Adding references to EndNote Web

  • You can add references to your EndNote Web library manually, but EndNote Web also works with many online catalogues and databases. You'll find instructions below on how to transfer references into your EndNote Web library. 

  • In EndNote Web, click on the Collect tab. The New Reference option allows you to manually add a new reference, or copy and paste from Word. Note that the default Reference Type is “Generic”. You need to use the drop-down menu next to Reference Type to select the appropriate template e.g. Journal Article, Book, Book Section. EndNote Web saves each field as you add it.

    Watch a video showing you how to add items from LibrarySearch to EndNote Web here  or follow the steps below:

    1. Use LibrarySearch to find items you're interested in (books, articles etc.)
    2. If you want to just transfer 1 reference, click on the 'Cite' option next to the record details. Click on 'Export to EndNote'. This will download the file to your PC.
      If you want to transfer multiple references in a batch, select each record that you want to transfer into EndNote by clicking on the 'Save' option to the right of each.
      Carry on to the next page of results as necessary, clicking on the 'Save' option to the right of each record you want to transfer.
      When you've finished selecting records, scroll down to the bottom of the screen and select 'My items' under 'Account details'.
      On the 'My items' screen click on the 'Cite' option above the list of references.
      Click on 'Export to EndNote'. This will download the file to your PC. 

    3. Go to EndNote Web and sign in to your account.
    4. Hover over the 'Collect' tab and click on the option 'Import references'
    5. Click on 'Choose', browse for your saved file and select it.
    6. For 'Import option', select RefMan RIS from the drop-down list. This list has hundreds of lines, so you'll have to scroll down it quite a way to see RefMan RIS.
      Tip: You can save this as a favourite import option if you're going to be using it regularly, as shown in the video.
    7. For the 'To' option, select the group in your library you'd like the reference to go into. If you haven't made any groups, just add it to 'Unfiled'
    8. Click 'Import'
    9. The item(s) will now be added to your EndNote library
    Check how to transfer references from your favourite databases in our guide: Transferring references and PDFs from databases

    This feature allows you to capture bibliographic details from web pages and transfer them into your EndNote Web Library.
    NB results vary depending on the data available on the web page, so always check your references when they've been added to your Library.
    To install the Web capture option:

    • Log into your EndNote Web Library and scroll down to the bottom of any page where you'll see a 'Download Installers' option.
    • On the Download Installers page you'll see instructions on how to add the 'Capture Reference' button to your Web browser.
    • Once you've added the button to your Bookmarks bar (or equivalent), you can go to a web page and then click on the Capture Reference button. The Capture Reference window will open - follow the instructions to add the bibliographic details to your Library.
    In EndNote Web, click on the Collect tab. The Online Search option allows you to connect to remote databases and library catalogues and search for references. Note that many of the links to databases will not work for Oxford Brookes users either because the Library does not have a subscription to the database or because the connection file is pointing to a server to which we do not have access.

    Links to library catalogues will usually work, for example, you can connect to COPAC, The British Library, Oxford University and the Library of Congress. It is not currently possible to connect to the Oxford Brookes LibrarySearch system through the Online Search option, however you can export records from LibrarySearch into EndNote Web.

    A key feature of EndNote Web is that it allows you to store your references in groups. References can belong to more than one group.

    To create a group:

    • Click on the Organize tab and select Manage My Groups.
    • Click on the New Group button at the bottom of the table.
    • You'll be prompted to type in a name for this group and click on OK.
    • Click on the on My References tab and you will now see the new group listed under My References on the left of the screen.
    • Tip: depending on your settings, you may get a message about pop-ups when you try to name a new group. As long as you are happy that EndNote Web is a trusted site, you can turn off your pop-up blocker whilst  working in EndNote Web (you may wish to switch it back on afterwards).

    To add references to a group:

    • Click on the My References tab to display all your references.
    • Click in the check box next to the references you wish to add to a group.
    • Use the drop-down menu above the list of references to add these references to a specific group (or create a new group).

    To search your library:

    • Click on the My References tab to display all your references.
    • Use the Quick Search box on the left to search through all of your references or those in specific groups.
    • You can create a temporary list by selecting individual records and clicking on the Copy to Quick List button.

    EndNote Web and desktop versions are designed to work with each other, so you can use both products if you wish. For example, you might choose to use EndNote Web at home in conjunction with EndNote desktop while on campus.


    References can be transferred from your EndNote Web Library to your EndNote desktop Library and vice versa. Note that these will be 2 separate Libraries and you cannot automatically synchronise them, so when you add a new reference to one of the Libraries, it will not appear in the other Library unless you choose to transfer it.

    Below are instructions on how to transfer references between EndNote Web and EndNote desktop.

    Transferring references from your EndNote Web Library into EndNote desktop

      1. First open your EndNote Web Library and select the references you want to transfer. Click on the Format tab, and select Export References. Use the drop-down menu to select the appropriate group of references or choose All References in my Library.
      2. Next save these references as a file. From the drop-down menu next to Export style, choose EndNote Export. Click on Save to save these references as a text file.
      3. Now open your EndNote desktop Library and import the file. Click on File and Import. In the Import dialog box click on Choose File to look for the file of references you've just saved. Select the Import Option EndNote Import. Click on Import. The newly imported references will be displayed

    Transferring references from your EndNote desktop Library into EndNote Web

      1. First open your EndNote desktop Library and select the references you want to transfer. It is possible to transfer all of your desktop Library references or a group. You can also run a Quick Search to find specific references - then highlight these to select them.
      2. Next save these references as a file. From the File menu, select Export. A dialogue box will open to save the file: give it a name and change the Output style to EndNote export then click on Save.
      3. Now open your EndNote Web Library and import the file. Go to the Collect tab, and click Import references. Find your file, and then change the import option to EndNote import. You should also select the library/group you wish to import the references into. Then click Import. When the process is complete, a message will tell you how many references were transferred.