Each research student in the Faculty will be allocated £500 towards the costs associated with specific research activities during their research programme. This is not an annual payment but an allocation over the duration of your research
programme. Please note that:
- This allocation is to be drawn on throughout the programme, starting in year two. It is not available to students in their first year of study.
- Full-time students can draw on these funds in years two and three, part-time students in years two, three and four. It is not available to any students in the writing-up period.
- The research activity must be approved by the Director of Studies who must confirm that the student has met the required level to benefit from the specified research activity.
- The allocation is only to be used for research activities and cannot be used to fund printing, stationery, books, business cards (see below) or electronic equipment etc.
- The cost of interlibrary loans will be deducted from the £500 allowance – see below.
- The allocation can be used for the payment of a professional proofreader in the timeframe of the allocation as stated above.
- It is not to be used to travel to Oxford. As a student enrolled at the University, you are expected to finance your own travel to and from Oxford.
Printing and copying
Students across the university can now print and copy via the
Brookes Print-anywhere
facility. The Faculty will reimburse research students up to £150 in total (over the course of their programme) for printing/copying costs, provided they produce receipts and claim using the Research Students’ Expenses Claim Form which can be
obtained from the PGR Administrators.
The procedure for claiming research activity expenses has two stages:
- First, all requests for Faculty funding support must first be approved using the PGR Research Activity Expenses Application Form. This form, together with the Research Student’s Expenses Claim Form, are circulated to all research students by the
PGR Administrators. This must be signed by both your Director of Studies and the relevant PGR Tutor. Once your application has been approved please forward it onto the relevant PGR Administrator who will keep a record of what has been approved and
how much you have used of the £500 allowance.
- Second, reimbursement of expenses can be claimed using the Research Student Expenses Claim Form. Please remember to attach all receipts and sign the claim form as the claimant. Forms that are not supported by receipts will not be processed.
Completed claim forms should be forwarded onto the relevant PGR Administrator for processing.
While there are no deadlines for applications and bids related to student entitlements, allowances or additional resources: these can be made at any time of year. An application should be considered “approved” once a signature has been obtained
from the PGR Tutor.
Inter-Library loans
The cost of interlibrary loans for students in their second and third years (and fourth year for part-time students) will be deducted from the £500 allowance. Students should request a loan through the library’s online request service at
https://www.brookes.ac.uk/library/lending/illonline.html.
Fill in the form as instructed but leave the field requesting a code blank – you can submit it without this code. The Library staff will inform the Research Administrators of any requests and these will then be deducted from the student’s £500
allowance. NB: There is no need to fill in either the Research Activity Expenses Application Form or the Claim Form for Inter-Library loans.
The cost of any interlibrary loans made by students in their first year will be met by the relevant Department to the limit of three loans. Any subsequent loans must be paid for by the student.