Employing agency temps

  • Before you seek a temp, do consider if an existing Brookes student might be able to do some or all of the work.  TARGETconnect is a commission free way to source your vacancy need from our own students.  Please contact Careers for further information. 

    The University now has four contracted suppliers for agency staff, one supplier for each Lot (category) of staff which is broken down as follows:

    • Lot 1: Administrative and Clerical roles
    • Lot 2: Ancillary roles (e.g Caretakers, Cleaners, Catering Assistants)
    • Lot 3: Professional Services (Finance, Human Resources and Marketing)
    • Lot 4: IT

    This approach will allow the University to work with approved agencies that are able to meet our specialist needs, whilst the pricing remains competitive. From the 24th August 2015, the below agencies must be used. Only when enquires have been exhausted with the relevant agency can the use of alternative agencies be considered. If this situation occurs, please contact your link HR team to discuss which alternative agencies can be used.

    The below accordion indicates which Agency to use for which Lot of staff, as well as the Agency’s supplier number in E5.

    Please click on the accordion below to find the relevant agency.

  • Agency: Brook Street
    Supplier number: PS003683


    Alex Smith - alex.smith@brookstreet.co.uk
    Account Coordinator
    Amy Rich - amy.rich@brookstreet.co.uk
    Temporaries Controller

    Oxford Branch team email account: oxford@brookstreet.co.uk
    T: 01235 553300
    M: 07515 325084

    Rate Calculator & Fees

    Take a look at Brook Street’s rate calculator (link - spreadsheet attached to this email) to see what the hourly pay rate and charge rate will be for each grade.  The pension contribution will only be added if the temp chooses to opt in to the pension scheme.

    If you decide to take the temp on as an employee of Oxford Brookes on either a fixed term or permanent contract, please be aware that the below ‘temp to perm’ fees may apply:

    Weeks in Continual Employment Fee applicable as a Percentage of Annual Salary
    0 to 4 Weeks 8.00%
    4 to 8 Weeks 6.00%
    8 to 12 Weeks 4.00%
    Over 12 Weeks Free of Charge

    Agency: Blue Arrow
    Supplier number: PS000248

     

    Murray Harding – murray.harding@bluearrow.co.uk
    Executive Manager
    T: 01865 728362
    M: 07889 615 675

     

    Rate Calculator & Fees

    Take a look at Blue Arrow’s rate calculator to see what the hourly charge rate will be for each grade.  Just enter the relevant hourly rate as instructed.

    If you decide to take the temp on as an employee of Oxford Brookes on either a fixed term or permanent contract, please be aware that the below ‘temp to perm’ fees may apply:

    Weeks in Continual Employment Fee applicable as a Percentage of Annual Salary
    0 to 4 Weeks 10.00%
    4 to 8 Weeks 7.00%
    8 to 12 Weeks 5.00%
    Over 12 Weeks Free of Charge

     

    Agency: Sopra Steria Recruitment
    Supplier number: PS003367

    Rebecca Dickinson – rebecca.dickinson@soprasteria.com


    Account Manager
    Phone: 0161 216 3410
    Mobile: 07711413841

     

    Rate Calculator & Fees

    Take a look at Sopra Steria’s rate calculator (link - spreadsheet attached to this email) to see what the hourly pay rate and charge rate will be for each grade.

    If you decide to take the temp on as an employee of Oxford Brookes on either a fixed term or permanent contract, please be aware that the below ‘temp to perm’ fees may apply:

    Weeks in Continual Employment Fee applicable as a Percentage of Annual Salary
    0 to 4 Weeks 12.00%
    4 to 8 Weeks 10.00%
    8 to 12 Weeks 8.00%
    Over 12 Weeks Free of Charge

     

    Training

    As an employer, it is our duty to protect the health, safety and welfare of our employees. This duty of care also extends to temporary workers we engage through agencies.

    Temporary workers engaged through Sopra Steria should complete two online training modules covering Health & Safety in the workplace, and the use of DSE before they start their assignment with Oxford Brookes. There will be a small section of the DSE online training they will need to complete once they have started at Brookes but this will not take much time.

    There will be a charge of £25 per person for the provision of this training which the relevant department will be invoiced for. Although there is a cost attached to this training, this arrangement provides a much more cost effective way of ensuring the temporary worker has received the training for which we have a duty of care to provide. By completing the required training before they start their assignment, they will not be required to attend OBU's in house mandatory DSE and Health & Safety courses, resulting in a saving of around 4 hours' pay.

     

    Agency: LA International
    Supplier number: PS003676


    Amie-Jane Humphries  - ahumphries@lainternational.com
    Recruitment Consultant

    Sharon Hannigan - shannigan@lainternational.com
    Service Delivery Director

    T:  +44 1782 203040


    Rates

    Role Daily rate
    Web Developers £300-£400
    Web Designer £300-£400
    Web/Content Editor £150-£200
    Business Analysts £300-£375
    Project Manager £350-£400
    Web/Digital Project Managers £400-£450
    Programme Managers £450-£550
    Programme Directors £500-£600
    Test Managers £400-£450
    Test Analysts £300-£350
    Database Administrator £300-£350
    Data Analysts £250-£300
    BI Consultants £400-£550
    1st line/Desktop Support £110-£140
    2nd, 3rd Line Support £150-£250
    Solution Architects £475-£550
    Network Architects £450-£550
    Enterprise Architects £500-£600
    Application Developers £300-£400
    Application Packagers £300-£375

     

    Fees

    If you decide to take the temp on as an employee of Oxford Brookes on either a fixed term or permanent contract, please be aware that the below ‘temp to perm’ fees may apply:

    Weeks in Continual Employment Fee applicable as a Percentage of Annual Salary
    0 to 4 Weeks 10.00%
    4 to 8 Weeks 10.00%
    8 to 12 Weeks 5.00%
    Over 12 Weeks Free of Charge

     

  • Manager top tips

    • You should supply the Agency with an up to date job description or at least an outline of the roles and responsibilities of the position you require filling so they can assess candidates appropriately;
    • Please make sure you have raised a purchase order before you place the booking for your temp.  The relevant supplier number as detailed above is all you need to raise a purchase order;
    • You will need to complete a Staff Request Form to obtain an employee number for your temp, which will enable them to access Brookes systems
    • On their first day, ensure your temp has a brief induction to key contacts, areas of work and immediate surroundings including fire exits and key facilities (e.g toilets, staff rooms, drink making facilities)
    • Ensure you approve your temp’s time sheet on a weekly basis so payment of their salary is guaranteed.
    • Parking - if your temporary member of staff is unable to use public transport to travel to work, they can request a temporary parking permit which they can pay for either on a weekly or monthly basis. To do this, they should email  transport@brookes.ac.uk and copy you as the line manager in. They will need to detail the start and planned end date of their placement and the campus(es) they will be working at.
    • You will need to complete a Staff Request Form to obtain an employee number for your temp, which will enable them to access Brookes systems.