Publication, set allocation and late changes

Publication

The module timetables for the whole academic year will be published to module Google calendars for staff and to students personal Google calendars on: 4 July 2022.

New students will not see a full timetable in their Google calendar until they have selected all their modules and been fitted to sets for their registered modules.

All users who are subscribed to the calendar for a module will have it populated into their personal Google calendar.

All students with modules registered will see their whole group teaching populated into their personal Google calendar. They will see any set based teaching as soon as they have been allocated to their teaching set.

Set allocation

The Timetabling team have to allocate students to teaching sets. This will update the student’s Google calendars with their set teaching events and populates the Argos class lists.

Student Fitting of continuing students to sets: from the first week of June

New students will be fitted as they register modules and before teaching starts.

Any module that requires specific students to be allocated to specific sets should notify their faculty timetabler of the requirement and agree a suitable deadline for the provision of the set lists in order to enable the work to be completed before the timetable is published to students. Any requests for specific student allocations must be received by:

From June for continuing students
From August for new students.

You may agree a later date for providing the detailed lists with your faculty timetabler but you must notify them of the specific allocation request by the deadline.

Late changes

The late changes process formally begins when we publish the draft timetable. Any changes to the timetable that might be required must be requested via the late changes form and will be subject to availability.

It is vital that any changes to the timetable are minimised after publication as staff and students will be making plans and personal arrangements on the basis of the published timetable.

It should be noted that spaces will be booked for other University business once the timetable is set. This means that the available space to accommodate a change will decrease further, the later in the year that a change is requested.

If changes are essential then they must be notified as quickly as possible to maximise the notice staff and students will receive. The team will work with you to find a suitable solution if your first choice of space or time is not possible.