Using EndNote Web with Word

  • EndNote Web's Cite While You Write (CWYW) function allows you to create in-text citations and a bibliography in your Word document, formatted in the style of your choice. You can also create stand-alone bibliographies.

    To use Cite While you Write on your own laptop/computer, you'll need to download the Cite While You Write plug-in from EndNote Web. 
    Log into your EndNote Web account and choose the 'Downloads' tab, then download the Cite While You Write plug-in for Windows or Mac as appropriate. Once you've installed the plug-in, you should see the EndNote Web toolbar when you open Word. You can check the EndNote Web support pages for full details of which web browsers and word processing packages EndNote Web is compatible with. Mac users can also check our tips for using EndNote on a Mac.

    To format your references in the Brookes Harvard style, check our guide to Using the Brookes Harvard referencing style with EndNote Web ("roaming access").
    If you wish to use a different referencing style, see the section below 'What referencing styles are available in EndNote?'

  • Both EndNote Web and EndNote desktop are available on networked PCs. When you open up Word you should see the EndNote toolbar but it may be pointing to the desktop version (EndNote X8). To switch it to the Web version:

    • In the EndNote toolbar, click on Preferences in the Tools box
    • Click on the Application tab in the dialog box.
    • Select EndNote Web. You'll be prompted to log into your EndNote Web account.

    This will switch the EndNote toolbar to the Online (Web) version.

    You can now start inserting and formatting references in your document.

    If you have the desktop version of EndNote on your PC, you don't need to download the plug-in for the Web version. When you open up Word you should see the EndNote toolbar and it will default to pointing at the last version you used. To switch the toolbar from EndNote Desktop to Web:

    • In the EndNote toolbar, click on Preferences in the Tools box.
    • Click on the Application tab in the dialog box.
    • Select EndNote Online. You'll be prompted to log into your EndNote Web account.
    • This will switch the EndNote toolbar to the Online (Web) version.

    You can now start inserting and formatting references in your document.

    A wide range of referencing styles are available to Brookes users on EndNote Web. These include the 'Brookes Harvard' style which matches the guidance given in Cite Them Right Online. This is the most commonly required style for Brookes, students but some courses do use other referencing styles which are also available on EndNote Web:

    Chicago and MHRA styles use footnotes, so each time you wish to refer to a source in the text, you'll need to first insert a footnote in Word, then add the reference inside the footnote using EndNote:

    • First of all, make sure the correct referencing style - e.g. Chicago 16th A or MHRA - is displaying in the EndNote toolbar - use the drop-down menu next to the style box to change it if necessary.
    • Next, add your footnote.  Choose References from the top toolbar in Word, then Insert Footnote. A numbered footnote will then appear at the bottom of your document page.
    • Finally insert the citation in the footnote. Put your cursor in the footnote, go to the EndNote toolbar and choose Insert Citation(s). You'll see an 'EndNote Find & Insert My References' window which will allow you to search for the desired reference in your Library. When the search results are shown, highlight the reference you want and click Insert. The citation will now appear in your footnote.

    To insert a reference:

    First check that the referencing style selected is the one you require. In the EndNote Web toolbar, go to the Bibliography section and choose your style from the drop-down menu e.g. BrookesHarvard. If you can't see the Brookes Harvard style, check our tips on activating roaming access above.

    • In Word, position the cursor in the text where you would like the citation to appear and enter a space.
    • Go to the EndNote toolbar and choose Insert Citation(s).
    • You'll see an 'EndNote Find & Insert My References' window which will allow you to search for the desired reference in your Library.
    • When the search results are shown, highlight the reference you want and click Insert.

