Interlibrary loans service

  • Update- Interlibrary loans during the Coronavirus site closure

    While the University buildings are closed, Interlibrary loans will continue to obtain electronic content for staff and students but we will stop requesting physical items from Wednesday 18 March.  Articles we obtain through the service will be made available via ArticleExchange a secure, document sharing site.  Unfortunately, e-books are not currently available via Interlibrary loans.   

    If you have an interlibrary loan that is due for return please email and we'll get it renewed for you.  We will try to automatically renew material that is nearing their due date.  If you have any questions please email

    Interlibrary Loans

    What is an Interlibrary Loan?

    When doing research you will certainly come across references to items which are not held in the Library. These items can often be obtained for you via the Interlibrary Loans service. This service, available to all staff and students, enables Oxford Brookes University Library to borrow items and obtain copies of articles from other UK libraries and even abroad. Please note that e-books are not currently available for Interlibrary loan. 

    How do I request an interlibrary loan?

    There are two ways to make a request

    Automatic form completion

    Our recommended method is automatic form completion. These are likely to be processed most rapidly.
    Find your item on LibrarySearch and it will fill out the item and person details for you. To find items use the advanced search.
    If we don't own it, look in Libraries Worldwide. Click on the item title and you will see the Request Interlibrary Loan button on the right hand side.
    As the item and person details are automatically entered by LibrarySearch, you just need to fill out the final elements:

    • the copyright declaration, which must be completed by everyone
    • staff and researchers must enter fund codes and department
    • book section details, if you just want a copy of one part

    Known issues

    If we own any part of a journal print run and you want an article from the same journal, the Request Interlibrary Loan button will not show, even if we do not provide access to this article.
    In this situation you can use manual form completion.

    Manual form completion

    Sign in to your account in LibrarySearch and choose the Requested tab. You will see a Create Request button that will open an empty form for you to fill in. You will need to complete all sections of the form. (We recommend using the LibrarySearch page to copy over the item details.) Manual forms are likely to be processed less quickly.

    How much does it cost?

  • Staff, Researchers
    (PhD, MPhil, PGTA)

    Charges for requests made by staff and research students are recovered from Faculties / Directorates.
    You can make an unlimited number of requests.
    Include your financial code on each request made.

    (MA, MSc, MBA, Dip Course, UG 1,2,3,4)

    Undergraduates and postgraduates on taught courses can make up to 25 requests per academic year. Over this limit, the full cost will be charged - check with Interlibrary Loans staff for details.
    An additional fee is also charged on all interlibrary loan renewals.

  • How will requests be delivered ?

    Articles are usually delivered electronically. If you would prefer a hard copy please email

    • Electronic delivery: articles may be available via Article Exchange or Secure Electronic Delivery and may be sent direct to your Brookes email account.
    • Loans: We are not currently processing print material.   

    How long can I keep it?

    • Covid-19 - we are not currently processing requests for loan (print) material so no loans will be offered.  The bullet points below relate only to loans offered during normal service / operations.
    • Loans are usually for three weeks, with the possibility of renewal. Renewals requests should be made in good time and there is no guarantee that a renewal will be granted. A charge is made for this service.
    • Return loans promptly since we rely on other libraries' goodwill to lend us material. Fines will be charged on overdue items, plus a standard renewal charge for any item overdue by more than seven days.
    • Most items are for loan but some, like theses, are for reference use only in the Library

    Further help

    If you have any difficulty with your requests, the Interlibrary Loans staff will be pleased to help. Ask at the Welcome Desk Level 1 at the Headington Library, ask at the counters at the Wheatley and Harcourt Hill Libraries or e-mail us directly.


    Telephone: 01865 483145