The nursery has regard to the Data
Protection Act 1998.
To meet the needs of all the children in
our care it is important to share information with parents and with one another
in order to support the child’s development.
It may be necessary in some circumstances for the nursery to seek the
help and advice from outside professionals.
If this action is taken, the parent’s permission will first be sought.
Any information and knowledge will be on a
‘need to know’ basis and will be kept confidential. The nursery will only breach confidentiality
concerning a child and their family if the matter becomes a child protection
The children’s profiles are kept on site so
that they can be accessed by the parents at any time. Personal computers and cameras are not used
to record children’s information.
Photographs are taken on the nursery
digital cameras and used to record evidence of the children’s development. Photographs are developed off site but then
remain in the nursery. Some photographs
will be used in the children’s profiles to evidence their learning and these
may also feature other children. These
profiles, including the photographs, are given to parents once a child
leaves. If you are not happy for your child
to appear in another child’s profile folder please let your keyperson know.
A nursery camcorder is also sometimes used
to help staff gather evidence for their key children’s profiles and to help the
nursery reflect on its practice.
Although we would normally refuse a request from a parent to take
personal photos which would include other people’s children, there are a couple
of nursery social events in the year where all nursery parents and children are
invited to attend, namely our Fun Day and Christmas Party. On these occasions we do allow parents to
take photos on personal cameras to record the event for future memories and
would ask that, if you are not happy for your child to appear in these photos,
you do not bring them to the event.
All members of staff will agree to respect
the nursery’s confidentiality policy and will sign a staff declaration to this
This policy was reviewed in May 2018.