For teaching staff

Help from your Academic Liaison Librarian

  • Find your Academic Liaison Librarian (ALL)
  • We will run training sessions, synchronously or asynchronously, tailored to your students’ needs, including
    • introductions to the Library when students first arrive
    • hands-on workshops to introduce subject specific electronic resources and teaching effective searching skills
    • advanced information retrieval and sources for dissertation students
    • avoiding plagiarism, understanding referencing and using EndNote reference management software
  • We can explore with you the most effective way of embedding information literacy into your programme/module and will be happy to help you to incorporate an information skills element into your Moodle modules.
  • We will train you in using reading list software and show you how to create and edit a reading list
  • We can help you find the most suitable resources for your course. Recommendations for new stock should be sent in good time to your ALL, but please remember we do have to work within the confines of limited budgets.
  • We can show you how to use LibrarySearch and databases for your subject
  • We will attend course committee meetings to advise and update you on library developments, and to hear feedback about the library

Reading lists and Talis Aspire

Reading lists

  • Wherever possible staff should try and gear reading lists to resources already available within the Library.
  • Contact your Academic Liaison Librarian for help with identifying suitable resources for your reading lists. We can also investigate acquiring new resources. 

Talis Aspire

  • Aspire is our online reading list software, and all staff are able to create and manage their own reading lists using the Aspire system.

  • Aspire is designed for academic staff and is easy to use. Advantages include instantly updating reading lists from bookmarked resources you have found online anywhere at anytime, one click availability of resources on Moodle and the ability to organise reading lists any way you like including specific notes for students.
  • To be set up and receive training on Aspire please contact your Academic Liaison Librarian.
  • Print and video guides to using Aspire are available.

Library scanning service

Library scanning request form (word doc). Completed scanning request forms should be sent to libraryscanning@brookes.ac.uk. Please read the information below if you have not used the Library scanning service before.

  • Under the terms of the Copyright Licensing Agency Licence, all scans of book chapters and journal articles for teaching purposes must be provided via the Library scanning service.
  • You should only upload a PDF to a Moodle course if you know you have the permission of the copyright owner to do so. If you find a PDF available online, you should provide a link to it rather than uploading the PDF into a Moodle course. You can do this using the Aspire reading list system, or you can put the links directly into Moodle.
  • The scanning service is not usually available for material accessible online to Brookes staff and students.
  • Staff wanting a pdf of a book chapter or journal article for teaching should fill in a Library scanning request form (word) and send it to libraryscanning@brookes.ac.uk. When we have completed the scanning, we will send you a URL link to the scan (within 10 working days, subject to availability). The scan is stored online in the Copyright Licensing Agency Digital Content Store.
  • You can put the URL link to the scan directly into your Moodle course or you can use the link in an Aspire reading list. To access the scan, you (and your students) will need to login with your Brookes number and password.
  • The service will operate under the terms of the CLA Higher Education Licence.
  • The conditions include:
  • limits on the amount of any one publication that may be copied (per module: one chapter or 10% of a book; one journal article from a journal issue)
  • only material published in certain countries may be scanned: UK, US, Australia, Canada, and other countries on the Scanning Mandate Territories list
  • You may request material to be scanned which does not belong to the University but there is an extra copyright fee charged for this. The fee is about £20 for a book chapter, so we may decide to buy the book instead of paying the copyright fee. Journal articles cost between £12 and £35; we may request that the copyright fee is paid by your department.

Other options

  • You may do a certain amount of photocopying to hand out to students. Check the guidelines to see what is allowed under the terms of the CLA Licence.
  • Good practice guidelines: the CLA Licence is intended to broaden and enrich students’ learning experience, by enabling universities to provide greater and easier access to copyright materials than would otherwise be possible. However, this provision is not intended to be used to create collections of extracts that cover substantively the same material as a standard textbook. These Guidelines (pdf) illustrate good practice in how to use the CLA Licence to support your course. 

Copyright information for teaching

Note: The advice in this section does not constitute formal legal advice. For other sources of guidance see the Intellectual Property Office or the Copyright User websites. The JISC Intellectual property rights in a digital world (quick guide) is specifically for universities.