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The death of an employee can be a difficult and traumatic experience for those who are left to deal with the loss of a colleague. The information below is intended as guidance to ensure that processes are put in place as effectively and sensitively as possible. However, each set of circumstances may be different, and this guidance may therefore not be comprehensive, please contact your link HR Business Partner/Manager for further advice.
Whoever receives notification of the death should ensure that they:
Line manager of the deceased or delegated member of staff (NB. there might be pragmatic reasons for the line manager to take a step away from the process, e.g line manager was particularly close to the colleague who has passed and is overcome with grief, or if there were any notable difficulties in the working relationship between the line manager and the deceased colleague) will be responsible for the following:
Line manager of the deceased or delegated member of staff may consider sending flowers or other sympathy gifts to the next of kin/family.
HR Business Partner/Manager will be responsible for informing the following, as appropriate:
The following procedure is to be followed in the event of the death of a member of staff. It is essential that information is disseminated sensitively and tactfully in order to alleviate any further distress to relatives, colleagues and students.
Responsibility of line manager of the deceased or delegated member of staff:
Responsibility of HR:
Responsibility of Finance and Legal Services:
Responsibility of the Communication team:
Responsibility of the Director of Learning Resources:
If the death occurs on campus then the first step is to call the normal emergency services and police. The employee discovering the death must report it immediately to the link HR Business Partner/Manager, the Head of Department and the University Safety Manager who may investigate so full records of the incident must be collected and retained. The line manager of the deceased or delegated member of staff is responsible for breaking the news to the next of kin only if the police have advised it is appropriate to do so. The next of kin details can be obtained from HR by contacting the HR Employee Services team.
There are a number of places where support can be found at the University.
Below are listed a few: