Halls of Residence?
No, currently this is only for staff who work in the Halls of Residence.
What happens to the data that is provided?
The data collected by the Oxford Brookes QR system is kept for 21 days and then deleted. The data will only be accessed and shared with the NHS Test and Trace service to identify ‘close contacts’ in the event of an infection. Please refer to the Data Privacy Notice for more details on the circumstances where data may be shared and used.
How do I scan a QR code?
You will need to scan the NHS QR codes via the NHS test and trace app. For the Oxford Brookes QR code system, all you need to do is open the ‘camera’ on your phone and the QR code will be scanned automatically. However, where this doesn’t work, you may need to download a QR code reader. There are a range of free applications available that provide a QR code reader.
What if I am unable to scan the QR code for the Oxford Brookes test and trace system?
There is a short URL underneath the QR code. Please type that in to your phone and you will be linked to the Google Form to fill out your details.
What if I scan the QR code or enter the short URL and nothing happens?
This could be a problem with your connection. If the problem persists, please contact IT Service Desk or ask a friend to register on your behalf. Also, check that you're using the correct app for the QR code you're scanning - the NHS Covid-19 app can only scan NHS QR codes and you should use your phone's camera or QR code reader for Oxford Brookes QR codes.
Can I use the NHS test and trace app for Oxford Brookes QR codes?
No, the NHS Test and Trace app will only recognise NHS Test and Trace QR codes that can be identified by the NHS Test and Trace logo on the QR posters. To scan Oxford Brookes QR codes, please use your camera or download a QR code reader.