FAQs

Those students who have not registered their modules by the end of the appropriate registration window will be allocated modules from the remaining choices available after those students who have registered their modules during the appropriate period. This will mean that the preferred options for students who did not register within the appropriate window may not necessarily be available to them.

This is the message that we are sending to students who didn’t register any modules on their programmes:

Thursday 18 April	Module registration closes.
Monday 29 April	Two reports will be sent to Faculties: Capacity report - stating the number of students registered on each module and the capacity of the pre-allocated room. Students registration report - showing the modules and number of credits that each student has registered for the next academic year.
Friday 17 May	Faculties will return the populated students registration report back to Student Central and Timetabling. **
Friday 31 May (according to the numbers)	Student Central will finish populating the modules in the students' programmes.
Friday 31 May to Friday 28 June	Timetabling Team will allocate this information.
Monday 1 July	Timetable is released.

**The internal Faculty process to populate this report will be defined by each Faculty ADSE.

Students who registered during the registration window and have errors in their programmes will have the opportunity to make the appropriate corrections during the amendment periods of June and July.

The amendment periods will take place over a two-week period during results week in June and July. The results week will start on different dates for Undergraduate (modular and non-modular) and postgraduate programmes. 

Students with the following circumstances:

• returning from temporary withdrawal
• students whose placement/funding has not been confirmed for the upcoming year
• students transitioning from Foundation programmes to year 1 of Undergraduate degrees

Can register their modules on Weeks -2, -1 and Week 0 of their commencing academic year.

Please note that students whose search for a placement was unsuccessful will have the opportunity to register the modules that they would like to take instead of the placement during the June and July amendment periods or, as the last opportunity, during Week -2, -1 and Week 0 of their commencing academic year. 

The late addition/deletion process, as it is now, has a big effect on the timetabling process and space optimisation. Therefore, these requests will only be open for students who, due to extraordinary circumstances, have an exceptional reason to request the change. This request must be approved by the Academic Registrar and it will be subject to room capacity and other timetabling constraints. 

The extraordinary changes process has been created for students who, due to extraordinary circumstances, have an exceptional reason to request a change. 

• Students who consider themselves to have an extraordinary reason to request a change will be required to email their request to 'Academic Registrar Extraordinary Changes': extraordinary-changes@brookes.ac.uk.
• The Academic Registrar will consider if the request is appropriate. It will also be subject to room capacity and other timetabling constraints.
• The request must be approved by the Academic Registrar.

Changes to a student's programme after the registration windows are not permitted. However necessary adjustments to a student's programme can be made only in the following circumstances:

• Amendment period
• Extraordinary changes
• In-year incorrect entries hindering progressions
• Academic English addition.

Students who made incorrect entries to their next academic year’s programme that will hinder their progression if left uncorrected, and who didn’t correct these entries during the appropriate amendment period, will, only in these circumstances, be able to use an amendment form provided by Student Central from the start of Semester 1. 

• Student Central will perform internal checks and will subsequently contact affected students with a link to an amendment form in Moodle, an explanation about the error and the corrective measures needed.
• Where students have spotted an error themselves and want to correct it before Student Central carry out their internal checks, the information provided on the webpage will prompt students to contact Student Central who will make the amendment form available if appropriate. All amendments will be subject to timetable constraints.

These modules are specifically for students who have self-referred or been referred by staff for extra support in this subject. Therefore, these modules can be added to a student’s programme outside of the usual registration windows by using a Moodle form available from Week 1. Timetable constraints will apply.

Students that have submitted a subject change for approval should register their modules for their current subject during the appropriate registration window. Once the subject change has been approved by the appropriate exam committee, students should use the closest amendment period (June, July or January) to make the appropriate changes according to their new subject.  

In the scenario where the subject change is not approved, students will not be required to make any further changes, as they will have already registered their modules for the programme that they were originally registered on during the appropriate registration window.

Students will be able to use the amendment period in June and July to register for the independent study, as they are non-timetabled modules, (following approval at the preceding examination committee) providing they have registered their other modules during the registration window (1-18 April).

If the students haven’t been able to submit the M88 Form during the registration period, and the interest of the student for these modules haven’t been picked up at the moment of completing the students' programmes (the programme has been prepopulated with a different choice), students will be allowed to register their ISM during the amendment periods, changing one of the optional modules that have been pre-allocated to them (this option is available JUST for this type of module).

Students will be able to change their dissertation subject during the amendment periods of June and July (10-21 June and 22 July - 2 August) and if necessary in September during Week -2 to Week 0 (2-20 September). If it is just the title that needs to be changed, students will be able to use the M199T as they do currently.

Ideally, students should have registered these modules in April but if they have not, they will still be able to register those modules during the amendment periods, subject to timetable constraints.

The deadline for module registration has been set up according to the time that students started their course and/or specific course characteristics or circumstances, facilitating a good balance between a suitable time for informed decision making for students regarding their module choices and appropriate lead times for the planning and delivery of modules, workload and other core University processes.

There will be a single module registration deadline per student, but three registration dates for the University, as each group of students will have just one date to register their options.

The registration windows are:

Enrolment period	Continuing students		New students
September (or another date between June and October)	April	1 - 18 April (dates may vary due to Easter break)*	September	Week 0
January (or another date between November and May) AND September students with unconfirmed placement/funding, returning from temporary withdrawal, exchange/study abroad students, foundation degree students transitioning to Year 1	September	Week -2, -1, 0	January	Week 0
January students with unconfirmed placement/funding, returning from temporary withdrawal, exchange/study abroad students, foundation degree students transitioning to Year 1	January	Week -2, -1, 0	January	Week 0

_{* Specific times for each year will be set in advance by CSA Team in Student Central.}

The dates for registration have been set up at these times of year in order to give sufficient time for the Course and Student Administration Team to process all major and minor changes and reflect them in the system by the time of registration. These April/March dates will be set out by Student Central from now on, as they may vary due to the Easter break.