How to apply for European and International Exchanges

  • Federica - Hong Kong (web optimised)
  • This academic year, our information sessions and events will be exclusively online.
    We expect you to watch at least one of our information sessions before applying to go on exchange. 

    You will find the list of these sessions below:

    Information sessions

    Watch our pre-recorded sessions anytime, anywhere and find out more about the application process, sources of funding, costs, our partner universities and hear from Brookes students who went on exchange in 2020/21.
    General info session 
    Registration link

    Europe info session 
    Registration link
    North America info session 
    Registration link

    Oceania/Asia/Latin America info session 
    Registration link

    The first round of applications (exchanges taking place in the academic year 2022/23) will open on January 21st, 2022 and close on February 11th, 2022. 

    The link to the online application portal can be found HERE.

    What to do when applications re-open?

    • Check you have a GPA of 2.5 or above on your Student Records and Results page (more information about your GPA at this link)
    • Watch our video tutorials explaining how to complete an online application form and submit your supporting documents
    • Complete an online application form. If you are applying for an Erasmus (European) exchange AND an International (Non-European) exchange, you need to complete two separate applications.
    • Upload your three supporting documents:
      1. Screenshot of your results page
      2. Personal statement
      3. Faculty Approval form signed by your exchange/subject coordinator (form available to download from your workflow – see video tutorial part 2)

    Important: don’t leave it too late! It may take some time for your subject/exchange coordinator to review your application and sign your Faculty Approval Form.



    Either your host university or Brookes Exchanges Team will email you with your host university’s application information and the deadline for completion.

    Planning your programme of study abroad

    The Exchange or Subject Coordinator will need to approve the modules you plan to take during your exchange. They must sign the learning agreement and approve the level and content of your proposed module choices.

    • The requirements of your course may include compulsory and honours modules.
    • You will need to enrol for the equivalent of 30 ECTS (European Credit Transfer System) for one semester workload or 60 ECTS for a whole academic year.
    • Choose at least 2 additional modules as backup per semester (if possible).
    • Please remember, at the time of application, some host universities may not have a definite list of modules that will run in your chosen semester.
    • For more information, please see our Modules and Credits page.

    Please note

    In most cases you will need an up-to-date Oxford Brookes transcript for your host university application. The Oxford Brookes Exchanges Office will liaise with Student Central to obtain this document on your behalf. This will be free of charge and will be emailed to you by the Exchanges team.

    Compulsory Briefings

    • You must attend a Getting Started Briefing and a Pre-Departure briefing session for nominated students. We will email the dates and other details to you nearer the time.
  • FAQs

    Please read carefully the Outgoing Application FAQs

  • Your personal statement should be 250/300 words and explain why you want to go on exchange, why you think it will benefit you/your studies/your career plans and why you think you would be a good ambassador for Brookes. If you really want to go to Australia because you’ve always wanted to learn how to surf – tell us! If you have one specific university you have your heart set on, tell us why you really want to go there. The personal statement is only for us to read and does not get shared with the host university.
    In order to be applicable for exchange, you need a GPA of 2.5. If on January results day you don’t have the GPA, be sure to contact us as there may be something we can do. Alternatively, we reopen the applications for universities we still have places available at on June results day, so providing you have the GPA by that point, you may still be able to go on exchange semester 2 of the following year.
    GPA stands for Grade Point Average. Students should be able to see their GPA on their Student Records and Results page.
    Although counted in your GPA, we recalculate your GPA, taking this out. Doing a foundation year does not affect your chances of being selected for exchange.
    Absolutely still apply! We will contact all of your module leaders, to get an interim mark for these double modules. We will then work out a GPA based on these for you, in order to make the GPA ranking as fair as possible.
    Most students tend to go on exchange during their second year, due to course restrictions. If you are in third or fourth year and wish to go on exchange, please contact your subject coordinator before contacting us.
    Your Exchange or Subject Coordinator is listed here.
    Please submit two separate applications, one for your first semester and one for your second semester. If you want to go to the same university for the full year, you do not have to do two separate applications.
    Modules do not have to be submitted to us yet, but a simple search on the internet for the university name followed by ‘course catalogue’ normally brings up modules. Alternatively, once nominated, we will provide you with that information in our shared folder on Google Drive. It is important to remember that some universities do not release their course catalogue for the following year until around April/May time, therefore base any module selections off of the previous academic year, as the classes should not differ too much.
    Whilst we try our best to ensure everyone can be nominated to their first choice university, this is not always possible. It is important to remember when filling out the application form, the universities are in priority order. If you only have one preference and do not want to go on exchange unless you go to that one specific university, please only enter one choice. By submitting a form with three university choices on in preference order, you are confirming that you are happy to attend any of those universities.
    We do not nominate you to all universities. We will nominate you to one of your preferences we have spaces available at, taking into account your order of preference. This makes it easier for assigning all students to universities and makes the process quicker and fairer.
    We aim to get back to everyone by the end of February regarding applications. If you have not heard from us, please don’t panic! We have a lot of students to place and have to liaise with partner universities to confirm nominations, but we try to get you nominated as quickly as possible.
    You have until you receive your official nomination email to withdraw before the £150 withdrawal fee is implemented. This is to cover administrative costs. If you have to withdraw for a reason that is beyond your control, for example, not having the appropriate modules at the host university, ill health or Force Majeure situation, you will not be charged. We review each case individually to assess whether the withdrawal fee will be charged, but by ticking the box on the application form, you agree to the withdrawal conditions.