How to apply for Erasmus+ (European) and International Exchanges

  • Federica - Hong Kong (web optimised)
  • We expect you to attend one of the general info sessions before applying to go on exchange. We recommend that you also attend at least one of the regional info sessions.

    For more information on when the exchanges info sessions for 2018-2019 are, please download this PDF here.

    Make sure you read the steps below and download the guidance documents BEFORE you complete the application form:

    CLICK HERE to download the ERASMUS EXCHANGE APPLICATION GUIDE.

    CLICK HERE to download the INTERNATIONAL EXCHANGE APPLICATION GUIDE.

    DEADLINE: 7 FEBRUARY 2019

    3.1 Log in using your Brookes email and password.
    3.2 Fill out the registration form.
    3.3 Check your email inbox, you will receive a confirmation email with the link to complete your application.

    Please note that your application will not be considered complete until you have finished all of the required steps.

    What if I don't get the GPA?! please click here and read question 10.

    Either your host university or the Oxford Brookes Exchanges Office will email you with your host university’s application information and the deadline for completion.

    Planning your programme of study abroad

    The Exchange or Subject Coordinator will need to approve the modules you plan to take during your exchange. They must sign the learning agreement and approve the level and content of your proposed module choices.

    • The requirements of your course may include compulsory and honours modules.
    • You will need to enrol for the equivalent of 30 ECTS (European Credit Transfer System) for one semester workload or 60 ECTS for a whole academic year.
    • Choose at least 2 additional modules as backup per semester (if possible).
    • Please remember, at the time of application, some host universities may not have a definite list of modules that will run in your chosen semester.
    • For more information, please see our Modules and Credits page.

    Please note

    In most cases you will need an up-to-date Oxford Brookes transcript for your host university application. The Oxford Brookes Exchanges Office will liaise with Student Central to obtain this document on your behalf. This will be free of charge and will be emailed to you by the Exchanges team.

    Compulsory pre-departure briefing

    • You must attend a pre-departure briefing session for nominated students. We will email the dates and other details to you nearer the time.

    How long does my personal statement have to be? What do I include?

    Your personal statement should be 250/300 words and explain why you want to go on exchange, why you think it will benefit you/your studies/your career plans and why you think you would be a good ambassador for Brookes. If you really want to go to Australia because you’ve always wanted to learn how to surf – tell us! If you have one specific university you have your heart set on, tell us why you really want to go there. The personal statement is only for us to read and does not get shared with the host university.

    How do I upload a condensed copy of my PIP page?

    Log into your PIP page and click on the ‘My Records and Results’ tab. Scroll down to the part after your Academic Advisor and subject area is listed, but before your modules and grades are listed and you should see ‘View condensed version of this page (for printing purposes)’. Click on this, which you can now download and upload on to Mobility-Online.

    What happens if I want to apply but don’t have the GPA?

    In order to be applicable for exchange, you need a GPA of 2.5. If on January results day you don’t have the GPA, be sure to contact us as there may be something we can do. Alternatively, we reopen the applications for universities we still have places available at on June results day, so providing you have the GPA by that point, you may still be able to go on exchange semester 2 of the following year.

    How do I find out what my GPA is?

    GPA stands for Grade Point Average. You can find out what your GPA is by logging on to your PIP page and clicking on the ‘My Records and Results’ tab. Just under your student number and your name, your GPA will be listed.

    What happens if I did a foundation year?

    Although counted in your GPA, we recalculate your GPA, taking this out. Doing a foundation year does not affect your chances of being selected for exchange.

    What happens if I don’t have a GPA because I have double modules?

    Absolutely still apply! We will contact all of your module leaders, to get an interim mark for these double modules. We will then work out a GPA based on these for you, in order to make the GPA ranking as fair as possible.

    Do I have to go on exchange in my second year?

    Most students tend to go on exchange during their second year, due to course restrictions. If you are in third or fourth year and wish to go on exchange, please contact your subject coordinator before contacting us.

    How do I find out who my Subject Coordinator is?

    Your subject coordinator is listed on your PIP page under the ‘My Records and Results’ tab, but also here.

    What happens if I want to go to two different universities?

    Please submit two separate applications, one for your first semester and one for your second semester. If you want to go to the same university for the full year, you do not have to do two separate applications.

    How do I find modules at the partner university?

    Modules do not have to be submitted to us yet, but a simple search on the internet for the university name followed by ‘course catalogue’ normally brings up modules. Alternatively, once nominated, we will provide you with that information in our country info spreadsheets. It is important to remember that some universities do not release their course catalogue for the following year until around April/May time, therefore base any module selections off of the previous academic year, as the classes should not differ too much.

