Employing agency temps from 24 August 2015

Before you seek a temp, do consider if an existing Brookes student might be able to do some or all of the work.  The Talent Bank is a commission free way to source your vacancy need from our own students.

The University now has four contracted suppliers for agency staff, one supplier for each Lot (category) of staff which is broken down as follows:

Lot 1: Administrative and Clerical roles

Lot 2: Ancillary roles (e.g Caretakers, Cleaners, Catering Assistants)

Lot 3: Professional Services (Finance, Human Resources and Marketing)

Lot 4: IT

This approach will allow the University to work with approved agencies that are able to meet our specialist needs, whilst the pricing remains competitive.  From the 24th August 2015, the below agencies must be used.  Only when enquires have been exhausted with the relevant agency can the use of alternative agencies be considered.  If this situation occurs, please contact your link HR team to discuss which alternative agencies can be used.

The below table indicates which Agency to use for which Lot of staff, as well as the Agency’s supplier number in E5.

Please click on the required agency to find out more information.

Administrative & Clerical
Agency: Brook Street
Supplier number: PS003683

Ancillary
Agency: Blue Arrow
Supplier number: PS000248

Professional Services
Agency: Sopra Steria Recruitment
Supplier number: PS003367


IT
Agency: LA International
Supplier number: PS003676

Manager top tips

  • You should supply the Agency with an up to date job description or at least an outline of the roles and responsibilities of the position you require filling so they can assess candidates appropriately;
  • Please make sure you have raised a purchase order before you place the booking for your temp.  The relevant supplier number as detailed above is all you need to raise a purchase order;
  • On their first day, ensure your temp has a brief induction to key contacts, areas of work and immediate surroundings including fire exits and key facilities (e.g toilets, staff rooms, drink making facilities)
  • Ensure you approve your temp’s time sheet on a weekly basis so payment of their salary is guaranteed.
  • Parking - if your temporary member of staff is unable to use public transport to travel to work, they can request a temporary parking permit which they can pay for either on a weekly or monthly basis.  To do this, they should email transport@brookes.ac.uk and copy you as the line manager in.  They will need to detail the start and planned end date of their placement and the campus(es) they will be working at.