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This policy from the Directorate of Learning Resources will be updated in line with the Information Commissioner’s Office guidelines and advice from the Information Management team at Oxford Brookes University
The Directorate of Learning Resources (LR) will be the Data Controller of any personal data that you supply. This means that they will make the decisions on how your data is used and for what reasons. You can contact the Director of Learning Resources ( firstname.lastname@example.org) or OBU’s Information Management Team on 01865 485420 or email email@example.com.
If you are a current student or member of staff, the Learning Resources Directorate needs your data in order to perform many of its established library operations, including issuing, reserving and ordering books and other printed and online resources.
If you are a registered external borrower, the Learning Resources Directorate needs your data in order to perform many of its established library operations, including issuing and reserving books.
If you are an external user of our services, we need to keep records for matters relating to health and safety (onsite visitors) and statistical purposes.
Your contract with the university as a student or member of staff.
If you are visiting as part of the SCONUL scheme, the legal basis is that of the contract agreed between its members.
For registered external borrowers, the basis is your consent on your registration form.
For external visitors to our Special Collections area, the basis is your consent to providing it to us.
LR will use the following types of personal data:
OCLC: the provider of our library services platform
OCLC have their headquarters in Dublin, Ohio, USA. Any international transactions are compliant with data processing legislation.
As a student, your data is provided to us by the university’s student registration system or, if a member of staff, by its HR system.
If you are visiting the university from another UK academic institution, your data will have been obtained from your parent institution.
If you are a registered external borrower, your data will be as provided by you on your registration form.
LR will not be able to provide you with a comprehensive library service if we are not in receipt of the requested data.
If you have outstanding fines against your borrower record, the data in relation to this is currently held indefinitely. Otherwise, it will be removed after a period of six years.
You can contact LR’s senior management team here: https://www.brookes.ac.uk/library/library-services/library-staff/senior-library-staff/ Or, the university’s Information Management team here: Postal Address: GDPR Queries, Information Management Team, IT Services, Room 2.12, Gibbs Building, Headington Campus, Gipsy Lane, Oxford, OX3 0BP. Email: firstname.lastname@example.org Tel: 01865 485420