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Every module has a timeslot agreed which it retains from year to year. This is the semester(s), day of the week and hours of the days that the lectures and first set should take place in. For example Semester 2, Monday, lecture 9-10am and first seminar set 10-11am.
Slots are carefully planned to ensure that programmes will work without compulsory clashes and that students can pick enough options to complete their programme. We do not guarantee every combination of options will be possible.
New modules should have their slots discussed and agreed with the Slotting Analyst.
Existing modules that wish to change slot (this includes any semester change) should discuss the best new slot with the Slotting Analyst.
Please email firstname.lastname@example.org to discuss any slot issues you may have.
For each module running in the 2022/2023 academic year, we will need to know key information for every separate run of that module. This will assist us in ensuring that data in Banner and CMIS is aligned for a smooth timetabling process once students register on their modules.
We will be sharing a sheet per faculty detailing this information which we will ask appropriate faculty staff to check for accuracy and completeness. This will help us to ensure that we do capture every module that needs timetabling.
For each module run, we need to know:
Semester(s) that it runs in
Estimated student numbers for that run
Breakdown of any teaching sets / groups to be used for delivery and the maximum size of those sets
Method of set allocation required (random allocation, allocation to specific sets by student programme, faculty to provide a list of set members)
List of other module runs which should use the same set allocations where students are on both modules (for maintaining cohort identity).
We need checks to be completed by 31 January 2022 but we do appreciate that there will be some exceptional circumstances requiring later changes to the sheet.
You will need to be logged in to your staff google account to access the sheets. You will need to request access permission the first time you open the sheet.