C1.2.7 Timeframes

  • University Stage of Procedure

    Timescale

    Responsibility

    Referral of case to relevant conduct officer or another procedure

    As early as possible, but within 5 working days of the discovery of the potential breach

    Any person suspecting a breach of the conduct regulations

    Conduct Officer contacts the student for more information
    or to arrange an interview

    5 working days from referral

    Conduct Officer

    Student Response to Conduct Officer (CO)

    5 working days from  Conduct Officer contact

    Student

    Interview Date and Level 1 Outcome  Letter

    20 working days from initial contact from Conduct Officer

    Conduct Officer

    Student Request to Progress to University Conduct Committee
    (Level 2)

    10 working ways from outcome letter

    Student

    CO refers case to go to University Conduct Committee

    5 working ways from interview date

    Conduct Officer

    Acknowledgement of Request to Progress to Level 2

    5 working days from Student Request

    Student Disputes Officer

    University Conduct Committee
    (Level 2)

    30 working days from either the penalty letter or Student request to go to Level 2

    Student Disputes Officer

    Level 2 Outcome Letter

    5 working days from Conduct Committee

    Student Disputes Officer

    Student Request to Progress to Appeal Committee (Level 3)

    10 working days from Outcome Letter

    Student

    Acknowledgement of Request to Progress to Level 3

    5 working days from Student Request

    Student Disputes Officer

    Appeal Committee
    (Level 3)

    30 Working Days from Student request to go to Appeal Committee

    Student Disputes Officer

    Level 3 Outcome Letter (Completion of Procedures)

    5 working days from Appeal Committee

    Student Disputes Officer

    7.1 The University will endeavour to respond to any conduct case as rapidly as possible and will, where possible, adhere to the timeframes above.

    7.2 However, every case will need to be fully investigated and this may mean that a conclusion cannot be reached as quickly as either party would wish, particularly if the case is complex or extensive, involves external agencies or was submitted at a time when key staff are away from the University.  

    7.3 Timescales may be varied by the University where there is good reason to do so.