Interlibrary loans service

  • What is an Interlibrary Loan?

    When doing research you will certainly come across references to items which are not held in the Library. These items can often be obtained for you via the Interlibrary Loans service. This service, available to all staff and students, enables Oxford Brookes University Library to borrow items and obtain copies of articles from other UK libraries and even abroad. Please note that e-books are not currently available for Interlibrary loan. 

    How do I request an interlibrary loan?

    • Go to LibrarySearch on the Library home page and type in the title of the book or article you need. If it is not available from Brookes Library, tick the 'Libraries Worldwide' box on the left-hand side of the screen (under Search Tools).  Click on the title of the book or article and then just click the button 'Request Interlibrary Loan'.  Fill in the form and click submit.  . 
    • Or download an Interlibrary loan request form (Word format) or Interlibrary loan request form (PDF format).
    • Or collect an interlibrary request card from the Welcome Desk or the Help Zone at Headington Library, or the counters at Harcourt Hill and Wheatley Libraries.
    • If you have any queries or would like further information please contact the Interlibrary loans team at

    How much does it cost?

  • Staff, Researchers
    (PhD, MPhil, PGTA)

    Charges for requests made by staff and research students are recovered from Faculties / Directorates.
    You can make an unlimited number of requests.
    Include your financial code on each request made.

    (MA, MSc, MBA, Dip Course, UG 1,2,3,4)

    Undergraduates and postgraduates on taught courses can make up to 40 requests at the subsidised £3.00 rate per request per academic year. Over this limit, the full cost will be charged - check with Interlibrary Loans staff for details.
    A charge will be added to your library account when the request is processed.

    An additional fee is also charged on all interlibrary loan renewals. 

  • How long will it take?

    • Request should be available within 5 working days (subject to availability).
    • We can never guarantee a delivery time for loans because they may be out to other users, but we often receive them within 10 working days (subject to availability).
    • Please contact interlibrary loan staff if you wish to discuss the possibility of an Urgent Action or a Worldwide Search.

    How will requests be delivered ?

    Articles are usually delivered electronically.  If you would prefer a hard copy please email

    • Electronic delivery: articles may be available via Article Exchange or Secure Electronic Delivery and may be sent direct to your Brookes email account. 
    • Loans: all loans must be picked up at the Library Counter where the request was submitted. 

    How long can I keep it?

    • Loans are usually for five weeks, with the possibility of renewal. Renewals should be made via the Interlibrary Loan office at least two working days before the end of the loan period; a charge is made for this service.
    • Return loans promptly since we rely on other libraries' goodwill to lend us material. Fines will be charged on overdue items, plus a standard renewal charge for any item overdue by more than seven days.
    • Most items are for loan but some, like theses, are for reference use only in the Library  

    Further help

    If you have any difficulty with your requests, the Interlibrary Loans staff will be pleased to help. Ask at the Welcome Desk Level 1 at the Headington Library, ask at the counters at the Wheatley and Harcourt Hill Libraries or e-mail us directly. 


    Telephone: 01865 483145