    What happens if I don’t get my first choice university?

    Whilst we try our best to ensure everyone can be nominated to their first choice university, this is not always possible. It is important to remember when filling out the application form, the universities are in priority order. If you only have one preference and do not want to go on exchange unless you go to that one specific university, please only enter one choice. By submitting a form with three university choices on in preference order, you are confirming that you are happy to attend any of those universities.

    Do I get nominated to all my universities?

    We do not nominate you to all universities. We will nominate you to one of your preferences we have spaces available at, taking into account your order of preference. This makes it easier for assigning all students to universities and makes the process quicker and fairer.

    When will I hear back regarding my application?

    We aim to get back to everyone by mid March regarding applications. If you have not heard from us, please don’t panic! We have a lot of students to place and have to liaise with partner universities to confirm nominations, but we try to get you nominated as quickly as possible.

    What happens if I decide I no longer wish to go on exchange?

    You have until you receive your official nomination email to withdraw before the £75 withdrawal fee is implemented. This is to cover administrative costs at both ends. If you have to withdraw for a reason that is beyond your control, for example, not having the appropriate modules at the host university or ill health, you will not be charged. We review each case individually to assess whether the withdrawal fee will be charged, but by ticking the box on the application form, you agree to the withdrawal conditions.

  • FAQs

    Please read carefully the Outgoing Application FAQs

  • Your personal statement should be 250/300 words and explain why you want to go on exchange, why you think it will benefit you/your studies/your career plans and why you think you would be a good ambassador for Brookes. If you really want to go to Australia because you’ve always wanted to learn how to surf – tell us! If you have one specific university you have your heart set on, tell us why you really want to go there. The personal statement is only for us to read and does not get shared with the host university.
    Log into your PIP page and click on the ‘My Records and Results’ tab. Scroll down to the part after your Academic Advisor and subject area is listed, but before your modules and grades are listed and you should see ‘View condensed version of this page (for printing purposes)’. Click on this, which you can now download and upload on to Mobility-Online. 
    In order to be applicable for exchange, you need a GPA of 2.5. If on January results day you don’t have the GPA, be sure to contact us as there may be something we can do. Alternatively, we reopen the applications for universities we still have places available at on June results day, so providing you have the GPA by that point, you may still be able to go on exchange semester 2 of the following year. 
    GPA stands for Grade Point Average. You can find out what your GPA is by logging on to your PIP page and clicking on the ‘My Records and Results’ tab. Just under your student number and your name, your GPA will be listed.
    Although counted in your GPA, we recalculate your GPA, taking this out. Doing a foundation year does not affect your chances of being selected for exchange.
    Absolutely still apply! We will contact all of your module leaders, to get an interim mark for these double modules. We will then work out a GPA based on these for you, in order to make the GPA ranking as fair as possible.
    Most students tend to go on exchange during their second year, due to course restrictions. If you are in third or fourth year and wish to go on exchange, please contact your subject coordinator before contacting us.
    Your subject coordinator is listed on your PIP page under the ‘My Records and Results’ tab, but also here
    Please submit two separate applications, one for your first semester and one for your second semester. If you want to go to the same university for the full year, you do not have to do two separate applications.
    Modules do not have to be submitted to us yet, but a simple search on the internet for the university name followed by ‘course catalogue’ normally brings up modules. Alternatively, once nominated, we will provide you with that information in our country info spreadsheets. It is important to remember that some universities do not release their course catalogue for the following year until around April/May time, therefore base any module selections off of the previous academic year, as the classes should not differ too much. 
    Whilst we try our best to ensure everyone can be nominated to their first choice university, this is not always possible. It is important to remember when filling out the application form, the universities are in priority order. If you only have one preference and do not want to go on exchange unless you go to that one specific university, please only enter one choice. By submitting a form with three university choices on in preference order, you are confirming that you are happy to attend any of those universities.
    We do not nominate you to all universities. We will nominate you to one of your preferences we have spaces available at, taking into account your order of preference. This makes it easier for assigning all students to universities and makes the process quicker and fairer. 
    We aim to get back to everyone by mid March regarding applications. If you have not heard from us, please don’t panic! We have a lot of students to place and have to liaise with partner universities to confirm nominations, but we try to get you nominated as quickly as possible. 
    You have until you receive your official nomination email to withdraw before the £75 withdrawal fee is implemented. This is to cover administrative costs at both ends. If you have to withdraw for a reason that is beyond your control, for example, not having the appropriate modules at the host university or ill health, you will not be charged. We review each case individually to assess whether the withdrawal fee will be charged, but by ticking the box on the application form, you agree to the withdrawal conditions.