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This Privacy Notice is relevant to following students:
Any students enrolled at Oxford Brookes University (OBU) are subject to the Brookes Student Privacy Notice also.
Oxford Brookes University (OBU) will be the Data Controller of any personal data that you supply. This means that OBU will make the decisions about how your data is used and for what reasons.
The majority of the personal data OBU holds about you is directly related to the administration of your programme with OBU.
OBU will also use your personal data (including special category) for programme management purposes and complying with our legal obligations, for instance to meet the requirements of our Erasmus+ Grant Agreement with the British Council.
OBU may contact you to ask for feedback about your experiences.
If OBU asks you for special category data such as: racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, data concerning health or sexual life, genetic/biometric data or criminal records OBU will use these data because:
Data may be stored overseas when you make your application.
If you are applying for a period of exchange at an institution outside the EEA, information relevant to your application will be shared with the International Office of your host university.
Yes, in many cases we will not be able to meet our commitments to you (under contract or otherwise) if we do not collect and store your personal data.
In a situation where your explicit consent is required we will make clear the specific consequence of not providing your data.
A period of five years from the date of closure of the applicable Erasmus+ Grant Agreement for students accessing funding through the Erasmus+ programme.
For non-Erasmus+ exchange programmes Oxford Brookes will only retain personal data for as long as necessary to:
Your personal data will be securely deleted once either of these conditions no longer apply. For more information on retention periods (the exact length of time Brookes retains each category of personal information) please refer to the University record retention schedule or contact the Information Management team.
You can contact the Information Management team.
Postal Address: GDPR Queries, Information Management Team, IT Services, Room 2.12, Gibbs Building, Headington Campus, Gipsy Lane, Oxford, OX3 0BP
Tel: 01865 485420