Sending my application

  • Changes to the application process

    From 05 November 2018 the UKVI are gradually introducing a new system for making your Tier 4 visa application in the UK. 

    We don't yet have the details of exactly how this will work and so for the time being we recommend using the existing system which should be available until 29 November 2018.

    The new system will allow you to upload scans of your documents, however it is very important that you have your documents checked by ISAT first.

    You will also be able to retain your passport whilst your application is being decided, however you must not travel outside of the UK and Ireland as if you do your visa application will be automatically withdrawn.

    What we have been told about the new system:

    • After completing your Tier 4 application and paying your Immigration Health Surcharge online you will be directed to Sopra Steria’s website to book an appointment at a UKVCAS centre. You will be able to choose an appointment within 5 working days of making your application.
    • At this stage, you can choose whether to purchase added-value services. Please note that ISAT provide document checking and immigration advice free of charge. Also you will be able to get translation services that are significantly cheaper than that offered at the UKVCAS centres.
    • There will be 57 UKVCAS centres across the UK: 6 core service centres offering free appointments; 50 enhanced service centres offering charged appointments; and 1 premium lounge.
      Nearest Core Service Point (no additional charges for booking your appointment)
      Sopra Steria, Ground Floor, T3, Trinity Park, Bickenhill Lane, Birmingham, B37 7ES

      At your appointment you will:

      • show your appointment confirmation (you will get this as an email containing a QR code) and ID documents to confirm your appointment
      • enrol your biometric information (fingerprints, photograph) and digital signature
      • submit your supporting evidence (unless you choose to self-upload this - you must get your evidence checked by ISAT first)
      • show your passport or travel document and have your identity checked
      • speak to a member of staff who will check that your biometric information has been successfully enrolled and your passport and supporting evidence has scanned correctly
      • In most cases, you will have your supporting evidence (including your passport) returned to you immediately once the appointment is finished, but you must not travel until you have received a decision on your application.

    Postal option

    This is the least expensive option but is also the route that takes the longest. The Home Office aim to decide your application within 8 weeks of the date you have your biometrics taken but it can take longer especially in September and October.

    Can the University send my documents?
    Yes, if we have gone through your on-line application and have looked through all your supporting documents then we can send your documents to the Home Office for you. We will pay for the cost of postage.

    Priority postal option

    If you need your visa and documents back more quickly and you can pay the higher cost then you can choose this option to get a decision on your visa application in 10 days. 

    After applying you will need to post your documents by Special Delivery (keep your receipt) to the UKVI so that they arrive within 2 days of completing your visa application. You will then need to attend the Post Office to have your biometrics taken within 2 working days - you can download your biometrics letter as soon as you have completed the online Tier 4 form.

    Premium option

    You can select this option if you want to go in person for an appointment at the Home Office. You will be asked to select your available times and locations towards the end of the on-line visa application form. Your interview must be within 45 days of the date you complete and pay for your on-line application. The UKVI should normally make the decision on your visa on the day of your appointment but they may not do so if they need to make any further checks.

    Your finance documents must be dated no later than the date you complete and pay for your on-line application so make sure you have had your form and documents checked by ISAT before you complete your application.

    Going to Croydon: Lunar House, 40 Wellesley Road, Croydon  CR9 2BY 
    Take a coach from Oxford to Victoria in London.   Trains go regularly from Victoria Station to East Croydon.  It takes about 3 hours to go from Oxford to Croydon. From East Croydon Station, turn right along George Street and turn right into Wellesley Road.  After walking for 5 to 10 minutes, Lunar House is on the right.    
    Going to Birmingham: Dominion Court, 41 Station Road, Solihull, Birmingham, B91 3RT. You can go by train from Oxford to Solihull.

    Premium / in person appointments (UKCISA) (Scroll down to the bottom of the page.) More information (UKVI)

    Can I make an application without ISAT?

    We strongly recommend that you send your application with the help of ISAT as it is our job to keep up to date with the immigration rules and these change frequently. If you choose not to get our help you must read carefully the information below: 
    Tier 4 requirements (UKCISA) 
    Making an application (UKCISA)
    Tier 4 requirements (UKVI)

    Making an application (UKVI)

    More detailed guidance (UKVI)