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19 September 2018 all expense claims will be processed via a new online system;
this replaces the paper-based claim process. Video and other training
materials on how to use the system are provided below.
you wish to claim an expense, please email your Oxford Brookes University staff
contact in the first instance. They will
then contact the relevant Faculty / Directorate finance team to request your
access to the system. The system becomes
live on 19 September and you will be emailed an invitation when this is
This new initiative is aimed at
modernising the way that we review, reconcile, process and analyse cash and
card expense claims for staff and associates of the University, while providing
users with improved control, flexibility, visibility and security. The diagram
below provides a guide to how the process works.
Please access the video tutorials below on various aspects of the Online Expense Management system.
1. How to submit a cash expense This video shows how to submit a cash expense using the Online Expenses Management system.
2. How to use the system's wallet function Allows users to photograph, save, review and attach receipts to claim submissions.