Timetabling production process and deadlines

The Timetabling team will work with academic colleagues on the production of the 2022/23 timetable. We are returning to an annual timetable in 2022/23. We are providing this guidance on the process to help academic colleagues understand what is required from them and when. Please get in touch with any concerns or queries.

Please note that the team are working in an agile manner so first contact should be via email.

Summary timeline for 2022/23

Process Deadlines

Module Run Confirmation, New module Slot Requests, Module Slot Change Requests

Deadline 31 January 2022 for the whole 2022/2023 academic year.

Module Delivery Data

Data Collection Window: 7th February 2022 - 4th March 2022.

Deadline 4th March 2022 for the whole 2022/2023 academic year.

Module Delivery Constraint

Data Collection Window: 28th February 2022 - 21st March 2022.

Deadline 21st March 2022 for the whole 2022/2023 academic year.

Rooming

Rooming will begin on 21st March 2022.

Deadline 3rd June 2022 for the whole 2022/2023 academic year.

Continuing Students Module Registration

TBC for the whole 2022/2023 academic year.

Student Fitting of continuing students to sets: 6th June to 4th July 2022

Draft Timetable Checking

Draft Checking Window: 6th June 2022 - 20th June 2022

Deadline 20th June 2022 for the whole 2022/2023 academic year.

Timetable Publication and Late Changes

Module timetables published on google calendar and Student timetables published to their google calendars: 4th July 2022

New students will not see a full timetable in their google calendar until they have selected all their modules and been fitted to sets for their registered modules.

Set Changes

Student Fitting of continuing students to sets: 6th June to 4th July 2022.

Any requests for specific student allocations must be received by 20th June 2022 for continuing students and 22nd August 2022 for new students. You may agree a later date for providing the detailed lists with your faculty timetabler but you must notify them of the specific allocation request by the deadline.

Induction week

Semester 1: 19 September 2022

Semester 2: 19 January 2023

Teaching starts

Semester 1: 26 September 2022

Semester 2: 23 January 2023

Accessing timetables

Academic timetables can be viewed and printed via Google Calendar.

For information about using your Brookes Google Calendar, see Google Apps on the IT Services website.

Timetabling Policy

University regulations on timetabling can be found in the Timetabling Policy.

Cancellations or urgent changes

If you want to cancel or amend a teaching session, please contact our team by email or by phone as soon as possible. You will need to provide the module number and any other relevant information. New amendments are shown on the students' Google calendars within two hours. If the cancellation or change has less than 2 hours notice, then you will be asked to email your students and place notices on the rooms.

Frequently asked questions