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The new timetabling team will work with academic colleagues on the production of the 2020/2021 timetable. We are providing this guidance on the process to help academic colleagues understand what is required from them. Please get in touch with any concerns or queries.
Please note that the team are working from home in line with Covid-19 guidance. As a result the main office will be empty and telephones will not be answered. Please get in touch via email and the team will be happy to assist.
Please see the amended timeline and dates below following the decisions to adjust key dates in light of the Covid-19 impact on the University.
Module Run Confirmation
Deadline 28 February 2020
Module Delivery Data
Deadline extended from 27 March 2020 to 1st May 2020
Module Delivery Constraint
Deadline extended from 3 April 2020 to 7th May 2020
Begins by 1st May 2020 using MDD student number estimates
Continuing Students Module Registration
Delayed from running 20 April to 7 May 2020. Now running 18th May to 29th May 2020
Draft Timetable Checking
Now moved to 13 to 27 July 2020
Timetable Publication and Late Changes
Now begins 3rd August 2020
From Semester 1 2020/2021 onwards
14 September 2020
21 September 2020
Academic timetables can be viewed and printed via Google Calendar.
View and subscribe to module timetables »
For information about using your Brookes Google Calendar, see Google Apps on the IT Services website.
University regulations on timetabling can be found in the Timetabling Policy.
If you want to cancel or amend a teaching session, please contact our team by email or by phone as soon as possible. You will need to provide the module number and any other relevant information. New amendments are shown on the students' Google calendars within two hours. If the cancellation or change has less than 2 hours notice, then you will be asked to email your students and place notices on the rooms.
The annual timetable is published at the start of July for the full academic year.
The timetables are viewable a couple of weeks before. Programme and Module leaders are required to check that the timetable is correct.
Academic staff are expected to be available for academic contact sessions at any time during the standard teaching periods defined in the
Timetabling Policy - section 7. Where staff are critical to the delivery of a module and cannot be replaced with another staff member this should be recorded as a module delivery constraint by the appropriate module or programme leader. This enables us to respect academic and support staff who have part time, flexible working or other limitations on their availability. If a staff member has any form of accessibility requirement (such as wheelchair access) this should also be recorded in the module delivery constraints.
You can get more information from your Head of Department.
Any member of the Timetabling team will be able to help you with your query. We have 1 FTE of timetabling officer partnering each faculty and getting to know their needs.
Faculty of Technology, Design and Environment (TDE): Michael Hinkin
For bookings by external organisations, these can be done through our service
Oxford Brookes Venues. You may also contact Oxford Brookes Venues on 01865 488400 or you can e-mail them through
The booking request should be made to Oxford Brookes Venues if it is one or all of the following: