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The Health, Safety and Welfare Committee consists of about 20 – 25 staff members, including all 3 members of the Health & Safety team.
The committee discusses aspects of Health, Safety and Welfare across the University. The Health & Safety present an annual report and also report on any inspections that have been completed in the Faculties/Directorates.
A member from each Faculty/Directorate attends this committee meeting and Brendan Casey, Registrar and Chief Operating Officer is the chair.
You must report:
1. Report all accidents involving the emergency services, ie resulting in the injured party being taken to hospital, immediately to the University health and safety team (firstname.lastname@example.org). Then follow up by submitting or sending your completed 'Report of an Incident, Accident, Dangerous Occurrence or Near Miss Form' as soon as possible.
2. For all other accidents, complete the 'Report of an Incident, Accident, Dangerous Occurrence or Near Miss Form' to reach the health and safety team within 3 days. It is important to be prompt since it may be necessary for the health and safety team to:
4. Inform your line manager or supervisor as soon as possible, they will then need to complete Part B (investigation) and send it to the health & safety team within 3 working days.
5. The health and safety notice "Accident, incident, dangerous occurrence and diseases reporting procedures and investigations, (OBUHSN-11)" will provide further information. It should be read and understood by all employees of Oxford Brookes University.
You can find more information on our website at: Risk Assessment
Here is a draft template: OBUHSN36
You can arrange for risk assessment training by completing the training request form or
Contact the Health & Safety team (email@example.com)
To undertake a risk assessment you need to understand what, in the work/activity or event, might cause harm to people and decide whether you are doing enough to prevent that harm. Once you have decided that, you need to identify and prioritise putting in place appropriate and sensible control measures.
identifying what can harm people in your workplace
identifying who might be harmed and how
evaluating the risks and deciding on the appropriate controls, taking into consideration the controls you already have in place
recording your risk assessment
Your risk assessment should include consideration of what in your workplace/activity or at your event might cause harm and how, and the people who might be affected. It should take into account any controls which are already in place and identify what, if any, further controls are required.
You should be able to show from your assessment that:
A proper check has been made.
All people who may be affected have been considered.
All significant risks have been assessed
The precautions are reasonable
The remaining risk is low
Your risk assessment should cover all groups of people who might be harmed.
Think about staff who may be involved with the activity/event. Will it need to be set up, furniture moved, heavy lifting by staff? Will it need to be packed away, who will be doing this?
Think about who will be attending the activity/event? Is it staff only or are students allowed to attend? Is the activity/event open to the public? Quantity of people who might attend? Are they familiar with the entrances and exits of the area? Are there enough facilities? Age of the attendees? If school children, are there travelling adults/teachers?
Think about people with disabilities whose disability may mean that reasonable adjustments are needed to enable them to attend and minimise risks.
Please read the Government advise:
Workplace risk assessments whether for overseas or UK off-site work should cover all elements of the research interaction, for example including but not limited to:
Covid-19 risk assessments produced by collaborators and host organisations should be included with your workplace risk assessment document and submitted to the health and safety team for review and approval. Click to access the form: Covid-19 workplace risk assessment.
Who should I talk to about travelling and working overseas, fieldwork and outdoor education work placements?
You should talk to your Supervisor or Line Manager in the first instance, if you still require further information please contact the health and safety team on firstname.lastname@example.org
I am planning to travel and work overseas/arrange fieldwork and outdoor education/arrange some work placements. What documents and processes do I follow?
Download the Travelling and Working Overseas / Fieldwork and Outdoor Education / Work Placement - Flowchart below and click onto the relevant boxes to access the policy and forms. Please read the relevant policy fully.
What risk assessment form do I use for my Travelling and Working Overseas/Fieldwork and Outdoor Education/Work Placement?
Please download the Travelling and Working Overseas / Fieldwork and Outdoor Education / Work Placement - Flowchart, then click the relevant risk assessment box to access the document.
What risks and hazards do I need to consider when planning my overseas trip?
Consult the FCO (Foreign & Commonwealth) website.
Consult control Risks (CR24) www.controlrisks.com - an international business risk consultancy, which provides general advice and assistance.
Download the Travelling and Working Overseas/Fieldwork and Outdoor Education / Work Placement - Flow chart and click on the relevant useful links box.
University - Travel checklist
Key Travel - Safe business travel (contains Covid-19 guidance)
Your Faculty/Directorate’s process for considering the ethics of the proposed research must be followed. Due consideration must be given to the appropriateness of travelling during the pandemic.
The arrangements for resuming research activities for staff and students is the responsibility of a Head of Department or Centre Lead who identifies activities and settings for approval.
This person also identifies a Risk Assessment Lead to lead the risk assessment process. Note: in some cases further approval may be required from Covid Secure.
Once a decision to proceed has been reached, the details must be added to the University Covid-19 risk assessment tracker by the Head of Department or Centre Lead.
You will also need to prepare a covid-19 workplace risk assessment.
Consider the following when assessing accommodation and when mitigating risks. The list is not exhaustive:
During the Covid-19 pandemic all staff and some research students potentially involved in data collection activities must complete an individual health risk assessment.
If you are travelling outside the EU or North America - please complete: Part C – Travel Health Assessment and return it to Occupational Health, with a copy of your travel form. Approval will not be given until you have done this. This form is confidential - please send it directly to Occupational Health and nowhere else.