Open Access Publishing and Research

  • At Oxford Brookes we have an  Open Access policy which generally supports Open Access publication for all research outputs. We have an institutional repository, called  RADAR (Research Archive and Digital Assets Repository), which is a key tool for sharing Oxford Brookes' Open Access research with researchers from other institutions and the general public.

  • Here are some steps to take to publish your research as Open Access:

    1. Choose a journal, conference proceeding, or publisher that allows Open Access publishing before submitting the research output for their consideration. If you would like help identifying an Open Access publication or publisher please contact Scholarly Communications at openaccess@brookes.ac.uk
     
    Please note that there are two main routes for Open Access publishing:

    • Green: this means depositing the final peer-reviewed version of the research output in a repository such as RADAR which can then be accessed by the public for free after a specified embargo period (as opposed to the publisher's version of the article, which readers would have to pay for). The Green route is free for the author's institution or research funder.
    • Gold: this means the publisher allows the public immediate free access to their version of the output. Publishers recoup their costs through a number of mechanisms, but mostly through the author's institution or research funder paying an Article Processing Charge (APC). If you want to apply for funding from Oxford Brookes to pay for an APC, please follow the procedure described on the Open Access Fee Requests page.

    2. Add the details of the research output to the Converis and - if you are following the Green route - also upload the version of your manuscript that was accepted for publication by the publisher after peer-review (sometimes known as the 'accepted manuscript' or 'postprint') and evidence of the acceptance date (e.g. an email from publishers that states full acceptance and includes a date the email was received). To help you with this we have made step-by-step and videos guides on How to add outputs to Converis for REF 2021. If you are following the Gold route you do not need to upload a manuscript or evidene of acceptance to Converis.


    3. The Scholarly Communications Team will then:

    • Check the record on the Converis for accuracy and add or request any further information.
    • Find out the publisher's Open Access policy (e.g. the length of embargo that should be applied).
    • Add the Open Access version of the research output to RADAR and make it publicly available (while respecting any embargo that may apply).

    If you have any questions please contact Scholarly Communications at openaccess@brookes.ac.uk.

    Below are some key points from REF 2021: Overview of open access policy and guidance:

    • Journal articles and conference proceedings that were accepted for publication after April 1st 2016 and are published in a publication with an ISSN number must be published as Open Access to be included in REF 2021.
    • The acceptance date is what matters, not the publication date. The acceptance date is "as given in the acceptance letter or email" from the publisher.
    • Relevant outputs must be deposited in an institutional repository (for Oxford Brookes staff, this will normally be RADAR) as soon as possible after acceptance and in any case no longer than three months after the acceptance date.
    • The version of the output that must be deposited is the "author's accepted and final peer-reviewed text" (sometimes known as the 'accepted manuscript' or 'postprint'). Please note that a version of the output that is provisionally accepted before peer review is not considered as the accepted manuscript.
    • Publishing an output through the Gold route to Open Access is immediately compliant with the REF 2021 requirements, meaning a version of the output does not need to be deposited in a repository. The definition of Gold Open Access we are using is that the article has been licenced by the publisher with any one of the Creative Commons Licences.

    Research funders usually require that the publications that are produced by the research projects they fund are published as Open Access:

    If you would like help to identify a journal or publisher that complies with your research funders' requirements please contact Scholarly Communications at openaccess@brookes.ac.uk