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One of the most important functions of your role as an Academic Adviser is to touch base with all advisees at least twice during the academic year, and maybe more often depending on the nature of the programme.
This relates to all your new and continuing students, at undergraduate and postgraduate level. Usually these meetings are scheduled at the beginning of each semester. In addition to these scheduled meetings, it is also important to build up a relationship with your advisees through casual and less formal encounters over time.
Note that your advisees will be aware, from the statement in their programme handbook, where and how academic advice and guidance should be provided. You need to know this, too, and make sure you are clear on what elements of advice on the programme you are specifically responsible for providing. If you are unclear what these should be, then this is something that you should discuss with the relevant Programme Lead.
The following timeline offers you some suggestions of when to meet and what you might discuss at each of these meetings, but the precise details will depend on local programme-level decisions.
At start of Week 0, you need to check your advisees’ student records in order to:
Now is the time to get to know your new advisees.
If an advisee does not respond to your invitation to meet, follow up directly and make arrangements to see them. If there is still no response, check whether the Programme Lead or Student Support Coordinator is aware of any reasons for this.
If an advisee does not respond to your invitation, follow up directly and make arrangements to see them.