Online Expense Claims

  • Introduction

    From 19 September 2018 all expense claims will be processed via a new online system; this replaces the paper-based claim process.  Video and other training materials on how to use the system are provided below.

    Initial access

    If you wish to claim an expense, please email your Oxford Brookes University staff contact in the first instance.  They will then contact the relevant Faculty / Directorate finance team to request your access to the system, and once this is authorised you will be emailed invitation to access the system.  

    This initiative is aimed at modernising the way that the University reviews, reconciles, processes and analyses cash and card expense claims for staff and associates of the University, while providing users with improved control, flexibility, visibility and security. The diagram below provides a guide to how the process works.

  • Expenses map 2018
  • Training materials

    Quick Reference Guide

    Guides (pdf)


    Please access the video tutorials below on various aspects of the Online Expense Management system.