Timetabling production process and deadlines

The Timetabling team will work with academic colleagues on the production of the 2023/24 timetable. We will continue to produce an annual timetable.. We are providing this guidance on the process to help academic colleagues understand what is required from them and when. Please get in touch with any concerns or queries.

Please note that the team are working in an agile manner so first contact should be via email.

Summary timeline for 2023/24


Module Run and Slot Confirmation

Response required for every module expected to run and need a timetable in 23/24 year

Window: 6th – 20th February 2023

Deadline 20th February 2023 for the whole 2023/2024 academic year. 

New Slot Requests and Slot Change Requests

Nil returns permitted if no new modules to timetable or no slot changes for existing modules

Window: 6th – 20th February 2023

Deadline 20th February 2023 for the whole 2023/2024 academic year.

Module Delivery Data

Response required for every module that requires a timetable in 23/24 year

Window: 6th – 31st March 2023

Deadline 31st March 2023 for the whole 2023/2024 academic year.

Please include all drop in sessions, class group, academic adviser or programme based sessions as well as module based sessions.

Module Delivery Constraint

Nil returns permitted if module has no time or space restrictions due to the teaching activity or the allocated staff

Window: 7th March– 3rd April 2023

Deadline 3rd April 2023 for the whole 2023/2024 academic year.

Estate Confirmation for 2023/2024

The available teaching spaces to be used for the next academic year will be confirmed with ECS colleagues by 31st March 2023.

Faculties to advise of any changes to specialist spaces by 31st March 2023.


Rooming will begin on 4th April 2023.

Deadline 5th June 2022 for the whole 2023/2024 academic year.

Continuing Students Module Registration

Compulsories to be added 2nd -22nd April 2023.

Optional choices window 24th April – 12th May 2023

Draft Timetable Checking

Confirmation Correct or Change Requests Response required

Draft Checking Window: 5th– 23rd June 2023

Deadline 23rd June 2023 for the whole 2023/2024 academic year.

Timetable Publication

Module timetables published on google calendar and Continuing student timetables published to their google calendars: 3rd July 2023

New students will not see a full timetable in their google calendar until they have selected all their modules and been fitted to sets for their registered modules.

Post Publication Changes

Essential post-publication changes must be submitted as soon as they are known. Change requests received within 4 working weeks of the start of semester will not be accepted unless they are to address a loss of staff, significant change in student numbers, late accreditation body demands or have ADESE support.

S1: 25th August 2023

S2: 22nd December 2023

S3: 26th April 2024

Manual Set Lists

Nil returns permitted if you have not agreed a manual set fitting with your faculty timetabler

Continuing Students : 5th June 2023

New Students: 10am on 20th September 2023

January New Starts: 10am on 25th January 2024

Set Changes

Students can request set changes without Module Leader Approval until the end of Week 0.

Students can request set changes with module leader approval from Week 1 to Friday of Week 5.

Students should not change set after Week 5.

Induction week

Semester 1: 18th September 2023

Semester 2: 22nd January 2024

Teaching starts

Semester 1: 25th September 2023

Semester 2: 29th January 2024

Semester 3: 28th May 2024

Accessing timetables

Academic timetables can be viewed and printed via Google Calendar.

For information about using your Brookes Google Calendar, see Google Apps on the IT Services website.

Timetabling Policy

University regulations on timetabling can be found in the Timetabling Policy.

Cancellations or urgent changes

If you want to cancel or amend a teaching session, please contact our team by email or by phone as soon as possible. You will need to provide the module number and any other relevant information. New amendments are shown on the students' Google calendars within two hours. If the cancellation or change has less than 2 hours notice, then you will be asked to email your students and place notices on the rooms.

Frequently asked questions