Research ethics review for PhD and other Professional Doctoral candidates

  • Any research study involving data collection from human participants should be formally reviewed by the University Research Ethics Committee (UREC). This includes interviewing individuals about their professional roles or job experience and certain social media data collection. If you are in any doubt, please contact your Faculty / Department Research Ethics Officer.

    Speak to your Department/Faculty Research Ethics Officer (REO) to establish procedures for ethics review in the Faculty. Applicants must go through Faculty procedures and the REO will sign off the application to be submitted to UREC. You should work with your supervisory team to complete the documentation required for approval. The Director of Studies should be the named Principal Investigator along with the supervisory team and the Doctoral candidate. Time for amendments to the documentation should be factored in and travel should not be arranged until full approval from UREC is given.

    Full review by UREC

    Download and complete the University Research Ethics Committee form (E2U). The current version is dated January 2019 and must be used. Applications made on an older version of the E2U form will result in the application being returned to the research team. Included with the E2U form must be any supporting documentation for the study, such as participant information sheets, consent forms, questionnaires, surveys, permission to recruit, posters, recruitment text, etc. Version numbers should be added to the documentation and updated each time amendments are made and agreed.

    UREC meets 12 times a year from September to July and the meeting and deadline dates are available on the UREC website; these dates are set for the full year and must be strictly adhered to. Allow plenty of time for the application to be reviewed at Faculty / Directorate level before it is submitted to UREC for full review. In order for the committee to review research studies requiring ethics approval effectively, a maximum of 12 applications will be considered at each meeting. This maximum number of applications cannot be increased due to timescale and pressure on committee members.

    Applications will be allocated for review on a 'first come, first served basis' and will only be confirmed on receipt of the full, signed documentation to the UREC Administrator. Once the limit has been reached, any further applications will be carried forward to the next meeting.

    Please refer to the Code of Practice for Research Ethics for Research Involving Human Participants and to the University Research Ethics Committee and Guidelines for informed consent to promote good practice and to conduct formal ethics review of research. Should your research include the use of security sensitive material, please refer to the security sensitive webpage and Guidance Policy.

    Research Ethics Officers for 2018-2019