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The timetabling team will work with academic colleagues on the production of the 2021/2022 timetable. The University has made a decision to timetable 2021/2022 is two semesters to maximise the flexibility to respond to the changing Covid situation. We hope to return to an annual timetable in 2022/2023. We are providing this guidance on the process to help academic colleagues understand what is required from them and when. Please get in touch with any concerns or queries.
Please note that the team are working from home in line with Covid-19 guidance. As a result the main office will be empty and telephones will not be answered. Please get in touch via email and the team will be happy to assist.
Please see the amended timeline and dates below following the decisions to adjust key dates in light of the Covid-19 impact on the University.
Module Run Confirmation, New module Slot Requests, Module Slot Change Requests
Deadline 27 March 2021 for the whole 2021/2022 academic year.
Module Delivery Data
Data Collection Window: 10 May to 4 June 2021 for all teaching up to 31st December 2021. Teaching approach will be confirmed by 3 May 2021.
Data Collections Window: 11 to 23 October for all teaching up to 31st August 2022. Teaching approach will be confirmed by 4 October 2021.
Module Delivery Constraint
Data Collection Window: 10 May to 4 June 2021 for all teaching up to 31st December 2021.
Data Collection Window: 1 to 12 November 2021 for all teaching up to 31st August 2022.
Begins by 5 July 2021 using MDD student number estimates for all teaching up to 31st December 2021.
Begins by 15 November 2021 for all teaching up to 31st August 2022.
Continuing Students Module Registration
TBC for the whole 2021/2022 academic year.
Draft Timetable Checking
Draft Checking Window: 30 July to 20 August 2021 for all teaching up to 31st December 2021.
Timetable Publication and Late Changes
Semester 1 published to students: 27 August 2021
Semester 2 and 3 published to students: 4 January 2022
Student fitting to sets will begin on 2 August 2021 for all teaching up to 31 December 2021. Any requests for specific student allocations must be received by 2 August 2021 for continuing students and 16 August 2021 for new students.
Student fitting to sets will begin on 13 December 2021 for all teaching up to 31 August 2022. Any requests for specific student allocations must be received by 13 December 2021 for continuing students and 8 January 2022 for new students.
Semester 1: 13 September 2021
Semester 2: 17th January 2022
Semester 1: 20 September 2021
Semester 2: 24 January 2022
Academic timetables can be viewed and printed via Google Calendar.
View and subscribe to module timetables »
For information about using your Brookes Google Calendar, see
Google Apps on the IT Services website.
University regulations on timetabling can be found in the
If you want to cancel or amend a teaching session, please contact our team by email or by phone as soon as possible. You will need to provide the module number and any other relevant information. New amendments are shown on the students' Google calendars within two hours. If the cancellation or change has less than 2 hours notice, then you will be asked to email your students and place notices on the rooms.
The annual timetable is published at the start of July for the full academic year.
The timetables are viewable a couple of weeks before. Programme and Module leaders are required to check that the timetable is correct.
Academic staff are expected to be available for academic contact sessions at any time during the standard teaching periods defined in the Timetabling Policy - section 7. Where staff are critical to the delivery of a module and cannot be replaced with another staff member this should be recorded as a module delivery constraint by the appropriate module or programme leader. This enables us to respect academic and support staff who have part time, flexible working or other limitations on their availability. If a staff member has any form of accessibility requirement (such as wheelchair access) this should also be recorded in the module delivery constraints.
You can get more information from your Head of Department.
Any member of the Timetabling team will be able to help you with your query. We have 1 FTE of timetabling officer partnering each faculty and getting to know their needs.
Faculty of Technology, Design and Environment (TDE): Michael Hinkin
For bookings by external organisations, these can be done through our service
Oxford Brookes Venues. You may also contact Oxford Brookes Venues on 01865 488400 or you can e-mail them through
The booking request should be made to Oxford Brookes Venues if it is one or all of the following: