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The timetabling team will work with academic colleagues on the production of the 2022/2023 timetable. We are returning to an annual timetable in 2022/2023. We are providing this guidance on the process to help academic colleagues understand what is required from them and when. Please get in touch with any concerns or queries.
Please note that the team are working in an agile manner so first contact should be via email.
Module Run Confirmation, New module Slot Requests, Module Slot Change Requests
Deadline 31 January 2022 for the whole 2022/2023 academic year.
Module Delivery Data
Data Collection Window: 7th February 2022 - 4th March 2022.
Deadline 4th March 2022 for the whole 2022/2023 academic year.
Module Delivery Constraint
Data Collection Window: 28th February 2022 - 21st March 2022.
Deadline 21st March 2022 for the whole 2022/2023 academic year.
Rooming will begin on 21st March 2022.
Deadline 3rd June 2022 for the whole 2022/2023 academic year.
Continuing Students Module Registration
TBC for the whole 2022/2023 academic year.
Student Fitting of continuing students to sets: 6th June to 4th July 2022
Draft Timetable Checking
Draft Checking Window: 6th June 2022 - 20th June 2022
Deadline 20th June 2022 for the whole 2022/2023 academic year.
Timetable Publication and Late Changes
Module timetables published on google calendar and Student timetables published to their google calendars: 4th July 2022
New students will not see a full timetable in their google calendar until they have selected all their modules and been fitted to sets for their registered modules.
Student Fitting of continuing students to sets: 6th June to 4th July 2022.
Any requests for specific student allocations must be received by 20th June 2022 for continuing students and 22nd August 2022 for new students. You may agree a later date for providing the detailed lists with your faculty timetabler but you must notify them of the specific allocation request by the deadline.
Semester 1: 19 September 2022
Semester 2: 19th January 2023
Semester 1: 26 September 2022
Semester 2: 23 January 2023
Academic timetables can be viewed and printed via Google Calendar.
View and subscribe to module timetables »
For information about using your Brookes Google Calendar, see
Google Apps on the IT Services website.
University regulations on timetabling can be found in the
If you want to cancel or amend a teaching session, please contact our team by email or by phone as soon as possible. You will need to provide the module number and any other relevant information. New amendments are shown on the students' Google calendars within two hours. If the cancellation or change has less than 2 hours notice, then you will be asked to email your students and place notices on the rooms.
The annual timetable is published at the start of July for the full academic year.
The timetables are viewable a couple of weeks before. Programme and Module leaders are required to check that the timetable is correct.
Academic staff are expected to be available for academic contact sessions at any time during the standard teaching periods defined in the
Timetabling Policy - section 7. Where staff are critical to the delivery of a module and cannot be
replaced with another staff member this should be recorded as a module delivery constraint by the appropriate module or programme leader. This enables us to respect academic and support staff who have part time, flexible working or other limitations
on their availability. If a staff member has any form of accessibility requirement (such as wheelchair access) this should also be recorded in the module delivery constraints.
You can get more information from your Head of Department.
Any member of the Timetabling team will be able to help you with your query. We have a dedicated timetabling officer partnering each faculty.
For bookings by external organisations, these can be done through our service
Oxford Brookes Venues. You can e-mail them through
The booking request should be made to Oxford Brookes Venues if it is one or all of the following: