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Guidance for processing UMP credit entry applications and completing the M103 form.
These notes are to guide staff responsible for the award of credit on the Undergraduate Modular Programme (UMP). They accompany the latest version of the M103 form which is available to download from the forms for staff webpage. After the introduction the instructions are arranged in numbered sections which follow the numbered sections on the M103 form.
Staff who are new to the process of assessing and awarding credit are advised to contact Programme Support in Student Registry for advice (ext. 2878, email firstname.lastname@example.org).
The following documents may also be useful for reference:
The M103 form is for staff use only and is used to award prior certificated credit for students registered on an Undergraduate Modular Programme (UMP) award.
Information from the form is converted directly onto a student’s record so that the Student Records System (Banner) can read and include it in the process of checking the student’s programme and generating programme errors, the programme summary, etc. It is therefore essential that the credit awarded is based on the subject rules that will apply to the student at the point they enrol.
For further information, please see
Rules applicable to specific students.
Please note, UMP Regulation B2.14 (Admission with Credit and Credit Transfer) below sets the minimum that a student must complete on the UMP for the various awards.
B2.14.ii A student may transfer credits derived from either prior learning and/or concurrent study at another institution. In order to obtain an award from the University, the minimum credit earned on the UMP shall be as follows:
Six acceptable module credits
Certificate of HE
Six level 4 module credits
Certificate of Associate Study
Six module credits; including at least two at level 5 or level 6 honours
Therefore cannot apply for credit.
Diploma in Advanced Study
Six level 5 or level 6 module credits
Six acceptable level 5 or level 6 module credits
Diploma of HE
Six acceptable module credits; including at least four at level 5 or above
Degree without Honours
Six level 5 or above acceptable module credits or four if prior credit was earned on a Brookes award. At least four of the acceptable module credits must be taken at level 6 honours (or two, if two acceptable level 6 honours module credits are awarded as prior credit)
Eight level 5 or above acceptable module credits including sixlevel 6 honours module credits (or four if two acceptable level 6 honours module credits awarded as prior credit)
Integrated Master’s degree
Eight Level 5 or above acceptable module credits including sixlevel 6 honours module credits (or four if two acceptable level 6 honours module credits awarded as prior credit), and six level 7 modules.
Notwithstanding the above, at least two acceptable module credits must be passed at the University in each subject of study for combined named awards. Credit can only be awarded to UMP students registered for one of the awards listed above.
In respect of regulation B2.14, it is a requirement that students take 8 acceptable module credits on their new UMP registration for the award of an Honours degree.
The sole exception to this exists where a student is transferring in credit from a Modular Associate registration which means that they can achieve the minimum number of modules required for an UMP award by studying less than eight acceptable module credits on their new UMP registration. This exception does not mean that students can bring in any more than two thirds of the credit required for their award.
Points to note:
Students may be granted an exemption from a module when learning equivalent to that shown by
passing the module has been achieved. If a formal exemption grade is awarded such a module does
not count towards any award requirements, the student still has to take the full amount of modules
required for their award i.e. an exemption is not a credit.
Where an applicant has some relevant professional qualification or credit at Master’s level.
Please see an example of a completed Section 5 below:
Student must complete by (if year of entry Sept 2015)