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You should take some time to familiarise yourself with some of the key policies at Oxford Brookes. These include:
You can find other
key policies here.
On joining Brookes you will be issued a Brookes ID card. The card also enables you to access the library services, borrow laptops, use Print Anywhere and access security controlled areas where required by your role. More information is available in this Q&A
To log onto your computer and Brookes network you will need a password. You will receive two emails (to your registered personal email address) the night before your contracted start date at Brookes. The first of these emails will contain your staff number (User ID), the second will contain a unique link for you to create a password. If you do not create a password within 48 hours you will have to request another password on the ‘Secure Forgotten Password Page’. After inserting your Staff Number a new unique link will be sent to your personal email address. Use this password both for logging onto a Brookes computer and your email account.
To collect your Staff ID card you should take a form of photographic identification (e.g. driving license or passport) and your employee number (P00xxxxx) to your nearest IT Service Desk Point. If you are based at the Bath site your IT support team will assist.
At Oxford Brookes we use Google Workspace. This consists of your email, calendar, Google Chat, Google Meet and Google office applications (e.g. Documents, Sheets, Slides). A two-hour ‘Introduction to Google’ workshop is available for new members of staff who are not familiar with Google and its applications. If you have a working knowledge of GMail but wish to build on this, there is an alternative workshop available for all members of staff. Further details about Google workshops can be found here
To access your Gmail account:
To select other Google applications, once logged into your Google email account, click on the 9 dots icon located in the top right hand corner of your screen (Google apps icon). This allows you to switch between Docs, Sheets, Slides, Calendar etc.
The telephone network at Oxford Brookes operates on an internal network. Your office phone or the phone you have access to use will have a unique four digit extension number. There is also a voicemail facility attached to each phone. To find out more about how to use the internal phone network, as well as how to set up a voicemail account, visit the phone directory.
Each member of staff has their own
which is linked to the HR system, CORE.
Your portal page will display your personal details as well as details about your position at Oxford Brookes. You will be able to access some of your personal information yourself and access your online payslips from this page. On your first day,
you will receive an email to your staff account asking you to update your bank details and emergency contact details on your portal page.
You will need your staff number and your password to access your
portal page. For further information on how to use and navigate around your portal page,
visit the Staff HR Portal Training site.