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How you will go about it, when it will happen and who will be involved
This stage is focused on the practical planning of the project. The elements of the plan being brought together to form the Project Initiation Documentation (PID).
The PID forms the contract between the Project Manager and the Project Board. It is a live document updated periodically, with board approval, to reflect the current status of the project.
Key stakeholders will be actively engaged and input into the development of the PID documentation and supporting plans. Collaboration with others will help to form robust plans and enable the Project Manager to overcome any initial challenges and be supported in identifying mitigating action to any reported risks.
Any changes to the definition and scope of the project are solely the responsibility of the Project Board. If detailed planning activity reveals necessary or desirable changes these can be requested by submitting a Request for Change form for approval as outlined in the Governance and Change Controls guidance.
The Project Board may require that project delivery is managed in controlled stages. Deliverables can then be defined, planned and managed in stages, with the output being presented as a Stage Plan to the Project Board.
Realistic plans are critical to achieving a successful project.