Communication before the event

Every participant should be asked if they have any specific needs or requirements for the event at their initial registration. This could include:

  • Refreshments
  • Access
  • Materials (colour, font, format, in advance)
  • Parking
  • Hearing loop

These should be requested on a registration form, or in a statement within an e-mail. For example: “please let us know if you have any specific needs or requirements for this event e.g. disabled parking, access, alternative material formats, dietary needs etc.”

  • Workshop leader(s), support staff and potentially the reception area, entrance lodge, and catering provider should be informed of these.
  • Information about the location of disabled parking spaces should be sent to participants requiring a space.

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