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EndNote's Cite While You Write (CWYW) function allows you to create in-text citations and a bibliography in your Word document, formatted in the style of your choice. You can also create a stand-alone bibliography. See below for instructions on both features.
Many referencing styles are available on EndNote desktop, including these styles recommended at Brookes:
NB There are some variations in local practice at Brookes, so we recommend you check with your department about what they require and whether the EndNote style is acceptable.
You can now start inserting and formatting references in your document.
If you use both EndNote desktop and EndNote Web libraries...You can use Word with either version of EndNote, you just need to make sure you have the appropriate toolbar displaying in Word. To switch between toolbars:
If you have EndNote on your own PC, check the Thomson Reuters pages on EndNote for details of the compatibility of your versions of EndNote and Word. EndNote is compatible with Word 2010, Word 2007 and Word 2003. Please note that Microsoft Office Starter Edition, which includes Word Starter Edition, is not compatible with EndNote.
We recommend that you launch EndNote first before opening Word. The EndNote desktop option should appear in the top toolbar when you go into Word. You can now start inserting and formatting references in your document.
If you use both EndNote desktop and EndNote Web libraries on your own PC...
You can use Word with either version of EndNote, you just need to make sure you have the appropriate toolbar displaying in Word. Word will default to displaying the last toolbar used.
To switch between toolbars:
First check that the referencing style selected is the one you require. In the EndNote Web toolbar, go to the Bibliography section and choose your style from the drop-down menu e.g. BrookesHarvard.
Instant formatting is the default setting in Word. It means that as you insert each reference into your Word document it will appear in a formatted style, for example (Kelly, 2005), and your bibliography will start appearing at the end of your document. If you find that Instant Formatting slows things down, you can switch it off and format all your references at the end of your session. To switch off Instant Formatting:
At the end of your session you can format all your references:
In the Brookes Harvard style, the usual format of a citation is author and year, for example: (Kelly, 2005). You can easily add specific page numbers or customize citations in other ways but you need to do this via the EndNote toolbar in Word, rather than by making manual changes:
Customizing unformatted citations If you prefer to work with Instant Formatting switched off, it is still possible to customize individual citations as you go along.
You can also customize your unformatted citations in other ways:
You can create a bibliography formatted in a specific bibliographic style, directly from your EndNote library in the following way:
1. Why do the names of corporate authors look odd?
When Endnote puts references with corporate authors (e.g. organisations) into the body of the text they may look a little odd. To get EndNote to interpret a corporate author correctly, it must be entered with a comma after the name, for example:
If you are importing references from databases, it is a good idea to check them as you import them to make sure they have imported correctly. At this stage you can edit corporate author entries as well as adding any extra information e.g. in the keyword or notes field.
2. Can I use EndNote to create footnotes?
EndNote doesn't create footnotes within your documents, but can be used to insert and format citations within footnotes.
Inserting footnotes in Word
In Word, position the cursor where you wish to add the footnote and click on Insert, Reference, Footnote. Word allows you to select whether you want your footnotes to be numbered in a continuous sequence, or to restart the numbering in each page or section.
In Word, position the cursor in the footnote where you would like the citation to appear. Insert the citation as you normally would - in Word 2010, choose Find Citations from the EndNote toolbar. Note that the number sequence for your footnotes and that for your citations are separate.
3. How do I put together the separate chapters of my thesis?
4. Can EndNote insert citations in Google Docs?
One of the features of EndNote is the ability to insert citations from your EndNote library into a Microsoft Word document. Unfortunately Google Docs does not support this EndNote feature.
5. The EndNote citations I inserted into my Word document have disappeared after I edited the document in Google docs/on a Chrome Book. What happened and can I get them back?
If you open a Word document in Google Docs or on a Chrome Book then the document will permanently 'forget' that the citations were inserted from your EndNote library. This means that, although they will still be in the document, the citations have been turned into plain text and their connection to your EndNote library has been broken. There is no way to repair the connections between the previously inserted citations and your EndNote library once they been broken. If this has already happened and you want to continue inserting citations from your EndNote library into your Word document then the only option is to delete all the broken citations and start again.
6. What referencing styles are available with EndNote?EndNote software comes with over 1,000 different output styles. These are the files that EndNote uses to provide the layout of references, within the text and in a bibliography. Some of the styles are general (eg Chicago and Vancouver) but the majority are are based on the style requirements of individual journals. To view the complete list of available styles in EndNote, click on Edit, Output styles, Open Style Manager.
Thousands of additional styles are available from the EndNote output styles page on the Thomson Reuters EndNote support site.
7. Can I customize an output style?Yes, if you're using EndNote on your office or home PC (not on the networked version). To customize a style, open EndNote, click on Edit, Output styles, Open Style Manager. Highlight the style within the list and click on Edit. You will see the particular instructions for this style. To save a version of the style click on File and Save As. To modify the style use the options from the list in the left-hand column:
8. Why are there two versions of BrookesHarvard style and which one should I use?
BrookesHarvard uses et al after the first author if there are four or more authors. However, some publishers or academics (especially in the sciences) may require you to give all authors in your bibliography. If your department requires this, you should use BrookesHarvardAllAuthors which will list all authors in the bibliography.