Test and trace, reporting and self-isolation

This page provides information for students about Covid-19 testing, reporting and self-isolation arrangements at Oxford Brookes. 

If you develop Covid-19 symptoms

Self-isolate, get tested and report it

Self-isolate
If you develop Covid-19 symptoms, please self-isolate immediately and book a test. Do not come to campus if you have symptoms.

Get tested
You can book a test online at GOV.UK or by phoning NHS 119. Please use your university address when booking.

Report it
Please use the Brookes Covid-19 Reporting form if you have received a positive test for Covid-19, or if you have Covid-19 symptoms but awaiting a test, or if you are self-isolating (i.e. due to being a close contact of someone who is a confirmed Covid-19 case).

Please help protect each other. Let the people you live with know if you have Covid-19 symptoms, and if you receive a positive test, because they will need to self-isolate as well. 

Self-isolation

If you test positive for coronavirus, you must self-isolate for 10 days. That means staying at your university accommodation and avoiding contact with other people as much as possible, including those you live with. You should not leave your place of residence for any reason (other than to seek medical help, or in another emergency such as a fire alarm).

If you share a student house then your housemates should self-isolate for 10 days starting from the day you first displayed Covid symptoms.

If anyone in your household displays Covid symptoms during the 10-day period they should get tested for Covid-19. If their test is positive they’ll need to self-isolate for 10 days from when their symptoms started but if their test result is negative they should continue to self-isolate for the original 10-day period. The 10 days does not restart if a different person you live with gets symptoms while you're self-isolating.

You can stop self-isolating after 10 days if you do not get any symptoms.

If you do not have symptoms you do NOT need to get tested. Please note that receiving a negative Covid-19 test during a period of self-isolation does not shorten the length of time for which you are required to self-isolate - you must still isolate for the required time period.

A failure to self-isolate where required will be considered a significant breach of the ‘Keeping each other safe principles’ and therefore a breach of the student conduct regulations. From 28 September, people will be required to self-isolate by law if they test positive or are contacted by a test and trace service.

The University has put a system in place for checking in on students who are self-isolating and to provide support if required. If you have told us that you are self-isolating someone will get in touch with you to check if you need any support. Please see the self-isolation FAQs below for more information. 

Government guidance on self-isolation


Oxford City Council guidance on self-isolation and homes of multiple occupation

Oxford City Council has written to all residents in houses of multiple occupation (HMOs or shared houses) with advice on how to stop the spread of coronavirus. The Council website also has details of the local support available for those who are self-isolating.

Self-isolation - the law

You are required by law to self-isolate if you test positive or are contacted by NHS Test and Trace. If you leave self-isolation you can be fined £1,000; up to £10,000 for repeat offenders.

Support for students in self-isolation

Support from the University is available for students with a positive Covid-19 test result (rapid test or NHS test), or those isolating as a close contact.

We know that you may have concerns about what a period of self-isolation, following a positive test result or being identified as a close contact, means for you and your household. We want to reassure you that you are not alone and that we have a number of support options available to you. Below we explain how you can access help and advice from a dedicated team (the Covid Response Team) at Oxford Brookes.

Talk to a Covid Response Team member

A team member will be able to signpost you to the support you’re able to access while you’re in self-isolation and talk you through what you’ll need to do next. This will include how to let us (Oxford Brookes) know that you can only attend online teaching, how to access mental health support if you feel you need it, how to get your food shopping or any medicines you might need from a pharmacy. The Covid Response Team will contact you automatically after you complete a Coronavirus reporting form, but if you wish to speak to someone on the team in addition to this, please email covid-19@brookes.ac.uk.

Your own ‘point of contact’

The Covid Response Team will put you in touch with a dedicated ‘point of contact’. This person is a volunteer and an Oxford Brookes member of staff who will phone you as required to make sure that you’re doing ok and ask if there’s anything that you need help with during your isolation period.

Help with money

If you’re worried about how you might cope financially with self-isolation, perhaps because you can’t go to work during this time, or you’re currently experiencing financial hardship and are worried about affording food etc, please contact the Financial Aid team who are able to help you make an emergency hardship application. The Government has given universities more money to help students in financial difficulties because of Covid-19, so the team can advise you on how to apply for that funding. You can also apply for money if you need IT equipment, internet connectivity and software to help you study remotely

What about scheduled face-to-face teaching during self-isolation?

Self-isolation means that you won’t be able to visit campus for teaching, study or any other reason for a minimum of 10 days. Please update your Covid Learning Status in Student Information so that your student record shows that you are unable to attend face-to-face teaching. You’ll need to update your Covid Learning Status again when your self-isolation period is over.

If you will miss face-to-face teaching because of your self-isolation we recommend that you contact your Module Leader or Academic Adviser to discuss what you can do while you are self-isolating.  

If you’re in University accommodation

You should report your status via the Coronavirus reporting form first. This allows the Accommodation team to ensure only emergency visits are carried out to your household during your isolation, to reduce the risk of transmission. Once you have completed the reporting form, you will be contacted by the Covid Response Team and assigned a point of contact who will support you. If you require urgent support or sanitiser and cloths, contact the accommodation on-site team via the contact details that are displayed in your kitchen. You can also find team contact details on this webpage (webpage requires Brookes login). 

After isolating - return to campus

Before returning to campus, you should book two rapid Covid-19 tests three days apart, the first test to be scheduled immediately before returning to campus. We recommend that you book these tests when you start your self-isolation so you don’t have to wait longer for an available test.

If you have tested positive with Covid-19, you will have developed some immunity to the virus. This means that you do not need to have another rapid (lateral flow test) or PCR test within 90 days of a positive test, unless you develop new symptoms.

However, you may choose to take a rapid Covid-19 test after the isolation period. If it is positive, you will be required to self-isolate for 10 days or longer if you are displaying symptoms. This should only be done after you complete the required self-isolation period.

You are still required to self-isolate if you are identified as a close contact of a positive case, even if this is within the 90-day window.

More details about the testing process are available on the Covid testing webpage.

NHS Test & Trace

If you, or anyone you’ve had close contact with, tests positive for coronavirus then you’ll be contacted by NHS Test and Trace and asked to self-isolate. If you are contacted, you will be asked to provide them with information they’ll need to help stop the spread of the virus. 

Please sign up for the NHS Test and Trace App which is now available. The app allows people to report symptoms, order a coronavirus test, check in to venues by scanning a QR code and it helps the NHS trace individuals that may have coronavirus. View more information about the app.

As part of Oxford Brookes’ duty to support the NHS Test and Trace process, from Monday 5 October you will be required to scan the NHS QR codes in areas where they are displayed (this will include restaurants, cafes and other social spaces). It should be noted that where you are unable to use the NHS app to scan in, there will be an alternative way of recording your details without the need to use a mobile phone. There will be signage making it clear where and how you will need to record your details.

Registering attendance on Campus for Test & Trace purposes (our QR code system)

In order to support the NHS Test and Trace service, we have implemented a simple QR code system to track attendance in a number of areas which are not covered by the NHS Test and Trace App. These areas include all teaching rooms and a number of other learning spaces

In each room/area where tracking of attendance is required, there will be at least one QR code (and short URL link) which is specific to that location. The person registering their attendance will then have to complete some basic attendance information through a google form.

For further information, see our test and trace policy.

How the system works

  1. Sign into your University provided Google account at myaccount.google.com (this will save time in filling out the Google form later on in the process)
  2. Scan the QR code on your mobile phone (a QR code reader/app may need to be downloaded for this if the device camera doesn’t scan the QR code automatically). Alternatively you can type in the short URL which will also be on the QR poster.
  3. Once scanned, the QR code (or short url) will link to a Google Form where you will be asked to submit a range of information including your name and contact details, desk/table numbers (where applicable), and the room/area name (as displayed on the QR code poster)

There may be occasions where a person will be unable to register their attendance (for example they don’t have an appropriate device). In these situations please ask another classmate, friend or colleague to register your attendance on your behalf. 

Self-isolation FAQs

Test & Trace FAQs