Your first day

  • Your first day
  • If you have not yet returned these documents to the HR department, you can send them via the internal post. The HR Department is based at the Wheatley campus, Block B, room 2.01. Alternatively, you could email scanned copies of the documents to your link HR team.

    You should take some time to familiarise yourself with some of the key policies at Oxford Brookes. These include:

    You can find other key policies here.

    On joining Bookes you will be issued a Brookes ID card.  The card also enables you to access the library services, borrow laptops, use Print Anywhere and access security controlled areas where required by your role.  More information is available in this Q&A

    To log onto your computer and Brookes network you will need a password. Once you are logged on, you can change you password via your Personal Information Page (PIP). Use this password both for logging onto a Brookes computer and your email account.

    To collect your password and staff ID card you should take a form of photographic identification (e.g. driving license or passport) and your employee number (P00xxxxx) to your nearest IT Service Desk Point.  If you are based at the Bath site your IT support team will assist.

    Email account and calendar

    The email server used by Oxford Brookes is Google, which also hosts the calendar management system. A two-hour ‘Introduction to Google’ workshop is available for new members of staff who are not familiar with Google and its different applications. If you have a working knowledge of GoogleMail but wish to build on this, there is an alternative workshop available for all members of staff.

    Further details about Google workshops can be found here


    The telephone network at Oxford Brookes operates on an internal network. Your office phone or the phone you have access to use will have a unique four digit extension number. There is also a voicemail facility attached to each phone. To find out more about how to use the internal phone network, as well as how to set up a voicemail account, visit the phone directory.

    Each member of staff has their own portal page which is linked to the HR system, CORE.

    Your portal page will display your personal details as well as details about your position at Oxford Brookes. You will be able to access some of your personal information yourself and access your online payslips from this page. On your first day, you will receive an email to your staff account asking you to update your bank details and emergency contact details on your portal page.

    You will need your staff number and your password to access your portal page. For further information on how to use and navigate around your portal page, visit the Staff HR Portal Training site.

    Please take a look at the Induction Checklist. 

    This document will signpost key processes and policies you need to be aware of including information on Health and Safety.  Take some time on your first day and over your first week to work through the checklist.  You should make sure you have completed this by the end of your probation period.