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When a proposal is made to close a programme on which students are currently studying, or for which applicants are holding offers of a place, a risk assessment (guidance to be provided) should initially be undertaken by the Programme Lead or Subject Coordinator (or Liaison Manager, for collaborative arrangements) and the Faculty PLQA, in order to make recommendations about the process that should be followed in order to address the key issues as appropriate to the provision under consideration. The Head of the Department/School managing the provision should then submit the rationale for the closure, the initial risk assessment and the proposed closure process (including exit group membership) to the Faculty Executive group for approval. The Faculty Executive should then take a view on whether the PVC/Dean should submit a rationale for the closure to VCG, for approval of the decision to initiate the closure process. Once the appropriate level of executive support has been secured, the closure process may proceed.
Once the decision has been made by the Faculty Executive to close a programme with current students and/or applicants, an exit group should be convened to oversee the agreed closure process. The membership of a full exit group is given below; however, the size and membership of this group for a particular case will be determined by the initial assessment of the nature and severity of the risks and the likely issues that will need to be addressed (the minimum membership is indicated by asterisks – representation from Legal Services, Communications, and the Faculty Head of Finance & Planning should also be included for collaborative arrangements). If the provision is managed by a single Faculty, the exit group chair will be nominated by, and report to, the Faculty Executive group. If the exit group is to oversee the closure of a number of programmes managed by several Faculties, for example, in the case of the closure of a collaborative partnership delivering a range of provision, the chair will be appointed by VCG, to whom the exit group will be accountable until the final exit arrangements have been agreed and implemented (this may, in some cases, require only one meeting).
The membership of the exit group must be approved by either the Faculty Executive group or VCG (depending on the group to which it reports), and may include some or all of the following, depending on the process agreed:
The role of the exit group is to: