Information on how to keep yourself and others safe with Test & Trace, Reporting and Self-Isolation

1 October 2020

NHS Test and Trace, hands in a lab

On 24 September 2020, the NHS released the NHS Track and Trace application. We encourage you to download this application and use it in and around Oxford Brookes University campuses.

If you develop Covid-19 symptoms - self-isolate, get tested and report it.

Self-isolate. If you develop Covid-19 symptoms, please self-isolate immediately and book a test. Do not come to campus if you have symptoms.

Get tested. You can book a test online at GOV.UK or by phoning NHS 119. Please use your university address when booking.

Report it. Please use the Brookes Covid-19 Reporting form to report if you have received a positive test for Covid-19, or if you have Covid-19 symptoms but awaiting a test, or if you are self-isolating (i.e. due to being a close contact of someone who is a confirmed Covid-19 case).

Please help protect each other. Let the people you live with know if you have Covid-19 symptoms, and if you receive a positive test because they will need to self-isolate as well.


If you test positive for Covid-19, you must self-isolate for ten days. That means staying at your university accommodation and avoiding contact with other people as much as possible, including those you live with. You should not leave your place of residence for any reason (other than to seek medical help, or in another emergency such as a fire alarm).

If you share a student house, then your housemates should self-isolate for 14 days starting from the day you became ill.

If anyone in your household becomes unwell during the 14-day period they should get tested for Covid-19. If their test is positive, they’ll need to self-isolate for ten days from when their symptoms started but if their test result is negative, they should continue to self-isolate for the 14-day period.

If you do not have symptoms you do NOT need to get tested. Please note that receiving a negative Covid-19 test during a period of self-isolation does not shorten the length of time for which you are required to self-isolate - you must still isolate for the required time period.

A failure to self-isolate where required will be considered a significant breach of the ‘Keeping each other safe principles’ and therefore a breach of the student conduct regulations. From 28 September, people will be required to self-isolate by law if they test positive or are contacted by a test and trace service.

The University has put a system in place for checking in on students who are self-isolating and to provide support if required. If you have told us that you are self-isolating someone will get in touch with you to check if you need any support. Please see the self-isolation FAQs for more information.

Government guidance on self-isolation

If you live with a person who has symptoms of Covid-19 or has had a positive test result, please follow this guidance.

If you have been in close contact with, but do not live with, a person who has tested positive for Covid-19, please follow this guidance.

NHS Test & Trace

If you, or anyone you’ve had close contact with, tests positive for Covid-19 then you’ll be contacted by NHS Test & Trace and asked to self-isolate. If you are contacted, you will be asked to provide them with the information they’ll need to help stop the spread of the virus. See here for information about this process.

Please sign up for the NHS Test and Trace App which is now available. The app allows people to report symptoms, order a Covid-19 test, check in to venues by scanning a QR code and it helps the NHS trace individuals that may have Covid-19. More information about this app can be found in this leaflet.

As part of Oxford Brookes’ duty to support the NHS Test & Trace process, from Monday 5 October you will be required to scan the NHS QR codes in areas where they are displayed (this will include restaurants, cafes and other social spaces). It should be noted that where you are unable to use the NHS app to scan in, there will be an alternative way of recording your details without the need to use a mobile phone, there will be signage making it clear where and how you will need to record your details. Please see the Test & Trace FAQs for more information.

Registering attendance on Campus for Test & Trace purposes (our QR code system)

In order to support the NHS Test & Trace service, we have implemented a simple QR code system to track attendance in a number of areas that are not covered by the NHS Test & Trace App. These areas include all teaching rooms and a number of other learning spaces.

In each room/area where tracking of attendance is required, there will be at least one QR code (and short URL link) which is specific to that location. The person registering their attendance will then have to complete some basic attendance information through a Google form.

For further information, see our test and trace policy or read the Test & Trace FAQs.

How the solution works

In each room/area where tracking of attendance is required, there will be at least one QR code that is specific to that location. The person registering their attendance will then have to:

  1. Sign into your University provided Google account at (this will save time in filling out the Google form later on in the process)
  2. Scan the QR code on their mobile phone (a QR code reader/app may need to be downloaded for this if the device camera doesn’t scan the QR code automatically). Alternatively, you can type in the short URL which will also be on the QR poster.
  3. Once scanned, the QR code (or short URL) will link to a Google Form where you will be asked to submit a range of information including your name and contact details, desk/table numbers (where applicable), and the room/area name (as displayed on the QR code poster)

There may be occasions where a person will be unable to register their attendance (for example they don’t have an appropriate device). In these situations, please ask another classmate, friend or colleague to register your attendance on your behalf.

More information