Employing agency temps

  • Before you seek a temp, do consider if an existing Brookes student might be able to do some or all of the work.  The Careers Job Vacancy Portal is a commission free way to source your full-time vacancy need from our own students. Alternatively, if you are looking for part-time students please contact Careers for further information.

    The University has four contracted suppliers for agency staff, one supplier for each Lot (category) of staff which is broken down as follows:

    • Lot 1: Administrative roles
    • Lot 2: Ancillary roles (e.g Caretakers, Cleaners, Catering Assistants)
    • Lot 4: IT roles
    • Lot 5: Professional Services roles (Finance, Human Resources and Marketing)

    This approach allows the University to work with approved agencies that are able to meet our specialist needs, whilst the pricing remains competitive. Only when enquires have been exhausted with the relevant agency can the use of alternative agencies be considered. If this situation occurs, please contact your link HR team to discuss which alternative agencies can be used.

    The below accordion indicates which Agency to use for which Lot of staff, as well as the Agency’s supplier number in E5.

    Please click on the accordion below to find the relevant agency.

  • Agency: Reed
    Supplier number: PS000298


    All queries should be sent to: oxford.brookes@reedglobal.com

    T: 01865793600

    Rich Davenall - rich.davenall@reedglobal.com
    Account Manager
    M: 07931236516
    Chris Willsher - chris.willsher@reedglobal.com
    Regional Director
    M: 07900053470

    Rate Calculator & Fees

    Take a look at the Reed rate calculator to see what the hourly charge rate will be for each grade. Just enter the relevant hourly rate as instructed.

    If you decide to take the temp on as an employee of Oxford Brookes on either a fixed term or permanent contract, please be aware that the below ‘temp to perm’ fees may apply:

    Weeks in
    continual employment
    Fee applicable as a
    Percentage of Annual Salary
    0 – 12 weeks 10.00%
    Post 12 weeks Free of charge

    Key Performance Indicators (KPI)

    The following table includes KPIs which will be regularly measured against the targets and reviewed.

    KPIs Target
    Response rate to initial request (during business hours) 4 Hours
    CV request turnaround time  2-3 working days
    Number of CVs required for each role 3 (may vary depending on role)
    CV to Interview Rate Minimum 2
    Attendance rates of temps 95%
    Manager satisfaction 98%
    No complaints per annum/month 100%
    ...% of invoices issued on time and correctly 100%


    Agency: Manpower
    Supplier number: PS005405

     

    Becky Paintin - Becky.Paintin@manpower.co.uk
    Account Manager
    Kate Cookson - kate.cookson@manpowergroup.co.uk
    T: 01865 253553 / 01865 245257

    Rate Calculator & Fees

    Take a look at the Manpower rate calculator to see what the hourly charge rate will be for each grade. Just enter the relevant hourly rate as instructed.

    If you decide to take the temp on as an employee of Oxford Brookes on either a fixed term or permanent contract, please be aware that the below ‘temp to perm’ fees may apply:

    Weeks in Continual Employment Fee applicable as a Percentage of Annual Salary
    0 to 13 Weeks 8.00%
    Post 13 Weeks Free of Charge

     

    Agency: LA International
    Supplier number: PS003676


    Amie-Jane Humphries - ahumphries@lainternational.com
    Recruitment Consultant

    Sharon Hannigan - shannigan@lainternational.com
    Service Delivery Director

    T: +44 1782 203040


    Rates

    Role Daily rate
    Web Developers £300-£400
    Web Designer £300-£400
    Web/Content Editor £150-£200
    Business Analysts £300-£375
    Project Manager £350-£400
    Web/Digital Project Managers £400-£450
    Programme Managers £450-£550
    Programme Directors £500-£600
    Test Managers £400-£450
    Test Analysts £300-£350
    Database Administrator £300-£350
    Data Analysts £250-£300
    BI Consultants £400-£550
    1st line/Desktop Support £110-£140
    2nd, 3rd Line Support £150-£250
    Solution Architects £475-£550
    Network Architects £450-£550
    Enterprise Architects £500-£600
    Application Developers £300-£400
    Application Packagers £300-£375

     

    Fees

    If you decide to take the temp on as an employee of Oxford Brookes on either a fixed term or permanent contract, please be aware that the below ‘temp to perm’ fees may apply:

    Weeks in Continual Employment Fee applicable as a Percentage of Annual Salary
    0 to 4 Weeks 10.00%
    4 to 8 Weeks 10.00%
    8 to 12 Weeks 5.00%
    Over 12 Weeks Free of Charge

     

    Agency: Reed
    Supplier number: PS000298

    All queries should be sent to: oxford.brookes@reedglobal.com
    T: 01865 812785

    Rich Davenall - rich.davenall@reedglobal.com
    Account Manager
    M: 07931236516
    Chris Willsher - chris.willsher@reedglobal.com
    Regional Director
    M: 07900053470

     

    Rate Calculator & Fees

    Take a look at the Reed rate calculator to see what the hourly charge rate will be for each grade. Just enter the relevant hourly rate as instructed.

    If you decide to take the temp on as an employee of Oxford Brookes on either a fixed term or permanent contract, please be aware that the below ‘temp to perm’ fees may apply:

    Weeks in continual employment Fee applicable as a Percentage of Annual Salary
    0 - 12 Weeks 12.50%
    Post 12 weeks Free of charge
       

     

    Key Performance Indicators (KPI)

    The following table includes KPIs which will be regularly measured against the targets and reviewed.

    KPIs Target
    Response rate to initial request (during business hours) 4 Hours
    CV request turnaround time  2-3 working days
    Number of CVs required for each role 3 (may vary depending on role)
    CV to Interview Rate Minimum 2
    Attendance rates of temps 95%
    Manager satisfaction 98%
    No complaints per annum/month 100%
    ...% of invoices issued on time and correctly 100%


  • Manager top tips

    • You should supply the Agency with an up to date job description or at least an outline of the roles and responsibilities of the position you require filling so they can assess candidates appropriately;
    • Please make sure you have raised a purchase order before you place the booking for your temp.  The relevant supplier number as detailed above is all you need to raise a purchase order;
    • You will need to complete a Staff Request Form to obtain an employee number for your temp, which will enable them to access Brookes systems
    • On their first day, ensure your temp has a brief induction to key contacts, areas of work and immediate surroundings including fire exits and key facilities (e.g toilets, staff rooms, drink making facilities)
    • Ensure you approve your temp’s time sheet on a weekly basis so payment of their salary is guaranteed.
    • Parking - if your temporary member of staff is unable to use public transport to travel to work, they can request a temporary parking permit which they can pay for either on a weekly or monthly basis. To do this, they should email  transport@brookes.ac.uk and copy you as the line manager in. They will need to detail the start and planned end date of their placement and the campus(es) they will be working at.