Project plan

  • The Project Plan is part of Stage 3: Planning of the project lifecycle and working towards approval at Gateway 3: Initiation.

    Who prepares the Project Plan?

    The Project Manager is responsible for the preparation and production of the Project Plan. A useful starting point to the production of the Project Plan is to transfer relevant information from the Business Case. The Project Manager must actively engage with key stakeholders to gather the relevant input to support the Project Plan. It is also useful to agree how best to present the plan to the Board as Microsoft Project may not be available to everyone. Before going to the Board for approval, the Project Manager must obtain the Project Sponsor/Executive sign-off. 

    What is the purpose of the Project Plan?

    The Project Plan provides the statement of the project deliverables, the critical activities, the timescales of when they are planned to be achieved, and the identified resources who will own the specified action.  It is usual practice for a project deliverable to be defined in terms of key milestones.  Achievement of the specified set of key milestones will result in the completion of the project deliverable.  The Project Plan should also include activities for assurance, quality management, risk management, configuration management, communication and any other project controls.

    The appointed Board will review the Project Plan in conjunction with the PID to make informed decisions as to the continued viability of the project.

    Proper planning and preparation prevents poor performance

    Download Microsoft Word template