    To customize a reference:

    In the Brookes Harvard style, the usual format of an in-text citation is author and year, for example: (Kelly, 2005). You can easily add specific page numbers or customize citations in other ways but you need to do this via the EndNote Web toolbar in Word, rather than by making manual changes:

    • Click on the first formatted citation you wish to change.
    • From the EndNote Web toolbar in Word, choose Edit Citations. You'll see an "EndNote Web Edit & Manage Citations" dialog box.
    • To add a page number or page range at the end of the citation, just type the relevant page number(s) in the Pages box and click OK. EndNote will automatically add p/pp as appropriate, so your new citation will look something like this: (Kelly, 2005 p.162).
    • You can also use the Edit Citation(s) option to customize citations in other ways, for example to exclude the author's name or year if you have already mentioned them in the context of the sentence. Use the Prefix or Suffix boxes to enter text that you want to appear immediately before or after the citation text.

     

    EndNote will interpret corporate authors as though they are personal names, so they may look a little odd. To fix this, go to the item record in your EndNote Web library. In the author field, put a comma at the end of the organization's name, for example:

    • University of Sunderland. Autism Research Unit,
    • National Autistic Society,

     

    You can create a bibliography formatted in a specific bibliographic style, directly from your EndNote Web library. First, make sure you have selected your preferred style as a 'favourite' in EndNote Web:

    • Select the Format tab and then Bibliography
    • Select Favourites then find the referencing style you want to use in the All box. The local styles BrookesHarvard and BrookesBritishStandard have been added to this list. Add the style to the My Favourites box using the Copy to Favourites button.

    To create a bibliography in this style:

    • In EndNote Web, select the Format tab and then Bibliography.
    • Use the drop-down menu to select your entire Library of references, a specific group or a Quick List
    • Use the second drop-down menu to select a bibliographic style.
    • Choose the appropriate format for your bibliography (HTML, plain text, rich text).
    • You can save, email or preview and print this bibliography.

     

    1. How do I put together the separate chapters of my thesis?

    • Make a copy of each chapter as a backup.
    • If you have already formatted each chapter you will need to unformat them. To do this, open each chapter copy in Word and click on the drop-down menu next to Convert Citations and Bibliography in the EndNote Web toolbar. Choose the top option Convert to Unformatted Citations. This will remove the bibliography at the end of the chapter and change the references in the text to their unformatted form. Save these changes.
    • Now you can combine the chapters so the whole thesis is one document. You can use the Master Document feature in Word to do this. Create a new Word document and designate this as the Master document, by selecting View, Outline. For each of the chapters you want to insert, click where you want to add the relevant document and on the Outlining toolbar, click Insert Subdocument. In the File name box, enter the name of the document you want to add, and then click Open. When you have added all your chapters, save the complete document.
    • Finally format your complete document. In Word 2010, go to the Bibliography section of the EndNote Web toolbar. Go to the drop-down menu in the Style box and choose your style, then click on Update Citations and Bibliography.
    • EndNote Web will format all of the references in your document, including those in footnotes, and create a single bibliography at the end of the thesis

    2. Can EndNote Web insert citations in Google Docs?

    One of the features of EndNote Web is the ability to insert citations from your EndNote Web library into a Microsoft Word document. Unfortunately Google Docs does not support this EndNote Web feature.

    3. The EndNote Web  citations I inserted into my Word document have disappeared after I edited the document in Google docs/on a Chrome Book. What happened and can I get them back?

    If you open a Word document in Google Docs or on a Chrome Book then the document will permanently 'forget' that the citations were inserted from your EndNote Web library. This means that, although they will still be in the document, the citations have been turned into plain text and their connection to your EndNote Web library has been broken. There is no way to repair the connections between the previously inserted citations and your EndNote Web library once they been broken. If this has already happened and you want to continue inserting citations from your EndNote Web library into your Word document then the only option is to delete all the broken citations and start again.

    4. Why are there two versions of BrookesHarvard style and which one should I use?

    BrookesHarvard uses et al after the first author if there are four or more authors.  However, some publishers or academics (especially in the sciences) may require you to give all authors in the bibliography.  If your department requires this, you should use BrookesHarvardAllAuthors which will list all authors in the bibliography.