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It is the responsibility of the recruiting manager to carry out right to work checks for all interviewed candidates. Staff across the University may also need to carry out checks for example on casual workers or visitors.
Checks must always be carried out:
If it is not practical to make a physical check of their documents in advance of their first day, you must ensure that original documents are brought to the HR Recruitment Team on Day One
before they commence work.
The Home Office maintains a list of the only documents we can accept. It is divided into List A (documents which show a continuous right to remain) and List B (documents which show a temporary right to remain). The lists are available in
From 6 April 2022, all biometric card (Biometric Residence Permit - BRP, Biometric Residence Card - BRC) holders will evidence their right to work using the Home Office online service only. Employers will no longer be able to accept physical cards for the purposes of a right to work check even if it shows a later expiry date.
The range of documents that could be presented is wide, so some guidance on their format, content, and things to look out for is available
If you are in any doubt whatsoever contact the
HR recruitment team
who will be able to advise you further.
For an online right to work check (available in respect of those with a biometric residence permit, a biometric residence card or have status issued under the EU settlement scheme) you will need the job applicant’s date of birth and right to work share code. There are three basic steps to conducting an online right to work check: