Your first day

If you have not yet returned these documents to the HR department, you can send them via the internal post. The HR Department is based at the Wheatley campus, Block B, room 2.01. Alternatively, you could email scanned copies of the documents to your link HR team.

You should take some time to familiarise yourself with some of the key policies at Oxford Brookes. These include:

• Equality, Diversity and Inclusion policy
• The University’s Code of Conduct
• Information Management
• Financial regulations
• Our Guiding Principles

You can find other key policies here.

On joining Brookes you will be issued a Brookes ID card.  The card also enables you to access the library services, borrow laptops, use Print Anywhere and access security controlled areas where required by your role. More information is available in this Q&A

To log onto your computer and Brookes network you will need a password. You will receive two emails (to your registered personal email address) the night before your contracted start date at Brookes. The first of these emails will contain your staff number (User ID), the second will contain a unique link for you to create a password. If you do not create a password within 48 hours you will have to request another password on the ‘Secure Forgotten Password Page’. After inserting your Staff Number a new unique link will be sent to your personal email address. Use this password both for logging onto a Brookes computer and your email account.

To collect your Staff ID card you should take a form of photographic identification (e.g. driving license or passport) and your employee number (P00xxxxx) to your nearest IT Service Desk Point.  If you are based at the Bath site your IT support team will assist.

Email account and calendar

At Oxford Brookes we use Google Workspace. This consists of your email, calendar, Google Chat, Google Meet and Google office applications (e.g. Documents, Sheets, Slides). A two-hour ‘Introduction to Google’ workshop is available for new members of staff who are not familiar with Google and its applications. If you have a working knowledge of GMail but wish to build on this, there is an alternative workshop available for all members of staff. Further details about Google workshops can be found here

To access your Gmail account:

1. Visit gmail.com.
2. Enter your 8-digit staff number (p00xxxxx) followed by ‘@brookes.ac.uk’ in the ‘Email’ box.
3. Enter your password that you have just created in the ‘Password' box.
4. Click ‘Sign in’ and your email inbox will appear on the screen.

To select other Google applications, once logged into your Google email account, click on the 9 dots icon located in the top right hand corner of your screen (Google apps icon). This allows you to switch between Docs, Sheets, Slides, Calendar etc. 

Phone

The telephone network at Oxford Brookes operates on an internal network. Your office phone or the phone you have access to use will have a unique four digit extension number. There is also a voicemail facility attached to each phone. To find out more about how to use the internal phone network, as well as how to set up a voicemail account, visit the phone directory.

Each member of staff has their own portal page which is linked to the HR system, CORE.

Your portal page will display your personal details as well as details about your position at Oxford Brookes. You will be able to access some of your personal information yourself and access your online payslips from this page. On your first day, you will receive an email to your staff account asking you to update your bank details and emergency contact details on your portal page.

You will need your staff number and your password to access your portal page. For further information on how to use and navigate around your portal page, visit the Staff HR Portal Training site.

Please take a look at the Induction Checklist. You will need to log on to the LMS staff learning using your p-number and password.  Then, you need to click on 'enrol me'.

The checklist will signpost key processes and policies you need to be aware of including information on Health and Safety.  Take some time on your first day and over your first week to work through the checklist.  You should make sure you have completed this by the end of your probation period.