B5-18 Conferment of the award

  • 18.1 The delegated power to confer the degree rests with the Research Degrees Sub-Committee and the Sub-Committee, or the Chair on behalf of the Research Degrees Sub-Committee, shall make a decision on the reports and recommendation(s) of the examiners in respect of the candidate as laid down in Section 16.5.

    18.2 Where the degree has been awarded without amendments, the conferment date shall be the date of the Viva. Where Minor or Major amendments are required, the date of the award shall be the date the examiners’ signed off all revisions as being satisfactory and confirming that the degree may be conferred. In the case of resubmission and re-examination, the date of the award shall be the date on the letter or email, submitted by all the examiners, confirming that the thesis is satisfactory and that the degree may be conferred.

    18.3 Once a decision has been made on the examiners’ recommendation(s) as laid down in Section 16.5, one permanently bound copy of the thesis and all the necessary documentation has been submitted to the Research Degrees Team, the Chair of the Research Degrees Sub-Committee and the University’s Academic Registrar shall sign the appropriate conferment form – RDSC-MA/MSc/LLM by Research(C). When all the requirements of the University have been met, the conferment form shall be forwarded to the Student Records Team as authority to print the research degree certificate. The thesis submitted must be identical to that examined except for those corrections that have been requested by the examiners at either the first oral examination or in the case of a resubmission, the second oral examination.

    18.4 Following the award of the degree one copy of the thesis shall be lodged in the Research Degrees Team and a catalogue of all awards will be held in the Library of the University.

    18.5 Where the Research Degrees Sub-Committee has agreed that the confidential nature of the candidate’s work is such as to preclude the thesis being made freely available in the Research Degrees Team, the final approved thesis shall be retained by the University on restricted access and, for a time not exceeding the approved period (see paragraph 5.8), shall only be made available to those who were directly involved in the project.

    18.6 Candidates wishing to attend one of the University’s Graduation Ceremonies, must have been awarded their research degree at least eight weeks before the date of the Award Ceremony. All amendments required by the examiners should be approved, and the final bound copy of the thesis and all the necessary paper work must be submitted to the Research Degrees Team before a candidate may attend that ceremony.

    18.7 An electronic copy of the thesis must be submitted with the final hardbound copy of the final thesis. The electronic copy should be submitted as a Word document or in another suitable open document format. The electronic thesis should be saved on a CD ROM and inserted securely in the inside front copy of the thesis.

    18.8 The candidate shall confirm through completion of form RDSC-Decl, that the final electronic copy of the thesis may be submitted to the University’s repository (RADAR). The candidate should also confirm that:

    • the thesis can be made publicly available online;
    • the thesis can be made publicly available online only after an agreed period as approved by the Research Degree Sub-Committee;
    • the thesis may not be made publicly available online;
    • that an additional, abridged version can be made publicly available online during the limited period when the whole version of the thesis remains on restricted access;
    • permission has or has not been obtained for the use of all third party material included in the thesis and where that was not granted, those sections, images, graphics etc. have been removed from the electronic (PDF) submission.

    18.9 The candidate shall also confirm through completion of form RDSC-Decl, that the final hard bound copy of the thesis includes all the work approved by the examiners at or following viva if revisions are required.

    18.10 Where the candidate wishes to publish material from the thesis following final submission, they may complete the appropriate section on the RDSC-Decl form, withholding the electronic copy of the thesis for up to five years.

    18.11 Exceptionally at the final submission, student may request that the electronic copy of the thesis is withheld indefinitely by completing the appropriate section of the RDSC-Decl form.