Archiving research data

This page is for Oxford Brookes University staff. Its purpose is to explain internal processes to staff members. It was moved into its current location on the website in Autumn 2022.

Page content is being revised to reflect the move to the new Research, Innovation and Enterprise Directorate.

As a researcher, you will need to decide what will be made available, from raw data to final outputs.  All of this may be determined, wholly or in part, by your funder (if you are in receipt of external funding) and by the University’s Research Data Management Policy.

Why archive?

What digital data to archive?

With the datasets to support your publication now residing within an appropriate repository and it meets the research management policy of the funding body and University, the question now is what happens with the data that remains?
Determining whether your data should be kept if you don’t think it meets any of the ‘must be kept’ criteria, is potentially easier, but is still based on a value judgment.

OBU's archiving solution

Digital preservation includes a wider range of activities that are required to ensure digital content is readable and understandable over time.   The University’s digital research archiving solution is provided by Arkivum, who is a leading provider of digital archiving with guaranteed integrity, trustworthiness and usability for the long term.  

Arkivum is a suitable option for:

  • personal data e.g. surveys, questionnaires 
  • data that underpins a significant number of outputs/projects 
  • sizeable datasets i.e. over 500 gigabytes 
  • if your funder mandate specifically requires data to be retained and accessible
  • something politically sensitive data – CITES/security/terrorism or raise other issues for consideration.

Depositing to Arkivum

The digital archiving service, Arkivum Service has recently been upgraded to a full cloud-based provision.

For access please follow the steps below: 

Use metadata

Whatever is decided, the important thing is to say why you have made the decisions you have. You need to justify the decision to keep data, and use metadata to describe what that data is and why it is being made available for reuse.