• Brookes Active - workplace activity tracker
  • Workplace activity tracker

    Brookes Sport introduces the Sport Suite workplace activity tracker – in previous years this was known as the Global Workplace Challenge.

    The activity tracker allows staff and students from across Brookes to log their activity, whether it’s a short walk, running a marathon, or playing a game of squash.

    Every new participant automatically joins the Brookes Active group with new challenges set each month (and prizes occasionally too!). You can also create your own groups and set challenges for your office or department, or just among friends.

    Link up with Strava or FitBit (and Google Fit coming soon) for an even easier experience, and speaking of Strava, don’t forget you can find clubs for Brookes Active Running and Brookes Active Cycling.

    Sign up to the workplace tracker and get active.

    Sign up now »

  • Oxford Brookes University (OBU) will be the Data Controller of any personal data that you supply. This means that they will make the decisions on how your data is used and for what reasons.

    OBU is involved in the Sportsuite Workplace Activity Tracker. The initiative is to encourage staff to be active. Personal data is recorded about challenges. Participants can control what personal information they share with others by adjusting privacy settings. Every time a participant is involved in an activity, they will be invited to say whether the information should be public or private. When information is shared publicly, the participant can be identified. Where the setting is private, it is a personal record. Any activity is awarded points under the scheme. The total points are publicly available and attributable to a participant. A pseudonym can be used.

    It may be that information will be collated about staff achievements and advertised. This information would not be attributable to an individual.

    Why do we need your data?

    • To track staff activity types and levels across OBU
    • Monitor basic fitness information such as body weight
    • To identify areas of improvement in making OBU an active organisation

    OBUs legal basis for collecting this data is:

    • You consent to providing it to us

    If OBU asks you for special category data such as: data concerning health, genetic/biometric data or OBU will use these data because:

    • you have given OBU explicit consent to do so
    • OBU will use personal data which you have knowingly made public
    • OBU need to use this data for scientific or research purposes.

    What types of personal data will Oxford Brookes University use?

    • name/pseudonym
    • age or date birth (optional)
    • details of the activities carried out

    Who will OBU share your data with?

    • Cuttlefish Multimedia Ltd - as builders of the activity tracking software

    Will OBU transfer my data outside of the EEA?

    • No

    What rights do I have regarding my personal data that OBU holds?

    • You have the right to be informed
    • You have the right of access to your data
    • You have the right to correct data if it is wrong
    • You have the right to ask for your data to be deleted (this right will not be available once the data is anonymised)
    • You have the right to restrict use of the data we hold
    • You have the right to data portability
    • You have the right to withdraw consent to OBU using your data (this right will not be available once the data is anonymised)
    • You have rights in relation to using your data automated decision making and profiling.

    Where did OBU source my data from?

    • The participant. Sportsuite Activity Tracker can obtain information from the following linked apps - Strava, GoogleFit, Fitbit - only where explicit permission has been given by the participant

    Are there any consequences of not providing the requested data?

    • Participation in the programme requires a certain level of data to be submitted, including activity types, levels times and durations. Failure to submit this data will prevent the participant from fully taking part in the programme. However participants can use a pseudonym.

    Will there be any automated decision making using my data?

    • No

    How long will OBU keep your data?

    • Data will be kept for the duration of the programme at the least and in accordance with the OBU retention schedule.

    Who can I contact if I have concerns?

    • You can contact the Information Management team.

      Postal Address: GDPR Queries, Information Management Team, IT Services, Room 2.12, Gibbs Building, Headington Campus, Gipsy Lane, Oxford, OX3 0BP

      Email: info.sec@brookes.ac.uk
      Tel: 01865 485420

      The Data Protection Officer (DPO) provides external scrutiny. The DPO can be contacted on BrookesDPO@Brookes.ac.uk