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The programme specification, and associated programme documentation, may be considered as the ‘contract’ between the University, as the awarding body, its Departments and Faculties, and its students, which sets out the terms of delivery of a programme. Within this context, it is recognised that it may be necessary to make changes to existing programmes from time to time, in order to maintain the currency of the provision, to satisfy the requirements of accrediting or commissioning bodies, or to enhance the student learning experience. These changes must be approved through the processes described in this section to ensure that staff, students and other interested parties (including applicants) have access to accurate definitive programme information at all times. Modifications have been categorised according to their significance for the programme as a whole (see 4.1 below), and the approval processes tailored so that they are proportionate to the changes being proposed (see 4.2 below)
4.1.1 Routine updating
For routine updates to modules and programmes, an appropriately authorised member of the Faculty (i.e. with the consent of the Programme Lead) must notify the Student Central Course & Student Administration Team using the CSAT Syllabus Update Request form*, in order that PIP can be updated. This may include updates such as:
Once the update has been carried out by the CSAT team, any amended documents should be lodged with the Faculty Quality Officer and the APQO.
Where they consider that a requested update constitutes a minor or major change, the Course & Student Administration Team will refer it back to the Module Leader or Programme Lead, who should follow the appropriate approval process as set out in 4.2 below.
*The Syllabus Update Request form
4.1.2 Minor Changes refer to modifications to existing modules which relate to the teaching and learning experience, including changes to the following validated arrangements:
4.1.3 Major Changes refer to modifications at the level of the programme, including changes to:
Major changes also include:
NOTE: Changes to resource requirements for programme delivery should be dealt with by the Head of Department/Faculty Executive group.
4.1.4 Faculties should be mindful of the cumulative effect of a significant number of individual changes to programmes over a period of time, and must ensure that all changes are approved through the appropriate process, and clearly communicated to students, staff and other relevant stakeholders in a timely manner. Revalidation of an existing programme, following the new programme approval process set out in section 3 above, should be initiated where substantial curriculum change is required, covering several of the areas listed in 4.1.3 at once. This may occur, for example, in the case of changing professional or industry requirements, or where the addition of a significant number of compulsory modules results in a change to the programme learning outcomes. NOTE: the addition of additional acceptable modules to an undergraduate programme may be dealt with through the minor/major change process and should not, on its own, trigger a re-validation.
4.2.1 Minor changes
4.2.2 Major changes
NOTE: the process for obtaining approval for variations from the regulations is set out in section 3.2 above.
4.2.3 Summary of approval processes and documentation
* Students must also be notified when changes affecting their programmes of study have been approved.
4.2.4 Deadlines for approval