5.23 Key players in collaborative provision

  • AESC is responsible, on behalf of the Academic Board, for oversight of the academic quality and standards of the University’s taught provision. It delegates responsibility for the consideration of approval and periodic review reports, and oversight of the ongoing monitoring processes for collaborative provision, to the CPSC. CPSC brings together members from AESC and LPAG, and those with responsibility for partnership development and quality monitoring within the Faculties. CPSC is also responsible for developing and recommending changes to policies and procedures relating to the quality assurance of collaborative arrangements, for approval by AESC.
    The APQO provides officer support for collaborative provision approval and periodic review panels, and is responsible for providing advice and guidance to all staff - including those acting as Liaison Managers and those employed by partner organisations - on the requirements of the approval, monitoring and review procedures and the documentation required. The APQO is responsible for maintaining the University’s register of collaborative provision, which is published on the website along with the relevant programme specifications. The APQO is also responsible for providing an annual overview report on the outcomes of the approval, monitoring and review processes for collaborative provision, for consideration by AESC/CPSC.
    Panels are responsible, on behalf of AESC, for assessing and assuring the academic standards of and the quality of the learning opportunities afforded to students on collaborative programmes, with reference to University frameworks and sector expectations (as articulated in the UK Quality Code), and making recommendations for approval.
    These Directorates are responsible for maintaining contact with their colleagues in partner organisations, and share with Faculties a responsibility for assisting partner organisations to manage and develop the provision they deliver in partnership with the University.
    FEGs have responsibility for ensuring the effective management of collaborative arrangements within the Faculty, through the consideration and approval of initial proposals for new (or re-negotiated) collaborative partnerships prior to submission to LPAG and the appointment of Liaison Managers. Associate Deans (Strategy & Development/Student Experience) are responsible for ensuring that appropriate mechanisms are in place to consider and approve documentation prior to submission to LPAG (ADSDs) and to approval/review panels (ADSEs).
    FAESCs receive reports from approval and periodic review panels and monitor the completion of conditions and recommendations. They are also responsible for receiving regular reports from Liaison Managers, considering annual (collaborative) programme review reports, and ensuring the Faculty Annual Review report provides a robust account of the quality and standards of the Faculty’s collaborative provision to CPSC.
    The Directorate of FLS – through the Faculty Heads of Finance & Planning, and the Head of Legal Services - is responsible for advising proposing teams on financial and legal matters while preparing initial proposals for new collaborative partnerships.
    ISG is responsible for developing, and advising on the implementation of, the University’s strategy for the development of international partnerships.
    LPAG is responsible for considering proposals and business plans for new collaborative partnerships or for the renewal of existing partnerships. The Group also receives reports on the financial performance of collaborative partnerships against targets, informed by CPSC’s ongoing monitoring of current partnerships. LPAG’s remit and membership can be found on the LPAG website. Because of the confidential nature of LPAG’s business, the minutes and papers are not published on the University Committees web pages.
    Liaison Managers are responsible, following approval of partnership arrangements, for maintaining good communications with colleagues in partner organisations to facilitate the day to day management of the partnership, ensuring the partner meets the University’s quality assurance requirements, and providing staff development as appropriate.
    OBI is responsible for providing advice and in-country information to staff, to inform due diligence enquiries for proposed new international partnerships.
    Partner organisations, in accordance with the terms of their contract with Oxford Brookes, are responsible for providing documentation and any other evidence that may be required through the University’s quality assurance and academic management procedures. They are also responsible for providing reasonable access, for the appointed Liaison Manager, to the organisation, the provision they offer in partnership with the University and to the students enrolled/registered on this provision.
    PDTs are responsible for working with colleagues in OBI/UK Marketing, APQO, Finance & Legal Services, and in partner organisations to prepare initial proposals for new partnerships, and for the ongoing development of the proposals for presentation to approval/review panels. Members of the PDT, as agreed with APQO, should attend the approval/review panel event.
    On behalf of SMT, the Registrar/Chief Operating Officer is authorised to sign partnership contracts on behalf of the University - he will not commit the University to any arrangements that he considers to present an undue financial risk, or that have the potential to compromise the University’s ability to assure the quality and standards of the award to which a programme leads. Other members of SMT also hold delegated authority relating to specific activities, for example: the PVC (Research & Global Partnerships, as the Chair of LPAG.
    The UK Partnerships team is responsible for providing advice to programme teams on the production of initial proposals for new partnerships within the UK (in particular for ACP proposals), and for managing the University’s liaison with the members of the Associate College Partnership.
    The UKPSG is responsible for making recommendations in respect of the University’s strategy for the development of UK partnerships.