In this article we provide an update on best practice when using Zoom for both University and personal use.
Use of your Brookes Zoom licence
The University has invested in full Zoom licences for all of our students and staff. To take advantage of the benefits of the licence you should log into Zoom using our single sign-in at Brookes.zoom.us or using the app.
More information on doing so can be found on this IT service webpage and there are numerous benefits of using your full Zoom licence, including:
- no 40 minute limit on hosting Zoom calls including for personal use. This also allows for use of international numbers for phone dialing into a meeting. If you have a friend or relative in a country with poor internet connectivity they can join your Zoom call at no cost to them. Information on international access telephone numbers available on this Zoom webpage.
- use of Zoom for lectures, group work and meetings as well as online events and webinars (such as academic conferences, question and answer sessions and panel discussions). If you require access to this feature, then please make a Zoom 'add-on' licence application. Advice on the use of webinars and if they are right for your event can be found in our guide Zoom - How to use Webinars at Oxford Brookes.
- Brookes’ IT support can troubleshoot any connection issues you may have and full availability of special features to ensure the security of your meetings.
The University receives communications from Zoom with concerns about meetings being advertised on publicly accessible platforms, such as Facebook and Twitter. This is particularly the case for meetings which have no form of security applied to them and are therefore open to misuse from users outside of our Brookes community.
Students are able to advertise open meetings but when doing so you should ensure you protect yourself and your participants from unwanted intrusions or behaviour.
You can do so by managing the security settings when you set up your meetings at Brookes.zoom.us. IT Services recommends the use of a passcode, waiting rooms and/or allowing only Brookes users to join as appropriate. You can also use the security settings during a meeting, including instantly muting all participants and their cameras with more information available on this Zoom webpage.
Updating your Zoom Apps
Zoom continually creates new features and enhancements and IT Services regularly provides information on updates. In order for you, and the people you are conferencing with, to use these features you should ensure that you regularly keep your Zoom client software on your devices up to date with further information available on this Zoom webpage.
While the web version of Zoom will work for students, IT Services does recommend that you use the application or app on your devices to get the most benefit from your Zoom Experience.