C1.1 Appendices

  • Completion of Procedures Letter – Issued on completion of the University’s internal procedures.  This letter gives details of the grounds upon which a student may take the matter to the Office of the Independent Adjudicator for Higher Education should the student remain dissatisfied with the outcome of the Disciplinary process.

    Conduct Officers - are trained staff, nominated by a Dean or Director.  All Conduct Officers are authorised to investigate, hear and determine any case which has been referred to them under these regulations. The Conduct Officer shall have the power to access and process personal data for the purpose of the investigation. The Conduct Officer may give penalties appropriate to the breach up to and including 5.2.6.

    Senior Staff - are trained staff from across the University.  They chair University Conduct Committees and Appeal Committees. They will be appointed from a pool of Heads of Departments, Directors, Deans or their nominees.

    Student Investigation and Resolution Team – are trained staff within Academic and Student Administration who manage the Academic Conduct Regulations. They can determine whether a case is eligible for the conduct procedure, whether reported students can proceed to the next level and they handle the investigation.

    University Appeal Committee (UAC) - is a panel authorised to investigate, hear and determine any case which has been referred to the panel by a student following a UCC or Conduct Officer decision. The Appeal Committee can hear cases from across the University or its Partner Institutions relating to any breach. They shall have the power to access and process personal data for the purpose of the investigation. The Appeal Committee may impose the full range of penalties. 

    University Conduct Committee (UCC) - is a panel authorised to investigate, hear and determine any case which has been referred to the panel by a Conduct Officer, under these regulations. The UCC can hear cases from across the University or its Partner Institutions relating to any breach and shall have the power to access and process personal data for the purpose of the investigation. The UCC may impose the full range of penalties. 

    The Conduct Officer may impose a fixed penalty where: 

    • Students generally understand why the requirement is necessary
    • There is usually little doubt about the facts of an alleged breach, so usually no need for an investigation
    • There are usually few valid grounds for mitigation.

    And/or

    • the behaviour has interfered with the safety or learning of other students. 

    The tariff for fixed penalties is given below. Depending on severity of the incident, a warning may be given before a fine, at the Conduct Officer’s discretion.

    Fixed Penalties Examinations

    * Disturbances – e.g. Mobile phones/smart devices going off will result in a fine

    • A first offence will result in a fine of £50
    • A second offence will result in a fine of £100
    • (A third offence will be treated as a moderate breach of the general regulations)

    * Unauthorised item(s) on desk or on person, or authorised notes. (If not directly related to the examination)

    • A first offence will result in a fine of £50
    • A second offence will result in a fine of £100
    • (A third offence will be treated as a moderate breach of the general regulations)

    Appeals against Fixed Penalties

    Students can appeal against fixed penalties by requesting a conduct investigation. In order to request an appeal they must write to the Student Investigation and Resolution Team within 10 working days of receiving the outcome letter. Students must provide the full case file and any additional evidence with their request.

    The case will then be considered by a Conduct Officer and will follow the Student Conduct Regulations. The conduct officer can impose a penalty or refer to a University Conduct Committee. The Conduct Officer’s outcome will supersede the fixed penalty fine. 

    University Stage of Procedure

    Timescale

    Responsibility

    Referral of case to Student Investigation and Resolution Team As early as possible, preferably within 5 working days of the discovery of the potential breach Person who is aware of the breach (reporting person)
    Decision whether the report is eligible to be investigated under the Academic Conduct Regulations 10 working days of receiving the full conduct report and any relevant evidence Student Investigation and Resolution Team
    Referral to Conduct Officer if the case is eligible  10 working days of receiving the full conduct report and any relevant evidence Student Investigation and Resolution Team

     

    15 working days from referral Conduct Officer(s)
    Conduct Officer invites reported student to Conduct Interview 15 working days from referral. At least 5 working days’ notice given Conduct Officer
    Outcome Letter or referral to University Conduct Committee 25 working days from Referral and within 5 days from conduct interview Conduct Officer
    University Conduct Committee   20 working days from the Conduct Officer referral Student Investigation and Resolution Team

    University Conduct Committee

    Outcome Letter

    5 working days from University Conduct Committee Student Investigation and Resolution Team
    Student Request to Progress to Appeal Committee 10 working days from Outcome Letter from the Conduct Officer or University Conduct Committee Reported student
    Acknowledgement of Request to Progress to Appeal Committee 5 working days from reported student Request Student Investigation and Resolution Team
    Response to Request to Progress to Appeal Committee 10 working days from reported student request Student Investigation and Resolution Team
    Request for review of decision 10 working days from date of the decision not to allow an appeal Reported student
    Academic Registrar review outcome   10 working days from receipt of student request for review of decision not to allow an appeal Academic Registrar
    Appeal Committee   20 working days from decision to allow reported student request to go to Appeal Committee Student Investigation and Resolution Team
    Appeal Committee (Completion of Procedures) 5 working days from Appeal Committee Student Investigation and Resolution Team